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Here are two proven tools
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that will help you to regain control over your time,
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the Eisenhower task matrix,
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and the transactional analysis drivers.
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You will discover how 5 messages be perfect,
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steal our time reluctantly.
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The basic advice of time management
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is to be the one in charge of your own agenda instead of submitting to it.
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according to Eisenhower's matrix,
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what is important
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and what is urgent.
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Important activities allow us to move forward
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towards our goals whether professional or personal.
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We can measure the importance of an activity by asking ourselves the question,
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what will happen
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in the short term and the long term if I leave this activity aside?
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Urgent activities require immediate attention.
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If we don't do them quickly,
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either it will be too late or the conditions will have degraded.
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But is this an emergency for you or for someone else?
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If you have urgent and important tasks,
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act and take care of them as soon as possible.
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If you have urgent
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and non-important tasks,
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they are distractions.
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Delegate as much as possible,
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wholly or partially.
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If you cannot delegate,
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by not spending more time than necessary on them
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simplify and get straight to the point.
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If you have unimportant and non-urgent tasks,
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a waste of time.
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Then don't do anything
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or do the bare minimum.
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If you have tasks that are not very urgent but important,
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what I would call priorities,
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and stick to your schedule,
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resisting emergencies
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that risk overtaking them.
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not very urgent but important,
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I insert everything related to self-care,
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self-fulfillment,
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and self-development.
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This matrix can be life saving
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if you are constantly feeling overwhelmed or if you keep slipping up in your.
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I have often used it in coaching sessions
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where one of the objectives was better time management.
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If you feel that all of your professional duties are important and urgent,
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then it is time to refer to the core objectives you were given.
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It is vital for you to sort through and deprioritize
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certain tasks by talking about it with your superior.
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Overwhelmed people are people who think they have no
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choice and feel victimized by lack of time.
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We have a lot more choices than we think.
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The choice to say no,
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the choice to defer deadlines,
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the choice to be less of a perfectionist,
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the choice to negotiate support and resources.
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Another tool borrowed from transactional analysis and developed by Tybi Carla
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helps us to discern our own obstacles to time management.
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These are what we call our drivers or binding messages
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inherited from our education and recorded in our subconscious.
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These outward recommendations,
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explicit or implicit,
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helped us to grow and improve in our childhood.
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But they can eventually become tyrannical obligations
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that we impose on ourselves without being aware.
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You can find on the web or below questionnaires.
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You'll discover which of these drivers is the
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most significant for you and steals your time.
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seeks perfectionism
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in all circumstances
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which will slow them down.
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They can redo or reread work several times
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and go into too much detail with great anxiety about making mistakes.
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The be perfect will have to be realistic and objective
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about what is doable and accept not to control everything.
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wants to show that they are strong and they hide their
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weaknesses and complain little and ask for little or no help,
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sometimes accepting
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too much of the load unwilling to admit their limitations.
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The be strong will have to reveal their difficulties,
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and lean on others.
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believes to achieve their goals they have to act quickly.
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They can appear restless,
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overworked and often overwhelmed.
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They risk mistakes in their haste and always run out
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of time even if they appear to be hanging around
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They alternate moments of restlessness and moments of discouragement.
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The hurry up will have to calm down,
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and adopt an efficient pace of work without running.
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To please others is very sensitive and ready to put others before them.
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They will tend to become a savior depending on the recognition of the other person,
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even if they can eventually blame the other
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person for whom they have sacrificed so much.
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The please others will have to think for themselves,
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not give beyond what is possible,
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and take initiatives even if it means displeasing.
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has learned that someone who persists and gets tired is ultimately successful.
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They work a lot,
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but not necessarily in an ordered or successful manner.
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they are cues and lecture.
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It will help the try hard
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to balance effort and result,
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to simplify what they complicate,
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and to succeed to their extent while being more relaxed.
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These 5 drivers consume a lot of energy.
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why you do not delegate
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or even take charge of tasks that are not yours at work,
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The be perfect will refuse to delegate because they
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think they are carrying out these tasks more perfectly.
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The be strong will refuse to delegate because they
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want to show they do not need others.
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The hurry up will refuse to delegate because they
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feel they will go faster if they take charge.
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The please others will refuse to delegate because they will
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want to unload the other person and get recognition.
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The try hard will refuse to delegate so that our efforts are praised.
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Here are three last tips for the road
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in the management of your time.
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cut the elephant into pieces so you can eat it.
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Is stress showing you there is such a mountain
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to climb that you cannot sleep at night?
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Break the objective into more manageable steps.
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Bite after bite,
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you'll have eaten the elephant.
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Neither the body nor the mind are made to stay focused two hours nonstop.
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After a 3 minute break,
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you will be much more efficient.
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Adults have been shown
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to be able to have 10 minutes maximum concentration when listening to a lecture.
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they may still be there
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and even take notes,
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but the memories holes in the brain get bigger,
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and get some fresh air to improve your efficiency and therefore save time.
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Last piece of advice.
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Leave the files and thoughts at work.
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Take real time each evening when you let the files rest.
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Solutions and answers will emerge and come to you without having to concentrate.
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Emptying your mind,
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clearing your mind is like sleeping on it.
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Both bring advice and solutions.
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This tip is especially true if you get stuck
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on a project without being able to find solutions,
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let it go for a while and come back to it later with more space and air in your brain.
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Is time management an issue for you?
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Don't hesitate to go through the entire time management cycle.
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