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Discover instructions for yet going please try to avoid taking other calls.
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Keep you fighting me to National Trust question, but unmute and ask away when you want to ask a question and trying to keep active on your PC to stop a gate standby.
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Places Panther session is that we're going to discuss what the cloud is and provide a brief introduction to Office 365, then we'll look uploading and sharing documents in OneDrive for business. I will not discuss integration between OneDrive for business and the office applications and lastly. We look at how to synchronize files stored in OneDrive with your local computer and injected this session is to disk.
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Using OneDrive for business for sharing your files with colleagues and collaborating around Mars documents and also for storing and viewing documents in OneDrive. It's not really a training session is a presentation about getting started Office 365 features. But before we go and look at OneDrive. That sort of quick introduction to the Office 365 environment.
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Office 365 is a subscription service for Microsoft. It gives organizations are cloud based environment, not only 50 K Chin. The colleagues and collaborators together also for storing files documents Office 365 provides organizations are cloud based mail service to exchange online fabrication tools and service through Skype for business online and power BI.
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Share point online and also online versions of the office applications such as word Excel PowerPoint, someone late effects. This Office 365 subscription by the 18th in your web browser to the UR alongside her portaloffice.com. This could be done for kinds of devices just notebooks tablets and mobile devices as well. And that will then take your landing page where you can either click the.
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Corner, which you often refer to start menu. Online Microsoft term for that is the app launcher. The Office 365 app approach are so from here, you can click the different tiles access the those available. Services such as your mail and calendar in OneDrive and SharePoint for the online versions of the office applications, etc. So you have to click accesses tile summer.
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Or from the landing page. You can also click. The tiles on there. That's of equipment alive online environment now smoke out these sites for a moment.
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Shut down my browser.
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Say they are in Office 365 on the landing page. So I can go open. My tiles from here, so I can take a OneDrive here and.
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For example, mail calendar uhm that open them for their work, and also use the output from the top left corner to mention from there.
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Open setting things like pin tiles so up here. You can see. I've got the mail app parties have pinned up to navigation bar at the top and you could pin up more or less for the calendar up there as well. I can right click on that or click on your lips is 3. Dots button up here and then choose more Internet package then add that to navigation bar you can easily move.
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By clicking on them choosing more and then unpin from there faster even again.
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And it's also do things like resize the tiles within around so if you want to work in any of the top of that list. You can diss track around that way. You can click on the ellipsis again or you can right click on them does the same thing to do things like resizing them to make premier smaller wider tiles that kind of thing?
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Uh so let's open up OneDrive.
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Define practical on drive opening new tabs so we have a new tab open for us. And that's how I can launch an application just by clicking on their menu up there, so that team for me approach are and then open the application that let's go back to the slides for image to discuss OneDrive.
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So one day I was in cycle path Office 365 and it provides you with allocation in the cloud for storing sharing and synchronizing your work files in Office 365 each user gets one terabyte of storage space in the cloud that comes with OneDrive for business, a couple of things to note here OneDrive for business is different from 1 drive or one drive personal which is.
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Storage separate from your workspace discography to get free get 5 gigabytes free with things likeoutlook.com account for example, and also OneDrive for business is different from Office 365 teen sites. You can see in SharePoint. Look very similar behave in a very simple way. But they are intended for the story.
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So the personal business storage. So so you get one terabyte storage space in the cloud. OneDrive for business. And when you do store files in OneDrive. Their private to you until you decide to share them with others. So you can use your OneDrive storage space is your new kind of my documents folder. I make it a kind of default location for storing documents you can upload an app.
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Also, many devices using my brother business, so you can do it from your PC laptop tablet or mobile with you appropriate client application for OneDrive installed you can even work on office documents with others at the same time, using some real time collaboration paper that easy at OneDrive and office applications and even when you got flying from the corporate network. So, your work.
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Find somewhere you can still access local copies of your OneDrive files because the automatic synchronization capabilities built into OneDrive, which will have to look at the moment when you do decide to share documents stored in OneDrive. There several options that controls available to you so you could do things like easily shared a file with everyone in your relation by placing it in a folder called shared with everyone will see the.
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So that horrible check that would automatically share their funding the organization when you when you add a file into that folder. You also share files specifically with individual so you can specify a colleague. You can share with to collaborate on a project you will see that you did by by providing a link to the file as well.
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But you might be able to share with the external people so partners outside the Organization for example. I don't know what your company and I was using or do they allow you to share things with?
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So this is a screenshot sort of summer one of the pages were going to look at it like environment. We can see from here that we can see that some of the files have been shared so it shows us that in the phylum who is modified by in the size and will it be shared with someone else and there's also see that we can right click to get access to the sort of menus sub menu.
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She's never see them in moments in English and the demonstration, but effectively you can use this remote storage capabilities of OneDrive to access stop it from anywhere at anytime and any kind of device making working collaboratively much easier even when you're working remotely and it's very easy to download a document to work with it offline or work directly with online as well.
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You right click on the document as in the top right you can see the options that gets you could do things like open the document Piper in the online version or in the full version of the applications to word online or PowerPoint online or XL you can show it. People by specifically selected people using the link us. We'll see in a moment to collaborate in real time on the document.
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This is on the document you can download it. You could do things like rename copy delete etc. You can also see version history of adoption server to see how to open the older version or pass restored version or delete an older version now that when you do share documents of people they automatically notified if modifications are made that documents.
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Service I wanna make some changes, then they'll be notified of those changes and updates. The document, which is going to look at that again in the in the live environment.
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Switch back to 1 drive drive so I can.
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See things we can do in here if we select a file or so the menu changes up here. So I'll just be selected again, you'll see the menu changes back so I can either. Add new files so it could be documents directly in my OneDrive folder. I cannot play the existing files on my local PC either files or folders. I can select an existing file.
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And then I could make you open it share it to link trip download. Delete move copy except a renamed version history. Lots of options available for each type of file and pull up on the type of file you select in this case, it server Excel file. So the option that but there was open in Excel online or I can I put in the full version of Excel afire installed as well.
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Type word document Mike so obviously it says now word open word online open word. So we can do that. If we right click on a document still selected document again. We get the same sort of menu. So if I right click there. I'll get that same sort of many cells and color options. We can see across the top file as well.
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Only 3 docs here called Ellipsis Button, there get exactly the same sub menu. So 3 ways against the same menu essentially so I can see you again. We can do, we can open share and so on from here? We can download social history? Let's look at that version history?
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So it shows us who is modified by when what Goshen number. We all you can see is sort of going up in stages for the most recent version being totally number 5. They may have added some additional comments in there and you can see from this drop down list up here and then click on different version numbers, but it could then go and view that previous version. I could even restore previous.
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Work and leave tips were to do that, from version history.
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That's why I like how we share documents circle to share a document in here if I just choose share and it asked me if I want to provide a name or email address of users that I want to share this item, with the notice. It says anyone with this link connected the item equal supplied initials for message that you want to add when you invite them to share the document.
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It's not sharing that way you can also choose to get to link.
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And that implies again with a link you can copy it could then copy and paste it into an email or into instant message window. Smithfield paste that link so and so anyone who has that link without us who they are. I would have access to this document and then this you can see that the default is that they can edit the document as well. So this doesn't. Give me much control you choose those option.
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Undo showing from there, but if you choose. The details option down here or click on the details. I come up in the very top right up underneath the name of the user that opens up the details pane down the right hand side and over here, we can then see a preview of the document. We can see recent activity there. Colonel documents when is created and shared?
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And under sharing here we have more options for sharing so I can now decide that want to add someone else, I can see this audio shared link and now I can see what it's been shared with search. How do you say the user to? He's got added missions on that and I could think change that to the only I could stop showing of that user can also choose stop showing here to control sharing.
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And I could also use add people to add people give you a bit more control in your place in the share so this. Let's me do invite people again. So I could then provide the name of the user in here, so I'll show you go mic and selected I could usually allowed to edit all the user document. I could ever messaged additional message the invite so when they get.
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I can save my heads up with you wanted or whatever or if I want to invite people specifically by name, then I can choose get a link again. That's the same as we saw forget to link but with this option from the details pane. I have been more control on this window here. I can then decide what type of link for those of you link. An edit link whether the person is required to sign in on.
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Anonymous link would have to sign in with that, but this is count organization account heard it will be the document and again once I've decided. I want to save you link with no sign in the crisis. I can almost read only click on create then create a link which again like an industry right click copy and paste into another window like a mess.
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Or something it goes a setting spirior nice share links as well. You can also see this page. Here shared with to see what's coming shared with that much. The same as what you see down the right and again, I can see. I could change that to the only for example, I could stop sharing, we use this from there as well so easy to share documents directly from within OneDrive in there.
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Did you also have real time collaboration to watering other users so? When I open a document I can see that people have been using it or are currently using I'll show you that Bitcoin a moment that dress looks for a moment.
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So you can right click to access the menu at the only want to discuss here is using it in application. So when you want to save to OneDrive from an office application such as word or excel. We used to do it, you click on the file menu and then to save as and then select the OneDrive location as you can see on the screen shot in the slides that you can see.
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The left hand side there savers and we could select OneDrive for the management. Vista school account. We can see the same sort of thing for XL a PowerPoint on this side as well. So OneDrive location is indicated by the name OneDrive in front of them and share point sites. This is where you do the shape save it to a SharePoint site like a project or team site there indicated.
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Sites in front of the language excel there. So OneDrive is historically personal business cards and sites arts company to branch sites at 2 sites that kind of things access. It absolutely SharePoint sites road in OneDrive specifically.
00:14:01
It looks so share documents directly from within the office application by clicking the share icon in the top right hand corner. We can see, those rifles just below. Those is the word on the measure. Next elemental writers for PowerPoint on with very similar stats can see that in the environment.
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OK, so let's let's go to proper documents will open company report document. How can I put in word online or committee in the full version of word?
00:14:31
It's just it's not cold word, please Word 2016.
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I could maximize out of it now, so you can see if I go to file and then save as you see a different options for different sites. You can also see in there. My personal OneDrive storage sister. They likely housing. It's my personal storage rubber might dismiss or personal storage and these are some OneDrive.
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Don't have and we can see some sights down here that would be stored into SharePoint sites so that's what you choose file. Sabres increments aleck closes recent locations. You've got different. Places to that list saved this is far as we work to see but from people so it's had track changes on 16 different people have changed this and you can see an icon.
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Choose I was using which parts repair it off and so on, and if we've shared. This is someone stop in the top right corner. You'll see we can share the document up here and also see his shared with so I click on share the opens up the right hand pain over here with the share option so this is very similar to be sorry. One driver memory going Office, 365, so I can invite people in.
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How was the name Lucky Home? Now they want to share the document with select user comments? I release for editor view capabilities and I can improve identisch message, so the same kind of options are available within the OneDrive share options, which is sort America. You can also see that I can see other people's current shares on the from that document.
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Watch it using invite after link option. Democrat bottom of page that needs here, an option to get a sharing link and that then gives us the option to then create a view link or an edit link and it gave me can just copy the basement to another document to enter an email message window. Something like that to allow them to access the document Bible so we can share.
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In the applications but she's not share option up here. The top right if you did share with other people and they were collaborating moon real time. Then, when they're working on the on the document and you're working in the paragraph one. And so I also work in paragraph 3 or 4 for example, you'll see a little flag that pops up, a little bit similar ones. We consumer page here with comments.
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And it shows you the user to is working this past the document and you just get alerts. Additionally, users who are also seen alert to show that John David also working the document so you basically flags to let you know, someone else is in the document whereabouts in the document there working on will call at the dinner time.
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I am a lost much discuss is switch back trail discloses doctor down for a moment switch back to slides again.
00:17:20
Also want to discuss here is the synchronization so to sync OneDrive for business with your local PC. You'll need the OneDrive for business sync app with sexy synchronize OneDrive business library. Whether SharePoint site. My pieces well. It works with your local computer and the sync app is available with Office 2013 and 2016 and it will also comes with.
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By subscriptions include those Office 2016 applications if you don't have office. You can get a free download of the office. The OneDrive for business sync app that also available. So to sync OneDrive. He signed it office or share point, Selector OneDrive at top of page and then when you're in OneDrive, you click on the sync button that will see.
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And then when you click on sync to synchronize your file for local computer weapons next depends on with the other latest version of OneDrive already or not or with your signed into the OneDrive accounts or not. But if you're ready to go and put it to sync through it ever latest version already already signed in OneDrive and open up and say secure OneDrive files to this.
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And you can choose the folders. You want to sink. We can decide to select all files and folders, then click OK and your OneDrive for business. Housing then appear in file Explorer and you will see that files are synced successfully and up to date identified with a green tick on the fire. Michael and those are apparently sinking will show up for synchronizing sort of. We'll have a better one.
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Come over here and the ones that aren't synchronize will have a silver nitrate excellent to indicate that as well. See the slide that these documents in the background in the local drive Audi synchronize with the documents stored in this OneDrive from Android BS account over here just be worth being aware that uploading and downloading large files can affect.
00:19:05
And the company networks it do it right away to working very, very large files with pen, he kinda high policy the time and then here performance of the system.
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Campus switch back up here to the live environment again.
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And again should I buy that is top of page. When I haven't got files selected up here. We can see the sink option up here and we take him. Sink is going to say you Are. You ready to sink in or choose which application want to use you can choose to open OneDrive. If nothing happens. It says you may need to get a link and there's a link in there to get the latest version if you don't only have the latest version.
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Then just like click on open J pop up. Lincoln then start through synchronize your files. You also get a little patrol in the in your system tray down here that shows that OneDrive location server right click on grandriver system at OneDrive Manager. This is school. I've got a couple of different counsel her sleeps either.
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Is the OneDrive business to another account there and there's also 1 for one drive personal but it's this one here. We're looking at OneDrive member of this school, I could then right click on that and indeed some things like pause syncing look at my settings of Eden online files after the things with his settings or shading there.
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It's not since your settings to order sign automatically Food Network. Limitations settings like nothing ever to count the user to control and so on the field. Please me as well to control your OneDrive syncing.
00:20:42
So let's see what that means you can was happy that local versions on your local PC. An online version from the store. Dimond reliable if you take your go offline to take your laptop away gun work in hotel or come home or somewhere at a regional office reason Braxton Networks. You work offline make changes to document some local version connect back to the network later.
00:21:03
Sale in recent crisis changes you made back to OneDrive so but it fell off the back of the sink again with each other.
00:21:10
OK so we looked at you know basics of books cloud Office 365 have proposed we shared documents in OneDrive. The different options available in the right click menus in OneDrive for uploading sharing documents fire links and personally quotations and we will so that some of the options for integrating with our desktop tools in other words, the office applications and how to?
00:21:31
Save to OneDrive locations and how to sew share directly from within those applications that sells and then lost who looked at the synchronization of files between OneDrive storage location in that little PC to keep their documents are nice and up to date, so that concludes this short session.
00:21:51
Is your friend and so we? Hope you can make the best use of this another resource is in the mood curriculum going forward. Thank you.
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