Two tools to manage your time Tutorial

Struggling with time management? Discover two powerful tools that can transform your approach: the Eisenhower task matrix and insights from transactional analysis. Learn how to prioritize effectively and identify the subconscious drivers that may be holding you back. Take charge of your agenda and reclaim your time with practical tips from 'two tools to manage your time.'

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Here are two proven tools

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that will help you to regain control over your time,

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the Eisenhower task matrix,

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important,

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urgent,

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and the transactional analysis drivers.

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You will discover how 5 messages be perfect,

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be strong,

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hurry up,

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please others,

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try hard,

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steal our time reluctantly.

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The basic advice of time management

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is to be the one in charge of your own agenda instead of submitting to it.

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And for this,

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it is essential

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to prioritizing

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how,

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by discerning,

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according to Eisenhower's matrix,

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what is important

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and what is urgent.

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Important activities allow us to move forward

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towards our goals whether professional or personal.

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We can measure the importance of an activity by asking ourselves the question,

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what will happen

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in the short term and the long term if I leave this activity aside?

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Urgent activities require immediate attention.

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If we don't do them quickly,

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either it will be too late or the conditions will have degraded.

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But is this an emergency for you or for someone else?

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If you have urgent and important tasks,

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necessities,

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act and take care of them as soon as possible.

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If you have urgent

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and non-important tasks,

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they are distractions.

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Delegate as much as possible,

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wholly or partially.

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If you cannot delegate,

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manage them

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by not spending more time than necessary on them

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to do so,

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simplify and get straight to the point.

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If you have unimportant and non-urgent tasks,

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a waste of time.

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Then don't do anything

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or do the bare minimum.

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If you have tasks that are not very urgent but important,

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what I would call priorities,

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plan them

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and stick to your schedule,

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resisting emergencies

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that risk overtaking them.

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In this box,

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not very urgent but important,

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I insert everything related to self-care,

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self-fulfillment,

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and self-development.

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This matrix can be life saving

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if you are constantly feeling overwhelmed or if you keep slipping up in your.

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Schedule.

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I have often used it in coaching sessions

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where one of the objectives was better time management.

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If you feel that all of your professional duties are important and urgent,

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then it is time to refer to the core objectives you were given.

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It is vital for you to sort through and deprioritize

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certain tasks by talking about it with your superior.

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Overwhelmed people are people who think they have no

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choice and feel victimized by lack of time.

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We have a lot more choices than we think.

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The choice to say no,

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the choice to defer deadlines,

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the choice to be less of a perfectionist,

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the choice to negotiate support and resources.

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Another tool borrowed from transactional analysis and developed by Tybi Carla

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helps us to discern our own obstacles to time management.

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These are what we call our drivers or binding messages

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inherited from our education and recorded in our subconscious.

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There are 5.

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Be perfect.

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Be strong.

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Hurry up.

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Please others.

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Try hard.

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These outward recommendations,

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explicit or implicit,

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helped us to grow and improve in our childhood.

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But they can eventually become tyrannical obligations

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that we impose on ourselves without being aware.

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You can find on the web or below questionnaires.

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You'll discover which of these drivers is the

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most significant for you and steals your time.

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That be perfect

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seeks perfectionism

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in all circumstances

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which will slow them down.

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They can redo or reread work several times

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and go into too much detail with great anxiety about making mistakes.

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The be perfect will have to be realistic and objective

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about what is doable and accept not to control everything.

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The be strong

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wants to show that they are strong and they hide their

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weaknesses and complain little and ask for little or no help,

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sometimes accepting

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too much of the load unwilling to admit their limitations.

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The be strong will have to reveal their difficulties,

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ask for help,

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and lean on others.

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The hurry up

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believes to achieve their goals they have to act quickly.

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They can appear restless,

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overworked and often overwhelmed.

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They risk mistakes in their haste and always run out

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of time even if they appear to be hanging around

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under stress.

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They alternate moments of restlessness and moments of discouragement.

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The hurry up will have to calm down,

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to plan,

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and adopt an efficient pace of work without running.

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To please others is very sensitive and ready to put others before them.

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They will tend to become a savior depending on the recognition of the other person,

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even if they can eventually blame the other

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person for whom they have sacrificed so much.

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The please others will have to think for themselves,

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not give beyond what is possible,

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dare to say no,

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and take initiatives even if it means displeasing.

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The try hard

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has learned that someone who persists and gets tired is ultimately successful.

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They work a lot,

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but not necessarily in an ordered or successful manner.

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Under stress,

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they are cues and lecture.

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It will help the try hard

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to balance effort and result,

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to simplify what they complicate,

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and to succeed to their extent while being more relaxed.

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These 5 drivers consume a lot of energy.

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They are.

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The reason

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why you do not delegate

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or even take charge of tasks that are not yours at work,

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as at home.

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The be perfect will refuse to delegate because they

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think they are carrying out these tasks more perfectly.

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The be strong will refuse to delegate because they

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want to show they do not need others.

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The hurry up will refuse to delegate because they

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feel they will go faster if they take charge.

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The please others will refuse to delegate because they will

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want to unload the other person and get recognition.

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The try hard will refuse to delegate so that our efforts are praised.

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Here are three last tips for the road

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in the management of your time.

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One,

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cut the elephant into pieces so you can eat it.

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Is stress showing you there is such a mountain

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to climb that you cannot sleep at night?

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Break it up.

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Break the objective into more manageable steps.

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Bite after bite,

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you'll have eaten the elephant.

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Take breaks,

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breaks,

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lots of breaks.

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Get up,

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walk,

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breathe.

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Neither the body nor the mind are made to stay focused two hours nonstop.

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After a 3 minute break,

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you will be much more efficient.

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Adults have been shown

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to be able to have 10 minutes maximum concentration when listening to a lecture.

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After that,

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they may still be there

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and even take notes,

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but the memories holes in the brain get bigger,

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so take breaks

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and get some fresh air to improve your efficiency and therefore save time.

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Last piece of advice.

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Leave the files and thoughts at work.

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Take real time each evening when you let the files rest.

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Let them go.

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Solutions and answers will emerge and come to you without having to concentrate.

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Emptying your mind,

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clearing your mind is like sleeping on it.

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Both bring advice and solutions.

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This tip is especially true if you get stuck

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on a project without being able to find solutions,

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let it go for a while and come back to it later with more space and air in your brain.

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Is time management an issue for you?

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Don't hesitate to go through the entire time management cycle.

Mandarine AI: WHAT YOU SHOULD KNOW