Planning your time with lucidity Tutorial

Unlock your full potential with 'Planning Your Time with Lucidity'! This engaging video dives into the essence of effective personal and professional planning, encouraging you to reflect on your true motivations behind scheduling. Discover vital strategies like the Eisenhower matrix to prioritize tasks efficiently and find balance between productivity and happiness. Learn how to transform your schedule into a powerful tool rather than a burdensome task. Don't miss out on this inspiring exploration of time management!

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They don't need a daily written schedule to be organized and efficient.

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They know where to start and instinctively how long it

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takes to complete a task and finish a project.

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They have a little gem of an internal clock.

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For others,

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prioritization and weekly or even daily planning are indispensable tools

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to avoid getting lost and gain efficiency in their projects.

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Why should we plan?

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Before planning your day,

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whether you do it the night before or in the morning,

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settle down and ask yourself,

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why are you doing it?

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Why do you want to plan your day?

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When I ask this question to my coaches,

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they reply with,

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to motivate myself and or to be more productive.

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So I ask them,

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do you need a schedule to be motivated and take action?

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That sounds so logical,

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so normal,

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but isn't it odd

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we are the only living beings on the planet

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that give ourselves objectives

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and make ourselves fulfill them

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through every imaginable strategy,

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including planning?

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We rush

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and oppress ourselves to the point of feeling

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guilty for not having followed a schedule.

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That we imposed on ourselves.

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Have we become our own beasts of burden or the beasts of burden of our mind

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that distributes the objectives,

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imposes a rhythm on us and makes us obey submissively?

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Are we motivated enough to want to act without imposing a schedule on ourselves?

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Ideal,

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isn't it?

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So motivating ourselves through planning,

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why not

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to go from 9 out of 10 to 10 out of 10 in terms of motivation.

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It's interesting,

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it's catchy.

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But if our motivation without planning is below 8 out of 10,

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I invite you to think first about the meaning of your work

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and to sort through your to do list before planning its execution.

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Another usual answer to the question why plan our day is to be more productive.

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Is being more productive an end in itself?

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For what?

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For whom do you want to be more productive?

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Optimizing time should not be separated from the goal of pleasure and happiness.

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Why do you want to save time to go home earlier?

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Interesting.

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To get started another project that means a lot to you.

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Why not?

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For what purpose do you want to be productive,

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to do more,

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to earn more?

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Do you know the story of the fisherman and the personal organization consultant?

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The consultant met a fisherman on a deserted island.

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The latter had his handmade fishing rod planted in the sand

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and was resting while watching it with a distracted look.

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The consultant asked,

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Wouldn't you like to make several fishing rods to increase your productivity?

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Why would I do that?

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What would I get from it?

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the fisherman asks.

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You could catch more fish,

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sell it,

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and earn more money.

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What for?

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What's in it for me?

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the fisherman asks.

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You could eventually purchase a boat with this

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money and increase your productivity even more.

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What for?

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What will I gain from it?

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the fisherman asks again.

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You could buy a bigger boat and hire people to fish for you.

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What for?

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What would I gain from that?

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The fisherman asked again.

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Don't you understand

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that you would be so rich that you wouldn't need to work a day in your life?

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You could spend the rest of your life sitting on the beach watching the sunset.

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You wouldn't have to worry about making a living.

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The fisherman,

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still smiling,

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looked at him,

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nodded,

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and said,

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And what do you think I'm doing right now?

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He sat there watching the sunset,

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his rod in the water,

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unbothered by the consultant's race for productivity.

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This little tale is simply a reminder of the right questions.

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Why do you want to plan for your time better,

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just to regain motivation or increase your productivity,

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or because this brings you more happiness?

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If that's the case,

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are you ready to continue the video?

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Once you have drawn up the detailed list of concrete actions to take

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in order to move forward in your personal and professional projects and missions,

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I invite you to put them through the Eisenhower matrix filter

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covered in the video establishing your daily priorities.

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You'll know what's important and urgent and where to start.

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You will be able to define your hierarchical to do list.

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Then write down how much time you need for each task on your to do list.

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If a task takes more than 1 hour,

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break it up into pieces.

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While you're setting up your weekly schedule,

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I advise you to fill your day up to 70% with the most important tasks.

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And to put in top priority those which seem to be the hardest

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and that you tend to postpone.

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Keep 30% at the end of the day,

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if possible,

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for unexpected events

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and keep your Friday afternoon free.

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Make your time slots 55 minutes long so that you always have

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a 5 minute break between each activity to catch your breath.

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Don't forget to schedule 3 rounds a day for consulting and replying to emails.

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Schedule a time for reflecting on strategy,

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continuous improvement,

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innovation.

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Do the same for your daily schedule.

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Formalize your weekly and daily schedules in writing.

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Write them down on your shareable electronic schedule.

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Use applications like Meister task or Trello.

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Writing down your schedule will allow you to gain lucidity and self-motivation,

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and it will be much easier to monitor it.

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You will also relieve your mind of the constant task memorization exercises.

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If your schedule is shared,

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it will also prevent your colleagues from assigning meetings

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to you without you having control on your schedule.

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I prompt you to review your weekly timetable every day

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or even to make a midday assessment of your schedule for the day.

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It's normal that a schedule is not always followed 100%

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and that it may need some perspective and readjustments.

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Luckily,

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We no longer live in Charlie Chaplin's modern times when

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people had to adjust to the pace of machines.

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In short,

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let's not become slaves to our schedule.

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Let's make our schedule a tool at our service.

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