Platform Banner

The benefits of a meeting Tutorial

Unlock the true potential of your team with "The Benefits of a Meeting!" Dive into how well-organized and led meetings foster collaboration, boost motivation, and enhance performance. This video will challenge the common pitfalls of poorly executed meetings and offer key strategies to ensure they are effective and purposeful. Discover why meetings are not just information exchanges but essential tools for team synergy and progress!

05:01
85 views
Parteger

Selected for you
New

Available in SoftSkills

00:00:05

well organized and well led,

00:00:07

group meetings are not only useful but also necessary,

00:00:12

and an extraordinary way to provide cohesion,

00:00:16

benefit from group intelligence and improve performance.

00:00:20

In this video we will decipher the objectives and benefits of meetings.

00:00:25

We will also see the harmful tendency of some managers to forget or postpone

00:00:32

important individual or collective meetings.

00:00:36

Employees mostly view meetings as an exchange of information

00:00:40

to provide an update on the progress of projects.

00:00:43

Why not?

00:00:44

However,

00:00:45

exchanging information is not enough.

00:00:48

Otherwise,

00:00:49

you might as well make the information available

00:00:51

by email or with an online collaborative tool.

00:00:54

For example,

00:00:56

you have the application slack that you can use in a team or on a project,

00:01:00

less meetings,

00:01:02

less emails,

00:01:03

all your tools integrated.

00:01:05

With services such as file sharing,

00:01:07

instant messaging,

00:01:08

voice calls,

00:01:09

video calls,

00:01:10

screen sharing,

00:01:12

consultable archives,

00:01:13

shared channels.

00:01:15

A meeting is necessary if you think it

00:01:18

will make your team gain motivation and performance.

00:01:22

It is a balance that needs to be weighed according to your priorities.

00:01:27

Will the meeting result in better performance by saving time,

00:01:31

saving money,

00:01:32

or by the synergy of the combined skills?

00:01:36

Maybe sometimes you would have been better off gathering

00:01:39

fewer people or less often or seeing them individually.

00:01:44

However,

00:01:45

In order not to cancel the meeting too quickly,

00:01:48

also ask yourself the question of motivation.

00:01:52

Will the meeting generate more energy,

00:01:55

more commitment?

00:01:57

A successful meeting is a meeting that

00:01:59

generates optimal results and motivation for action

00:02:04

with minimal time investment and number of participants.

00:02:09

So much time is wasted in meetings

00:02:11

that some managers end up giving up team meetings with their employees

00:02:16

and prefer to transfer information on a 1 to 1 basis.

00:02:21

What's the point of holding meetings to repeat or listen to what they already know?

00:02:26

In my experience,

00:02:28

less frequent meetings

00:02:30

or cutting out team meetings is a miscalculation for three reasons.

00:02:36

One,

00:02:37

these managers who are not very keen on team meetings probably spend

00:02:41

too much time receiving and giving information on an individual basis,

00:02:46

which requires a permanent presence in the field,

00:02:49

which is not the manager's role.

00:02:51

How can we save this information sharing time for everyone?

00:02:56

By grouping the transfer of information in collective times

00:03:00

or by using a collaborative tool that is really

00:03:04

clear and appealing and regularly used by everyone,

00:03:08

2,

00:03:09

did everyone receive and transmit all the information?

00:03:13

Were there any gaps in the web of this unorganized communication,

00:03:17

uninformed people,

00:03:19

information that is not received by everyone,

00:03:22

people on the sidelines losing interests.

00:03:24

3.

00:03:26

Wouldn't some employees find more meaning and motivation

00:03:29

in their work if they had more information,

00:03:32

even if it wasn't essential to the accomplishment of their task?

00:03:36

I have heard of many coaches complaining about their

00:03:40

bosses regularly canceling team meetings or monthly individual meetings.

00:03:46

My answer to these managers who are canceling these meetings is

00:03:50

that a meeting goes well beyond merely updating and exchanging information.

00:03:56

Meetings are also an opportunity to foster cross functionality,

00:04:00

to collectively reflect on the future,

00:04:04

on the values of the service,

00:04:05

on problems encountered by individuals or the team.

00:04:10

Team meetings are a way to anticipate and manage change,

00:04:14

to contribute to continuous improvement.

00:04:17

They are necessary.

00:04:19

To end this video on the benefits of group meetings,

00:04:23

don't forget to end your meetings by defining a shared action plan.

00:04:28

Ideally,

00:04:29

a good meeting,

00:04:30

whether face to face or virtual,

00:04:33

should lead to common decision making.

00:04:36

And lead to individual action which the

00:04:39

participants expressly and publicly commit to.

00:04:42

For this reason alone,

00:04:44

team meetings will remain key

00:04:47

to performance and motivation at work.

00:04:50

It is then your job to decide when they are useless and when they are useful

00:04:56

and need to be maximized through efficient organization and facilitation.

Mandarine AI: WHAT YOU SHOULD KNOW