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Here's how to get participants on board in 8 steps,
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as if you were getting them on a sailboat for a crossing.
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The soppour subject,
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and plan is a perfect tool to provide
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And to those 1st 5 minutes a structure
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while at the same time making sure to create conviviality.
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Write the topic on the whiteboard screen or flip chart
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and state it at the beginning of the meeting.
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We are meeting today for product presentation X
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or about cooperating in our department or.
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O for objective.
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The ideal is to pursue only one goal,
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An example of what you might say.
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The objective is that you have all the elements to present product X
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to our customers,
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the goal is for us to decide together on the product launch plan.
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Making an information point is not an objective.
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Be more specific.
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Give a target to project yourself towards.
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A clearer example of an objective would be,
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here are the three objectives of this meeting the reporting of quarterly results,
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the analysis of successes and failures,
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and the setting of objectives for the next quarter.
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You can have an official goal,
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the one you announce,
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and an unofficial goal that will be your inner driver.
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An unofficial goal that you will have set for yourself
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and that will motivate you.
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your official goal in a meeting with your customer will
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be to present your new product to the customer,
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while your unofficial goal will be that he signs off
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at the end of the meeting to buy 100 pieces.
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P for participants.
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After stating the objectives,
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your priority will be to make your participants exist.
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Even before talking about yourself,
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this is my recommendation.
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The person everyone is most interested in is oneself.
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You will have many ways to place participants at the center.
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Here are a few examples.
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Go round the table and ask participants to introduce themselves
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with just the first name and position.
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Don't forget to do a simple round if
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at least one participant doesn't know the others.
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This will help to introduce and integrate him or her.
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Throw a closed question that will make people raise their hands,
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a question that starts with who.
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Who does not yet know Leslie?
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Who's ever been here before?
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Who's wondering about the value of this meeting?
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The question that starts with who is ideal in
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large groups where you can't go around the table
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or in a group that already knows each other very well,
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as in a team meeting.
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The question can be purely convivial or humorous.
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Who comes from abroad?
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Who is wondering how he or she is going to be able to free up time on the project?
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The question to the group can also give
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you information about the continuation of the meeting.
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Who's been able to read the documents that I sent?
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Who's used the slack application before?
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Putting the participants first can also consist in talking about them.
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During a meeting with your customers.
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Tell them that you have seen their latest product innovation,
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that you have read such and such an article about their company.
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That you have seen that they were a partner of such and such a team
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on the last Champion Cup.
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Tell them about them,
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where they come from.
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Talk about what they like boats,
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and what's important to them.
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You can also animate an icebreaker time if you
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feel like the ice has to be broken between participants
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before getting them to reflect together on a topic.
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After having made the participants exist in one way or another,
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introduce yourself quickly if necessary by answering these four questions.
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here in front of you for this intervention?
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I am responsible for Product Alpha.
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I have 20 launches of similar products to my credit and
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Announce your role in the meeting.
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Say for example that you will be the frame keeper
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with the delicate task of refocusing on the objectives,
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making progress on the subject,
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and allowing everyone to express themselves.
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If there are delegated roles,
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announce them at this stage.
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Lauren and Isabel will facilitate part of the meeting.
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Tony will do the debriefing.
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Patrick will be the timekeeper.
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D is for duration.
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Announce schedules and breaks if the meeting lasts for more than one hour.
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Plan at least one break.
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the meeting will last one hour and we'll
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go to lunch altogether at this restaurant afterwards.
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We needed another vowel in the soppo.
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Showing energy at the beginning of a meeting is
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to position yourself as the captain of the boat
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and encourage commitment through tone,
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nonverbal communication,
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Don't start sitting down,
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but standing up with your voice raised facing the board or slide show
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on which you will have made the subject and the objectives appear.
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propose the rules of the meeting such as respect
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of timing rules on the use of mobile phones,
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participation of all reactivity,
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confidentiality,
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proposal versus criticism,
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These rules differ according to the type of meeting.
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If the key words balance of speaking time,
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speaking truthfully,
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kindness appear on the screen or flip chart.
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Their visualization will reinforce the commitment.
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Example of a rule.
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I invite you to silence your smartphone and turn off your computers.
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If a phone rings,
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its owner will offer us pastries at the next meeting,
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You can point out that all the projected slides will be sent at the end of the meeting
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and that a report will be sent within 24 hours.
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From experience,
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if you give out the documents during the meeting,
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many people will be lost by reading them
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rather than listening to your presentation.
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And if you don't say that the documents will be distributed or sent,
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many will feverishly take notes for fear of forgetting the information.
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So if you do give out handouts before the meeting,
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don't give out too many.
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If you don't give anything out right away,
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let participants know what they will receive afterwards.
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Another rule you can announce feel free to interrupt me at any time with questions,
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or on the contrary,
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I invite you to keep a note down all your questions to avoid interruptions.
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I'll be happy to answer them when the presentation is over.
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At the end of the rule statement,
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validate with a look and uh
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is that OK with everyone?
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If the rules are clear to everyone,
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then it will be much easier to reframe any breaches.
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you'll offer us pastries,
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be careful with the balance of the speaking time.
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If the rules have been shared and agreed upon by all,
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then the group itself will be responsible for gently calling those who slip up.
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This relieves the facilitator of the uncomfortable role of controller,
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a bit like a schoolmaster.
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The plan is the agenda that you will have transmitted before the meeting
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and that you will project and comment on again
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at the last step of Sopourp.
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I will first present product X for 10 minutes.
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I invite you to write down all the questions,
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and then I will answer the remaining questions.
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Then Mister J will present you.
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We will all decide together about.
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At 4 p.m. we will establish an action plan.
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be silent to validate the contract with all the
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participants by taking the time to look at them.
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Do you validate the agenda?
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You may also ask the question,
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Is the program right for you?
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Or just watch the faces and intervene if there's a blank expression.
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is the program right for you?
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If these 1st 3 to 10 minutes of soppour went well,
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there's a good chance
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that the participants are on board with you and
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that the rest of the intervention goes smoothly.
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I advise you to prepare your soppoer in writing
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It is not a question of reciting it by heart.
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You can learn the first sentence by heart if needed.
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But of getting a powerful start.
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last reminder on the acronym SOADE.
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