Start the meeting on solid foundation : SOPADERP Tutorial

Kickstart your meetings with confidence! In 'Start the Meeting on Solid Foundation: Sopaderp', discover 8 essential steps to engage participants effectively and set the stage for productive collaboration. From setting clear objectives to fostering energy and respect, this video is your guide to mastering teamwork and making every meeting count. Don't miss out on transforming your approach!

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Here's how to get participants on board in 8 steps,

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as if you were getting them on a sailboat for a crossing.

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The soppour subject,

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objective,

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participants,

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animator,

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duration,

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energy,

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rules,

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and plan is a perfect tool to provide

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to the speaker,

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the leadership.

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And to those 1st 5 minutes a structure

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while at the same time making sure to create conviviality.

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S for subject.

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Write the topic on the whiteboard screen or flip chart

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and state it at the beginning of the meeting.

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We are meeting today for product presentation X

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or about cooperating in our department or.

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O for objective.

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The ideal is to pursue only one goal,

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3 at the most.

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An example of what you might say.

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The objective is that you have all the elements to present product X

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to our customers,

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or

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the goal is for us to decide together on the product launch plan.

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Making an information point is not an objective.

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Be more specific.

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Give a target to project yourself towards.

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A clearer example of an objective would be,

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here are the three objectives of this meeting the reporting of quarterly results,

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the analysis of successes and failures,

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and the setting of objectives for the next quarter.

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You can have an official goal,

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the one you announce,

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and an unofficial goal that will be your inner driver.

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An unofficial goal that you will have set for yourself

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and that will motivate you.

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For example,

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your official goal in a meeting with your customer will

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be to present your new product to the customer,

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while your unofficial goal will be that he signs off

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at the end of the meeting to buy 100 pieces.

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P for participants.

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After stating the objectives,

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your priority will be to make your participants exist.

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Even before talking about yourself,

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this is my recommendation.

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The person everyone is most interested in is oneself.

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You will have many ways to place participants at the center.

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Here are a few examples.

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Go round the table and ask participants to introduce themselves

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with just the first name and position.

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Don't forget to do a simple round if

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at least one participant doesn't know the others.

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This will help to introduce and integrate him or her.

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Throw a closed question that will make people raise their hands,

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a question that starts with who.

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Who does not yet know Leslie?

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Who's ever been here before?

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Who's wondering about the value of this meeting?

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The question that starts with who is ideal in

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large groups where you can't go around the table

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or in a group that already knows each other very well,

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as in a team meeting.

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The question can be purely convivial or humorous.

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Who comes from abroad?

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Who is wondering how he or she is going to be able to free up time on the project?

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The question to the group can also give

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you information about the continuation of the meeting.

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Who's been able to read the documents that I sent?

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Who's used the slack application before?

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Putting the participants first can also consist in talking about them.

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During a meeting with your customers.

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Tell them that you have seen their latest product innovation,

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that you have read such and such an article about their company.

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That you have seen that they were a partner of such and such a team

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on the last Champion Cup.

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Tell them about them,

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who they are,

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where they come from.

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Talk about what they like boats,

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nature,

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cinema,

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and what's important to them.

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You can also animate an icebreaker time if you

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feel like the ice has to be broken between participants

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before getting them to reflect together on a topic.

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A for animator.

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After having made the participants exist in one way or another,

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introduce yourself quickly if necessary by answering these four questions.

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Why me

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here in front of you for this intervention?

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Example,

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I am responsible for Product Alpha.

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I have 20 launches of similar products to my credit and

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Announce your role in the meeting.

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Say for example that you will be the frame keeper

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with the delicate task of refocusing on the objectives,

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making progress on the subject,

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and allowing everyone to express themselves.

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If there are delegated roles,

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announce them at this stage.

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Lauren and Isabel will facilitate part of the meeting.

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Tony will do the debriefing.

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Patrick will be the timekeeper.

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D is for duration.

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Announce schedules and breaks if the meeting lasts for more than one hour.

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Plan at least one break.

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Example,

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the meeting will last one hour and we'll

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go to lunch altogether at this restaurant afterwards.

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E for energy.

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We needed another vowel in the soppo.

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E for energy.

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Showing energy at the beginning of a meeting is

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to position yourself as the captain of the boat

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and encourage commitment through tone,

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nonverbal communication,

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and enthusiasm.

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Don't start sitting down,

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but standing up with your voice raised facing the board or slide show

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on which you will have made the subject and the objectives appear.

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Are as rules

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propose the rules of the meeting such as respect

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of timing rules on the use of mobile phones,

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participation of all reactivity,

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confidentiality,

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proposal versus criticism,

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benevolence.

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These rules differ according to the type of meeting.

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If the key words balance of speaking time,

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speaking truthfully,

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curiosity,

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kindness appear on the screen or flip chart.

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Their visualization will reinforce the commitment.

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Example of a rule.

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I invite you to silence your smartphone and turn off your computers.

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If a phone rings,

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its owner will offer us pastries at the next meeting,

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OK,

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for everyone.

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You can point out that all the projected slides will be sent at the end of the meeting

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and that a report will be sent within 24 hours.

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From experience,

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if you give out the documents during the meeting,

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many people will be lost by reading them

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rather than listening to your presentation.

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And if you don't say that the documents will be distributed or sent,

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many will feverishly take notes for fear of forgetting the information.

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So if you do give out handouts before the meeting,

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don't give out too many.

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If you don't give anything out right away,

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let participants know what they will receive afterwards.

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Another rule you can announce feel free to interrupt me at any time with questions,

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or on the contrary,

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I invite you to keep a note down all your questions to avoid interruptions.

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I'll be happy to answer them when the presentation is over.

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At the end of the rule statement,

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validate with a look and uh

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is that OK with everyone?

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If the rules are clear to everyone,

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then it will be much easier to reframe any breaches.

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Chris,

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you'll offer us pastries,

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or Max,

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be careful with the balance of the speaking time.

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If the rules have been shared and agreed upon by all,

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then the group itself will be responsible for gently calling those who slip up.

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This relieves the facilitator of the uncomfortable role of controller,

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a bit like a schoolmaster.

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P is for plan.

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The plan is the agenda that you will have transmitted before the meeting

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and that you will project and comment on again

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at the last step of Sopourp.

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Example,

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I will first present product X for 10 minutes.

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I invite you to write down all the questions,

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and then I will answer the remaining questions.

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Then Mister J will present you.

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We will all decide together about.

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At 4 p.m. we will establish an action plan.

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To conclude,

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the soppour,

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be silent to validate the contract with all the

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participants by taking the time to look at them.

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Do you validate the agenda?

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You may also ask the question,

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Is the program right for you?

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Or just watch the faces and intervene if there's a blank expression.

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Mister Smith,

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is the program right for you?

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If these 1st 3 to 10 minutes of soppour went well,

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there's a good chance

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that the participants are on board with you and

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that the rest of the intervention goes smoothly.

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I advise you to prepare your soppoer in writing

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and repeat it.

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It is not a question of reciting it by heart.

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You can learn the first sentence by heart if needed.

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But of getting a powerful start.

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last reminder on the acronym SOADE.

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Subject,

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Objective,

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participants,

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animators,

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duration,

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Energy,

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rules,

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Plan.

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