00:00:09
They don't need a daily written schedule to be organized and efficient.
00:00:13
They know where to start and instinctively how long it
00:00:16
takes to complete a task and finish a project.
00:00:19
They have a little gem of an internal clock.
00:00:23
prioritization and weekly or even daily planning are indispensable tools
00:00:29
to avoid getting lost and gain efficiency in their projects.
00:00:33
Why should we plan?
00:00:35
Before planning your day,
00:00:37
whether you do it the night before or in the morning,
00:00:40
settle down and ask yourself,
00:00:42
why are you doing it?
00:00:44
Why do you want to plan your day?
00:00:46
When I ask this question to my coaches,
00:00:49
they reply with,
00:00:50
to motivate myself and or to be more productive.
00:00:56
do you need a schedule to be motivated and take action?
00:00:59
That sounds so logical,
00:01:02
but isn't it odd
00:01:04
we are the only living beings on the planet
00:01:07
that give ourselves objectives
00:01:09
and make ourselves fulfill them
00:01:12
through every imaginable strategy,
00:01:14
including planning?
00:01:17
and oppress ourselves to the point of feeling
00:01:19
guilty for not having followed a schedule.
00:01:23
That we imposed on ourselves.
00:01:25
Have we become our own beasts of burden or the beasts of burden of our mind
00:01:30
that distributes the objectives,
00:01:32
imposes a rhythm on us and makes us obey submissively?
00:01:37
Are we motivated enough to want to act without imposing a schedule on ourselves?
00:01:43
So motivating ourselves through planning,
00:01:47
to go from 9 out of 10 to 10 out of 10 in terms of motivation.
00:01:52
It's interesting,
00:01:54
But if our motivation without planning is below 8 out of 10,
00:01:58
I invite you to think first about the meaning of your work
00:02:02
and to sort through your to do list before planning its execution.
00:02:07
Another usual answer to the question why plan our day is to be more productive.
00:02:14
Is being more productive an end in itself?
00:02:19
For whom do you want to be more productive?
00:02:21
Optimizing time should not be separated from the goal of pleasure and happiness.
00:02:27
Why do you want to save time to go home earlier?
00:02:32
To get started another project that means a lot to you.
00:02:36
For what purpose do you want to be productive,
00:02:41
Do you know the story of the fisherman and the personal organization consultant?
00:02:48
The consultant met a fisherman on a deserted island.
00:02:52
The latter had his handmade fishing rod planted in the sand
00:02:56
and was resting while watching it with a distracted look.
00:02:59
The consultant asked,
00:03:01
Wouldn't you like to make several fishing rods to increase your productivity?
00:03:05
Why would I do that?
00:03:07
What would I get from it?
00:03:08
the fisherman asks.
00:03:09
You could catch more fish,
00:03:12
and earn more money.
00:03:15
What's in it for me?
00:03:16
the fisherman asks.
00:03:18
You could eventually purchase a boat with this
00:03:20
money and increase your productivity even more.
00:03:25
What will I gain from it?
00:03:26
the fisherman asks again.
00:03:29
You could buy a bigger boat and hire people to fish for you.
00:03:34
What would I gain from that?
00:03:35
The fisherman asked again.
00:03:37
Don't you understand
00:03:39
that you would be so rich that you wouldn't need to work a day in your life?
00:03:43
You could spend the rest of your life sitting on the beach watching the sunset.
00:03:47
You wouldn't have to worry about making a living.
00:03:55
And what do you think I'm doing right now?
00:03:58
He sat there watching the sunset,
00:04:00
his rod in the water,
00:04:01
unbothered by the consultant's race for productivity.
00:04:05
This little tale is simply a reminder of the right questions.
00:04:10
Why do you want to plan for your time better,
00:04:13
just to regain motivation or increase your productivity,
00:04:17
or because this brings you more happiness?
00:04:20
If that's the case,
00:04:22
are you ready to continue the video?
00:04:24
Once you have drawn up the detailed list of concrete actions to take
00:04:29
in order to move forward in your personal and professional projects and missions,
00:04:35
I invite you to put them through the Eisenhower matrix filter
00:04:39
covered in the video establishing your daily priorities.
00:04:43
You'll know what's important and urgent and where to start.
00:04:47
You will be able to define your hierarchical to do list.
00:04:51
Then write down how much time you need for each task on your to do list.
00:04:57
If a task takes more than 1 hour,
00:04:59
break it up into pieces.
00:05:01
While you're setting up your weekly schedule,
00:05:04
I advise you to fill your day up to 70% with the most important tasks.
00:05:10
And to put in top priority those which seem to be the hardest
00:05:15
and that you tend to postpone.
00:05:17
Keep 30% at the end of the day,
00:05:21
for unexpected events
00:05:23
and keep your Friday afternoon free.
00:05:26
Make your time slots 55 minutes long so that you always have
00:05:31
a 5 minute break between each activity to catch your breath.
00:05:36
Don't forget to schedule 3 rounds a day for consulting and replying to emails.
00:05:42
Schedule a time for reflecting on strategy,
00:05:46
continuous improvement,
00:05:48
Do the same for your daily schedule.
00:05:51
Formalize your weekly and daily schedules in writing.
00:05:55
Write them down on your shareable electronic schedule.
00:05:59
Use applications like Meister task or Trello.
00:06:02
Writing down your schedule will allow you to gain lucidity and self-motivation,
00:06:08
and it will be much easier to monitor it.
00:06:12
You will also relieve your mind of the constant task memorization exercises.
00:06:19
If your schedule is shared,
00:06:21
it will also prevent your colleagues from assigning meetings
00:06:24
to you without you having control on your schedule.
00:06:28
I prompt you to review your weekly timetable every day
00:06:33
or even to make a midday assessment of your schedule for the day.
00:06:39
It's normal that a schedule is not always followed 100%
00:06:43
and that it may need some perspective and readjustments.
00:06:48
We no longer live in Charlie Chaplin's modern times when
00:06:51
people had to adjust to the pace of machines.
00:06:56
let's not become slaves to our schedule.
00:06:59
Let's make our schedule a tool at our service.
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