Outlook - Open a shared calendar Video
In this video, you will learn how to open a shared calendar in Microsoft 365. The video covers the steps to share your calendar with others and the different levels of detail that can be displayed.
By sharing your calendar, you can allow others to view your availability and calendar items.
This will help you collaborate more effectively with your colleagues and keep everyone informed of your schedule.
- 1:30
- 3127 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 4007 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 4348 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3723 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 4230 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 4215 times
-
Power BI - General Introduction
- 2:54
- Viewed 5021 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2947 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2760 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10101 times
-
Change the default font for your emails
- 1:09
- Viewed 7865 times
-
Answering a scheduling poll
- 1:14
- Viewed 7199 times
-
Create a scheduling poll
- 4:12
- Viewed 5545 times
-
Create and modify a group
- 2:19
- Viewed 5482 times
-
Saving a message
- 1:43
- Viewed 5370 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4377 times
-
How do I block a sender?
- 1:01
- Viewed 4263 times
-
Tell me what you want to do
- 0:57
- Viewed 4181 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4085 times
-
Join a group
- 1:34
- Viewed 4014 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3951 times
-
Accessing applications from a group
- 1:59
- Viewed 3925 times
-
Organizing your messages using rules
- 2:54
- Viewed 3911 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3900 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3880 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3855 times
-
Creating a group
- 2:38
- Viewed 3853 times
-
Presentation of the task module
- 3:31
- Viewed 3843 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3834 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3828 times
-
Recover deleted items
- 1:43
- Viewed 3809 times
-
Sending automatic replies
- 2:03
- Viewed 3792 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3780 times
-
Process a received message
- 2:02
- Viewed 3759 times
-
Create a task from a message
- 2:14
- Viewed 3701 times
-
Introducing Outlook
- 0:50
- Viewed 3693 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3664 times
-
Create an e-mail message
- 2:46
- Viewed 3662 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3657 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3634 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3634 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3620 times
-
Respond to a meeting
- 0:48
- Viewed 3612 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3578 times
-
Creating a draft
- 1:24
- Viewed 3543 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3500 times
-
Organizing in folders
- 2:36
- Viewed 3498 times
-
Schedule a meeting
- 1:50
- Viewed 3481 times
-
Calendar delegation
- 1:28
- Viewed 3476 times
-
Using conversation mode
- 1:25
- Viewed 3455 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3434 times
-
Export contacts from Outlook
- 1:09
- Viewed 3430 times
-
Import contacts into Outlook
- 1:52
- Viewed 3420 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3418 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3410 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3375 times
-
The Bcc field in detail
- 1:54
- Viewed 3373 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3368 times
-
Manage recurring appointments
- 2:12
- Viewed 3360 times
-
Sharing the calendar
- 2:11
- Viewed 3354 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3327 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3324 times
-
Publish the calendar
- 1:20
- Viewed 3321 times
-
Quickly sort emails
- 0:27
- Viewed 3317 times
-
Creating an e-mail template
- 1:16
- Viewed 3311 times
-
Manage displays
- 2:26
- Viewed 3308 times
-
Display 3 time zones
- 0:37
- Viewed 3304 times
-
Ribbon preview
- 2:55
- Viewed 3289 times
-
Using categories
- 2:15
- Viewed 3287 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3283 times
-
Sorting & searching your mails
- 2:50
- Viewed 3277 times
-
Junk email
- 2:16
- Viewed 3268 times
-
Cleaning your inbox
- 2:39
- Viewed 3266 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3254 times
-
Set or remove reminders
- 0:59
- Viewed 3253 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3251 times
-
Assigning a task
- 1:13
- Viewed 3245 times
-
Clutter
- 1:31
- Viewed 3241 times
-
Printing messages
- 1:10
- Viewed 3233 times
-
Identify meeting members
- 0:26
- Viewed 3229 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3213 times
-
Conduct surveys
- 1:38
- Viewed 3204 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3178 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3124 times
-
Show other people's calendar
- 0:52
- Viewed 3119 times
-
Having a conversation within a group
- 3:21
- Viewed 3101 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3101 times
-
Edit and customize views
- 1:24
- Viewed 3072 times
-
Remove a member from a group
- 0:29
- Viewed 3030 times
-
Create and add a signature to messages
- 1:21
- Viewed 3019 times
-
Create an appointment
- 1:56
- Viewed 3007 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2966 times
-
Manage attachments
- 1:51
- Viewed 2947 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2932 times
-
Manage new message notifications
- 1:42
- Viewed 2872 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2845 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2811 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2800 times
-
General security practices in Outlook
- 1:03
- Viewed 2794 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2788 times
-
Improving email accessibility
- 1:33
- Viewed 2742 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2668 times
-
Add accessible tables and lists
- 0:49
- Viewed 2636 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2466 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1789 times
-
Task Module Overview
- 01:56
- Viewed 663 times
-
Recover deleted items
- 01:09
- Viewed 647 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 622 times
-
The Bcc Field in Detail
- 01:53
- Viewed 547 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 523 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 508 times
-
Create a reminder for yourself
- 01:59
- Viewed 499 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 486 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 486 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 438 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 429 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 418 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 412 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 408 times
-
Create and add a signature to messages
- 01:26
- Viewed 407 times
-
Manage new message notifications
- 01:40
- Viewed 397 times
-
Block a sender
- 01:54
- Viewed 397 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 394 times
-
Create an appointment or meeting
- 01:44
- Viewed 391 times
-
Create different types of events
- 01:46
- Viewed 390 times
-
Create a Meeting Poll
- 02:48
- Viewed 388 times
-
Process an incoming message
- 01:53
- Viewed 384 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 382 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 375 times
-
Explore the Interface
- 03:22
- Viewed 370 times
-
Edit and customize views
- 01:55
- Viewed 367 times
-
Sort and filter emails
- 02:51
- Viewed 366 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 358 times
-
Respond to a meeting
- 01:00
- Viewed 358 times
-
Share a task list
- 03:10
- Viewed 356 times
-
Create a task or reminder
- 01:50
- Viewed 350 times
-
Manage Teams online meeting options
- 01:56
- Viewed 349 times
-
Create an Email Template
- 01:40
- Viewed 349 times
-
Add a third-party application
- 02:40
- Viewed 349 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 348 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 344 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 343 times
-
Change the default font of your emails
- 01:05
- Viewed 342 times
-
Save and Print a Message
- 01:48
- Viewed 342 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 340 times
-
Organize into Folders
- 01:57
- Viewed 338 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 338 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 338 times
-
Manage Views
- 02:36
- Viewed 337 times
-
Create a task from a message
- 02:00
- Viewed 334 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 331 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 329 times
-
Open a Shared Calendar
- 01:29
- Viewed 328 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 325 times
-
Calendar Delegation Setup
- 01:21
- Viewed 324 times
-
Share a document securely with Outlook
- 02:21
- Viewed 323 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 320 times
-
Delay Email Delivery
- 01:10
- Viewed 319 times
-
Share Your Calendar
- 01:54
- Viewed 319 times
-
Identify a fraudulent email
- 02:06
- Viewed 319 times
-
Improve Email Accessibility
- 02:02
- Viewed 316 times
-
Use a Shared Mailbox
- 01:18
- Viewed 316 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 315 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 310 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 310 times
-
Search options
- 01:23
- Viewed 306 times
-
Translate Emails in Outlook
- 01:32
- Viewed 303 times
-
Automate Routine Actions
- 02:19
- Viewed 302 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 300 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 299 times
-
View Other Calendars
- 00:50
- Viewed 296 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 295 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 292 times
-
Use Categories
- 02:51
- Viewed 291 times
-
Use Conversation View
- 01:47
- Viewed 289 times
-
Clean Up Your Inbox
- 01:18
- Viewed 284 times
-
Display Three Time Zones
- 01:52
- Viewed 282 times
-
Protect an email by encrypting
- 01:10
- Viewed 277 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 276 times
-
Easily Sort Your Mails
- 01:38
- Viewed 271 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 270 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 269 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 264 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 252 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 18 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 13 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 16 times
-
Relevant views to highlight your information
- 01:52
- Viewed 22 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 14 times
-
A well-structured form for easy entry
- 01:17
- Viewed 18 times
-
The right column type for each data set
- 02:35
- Viewed 13 times
-
Custom columns to match your needs
- 02:09
- Viewed 14 times
-
Smooth updates and management for any list
- 01:06
- Viewed 14 times
-
Simple ways to add data to your list
- 01:06
- Viewed 14 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 15 times
-
A fully custom list built from scratch
- 01:34
- Viewed 18 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 18 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 21 times
-
The essentials of the Lists interface
- 02:01
- Viewed 16 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 15 times
-
Introduction to PowerBI
- 00:60
- Viewed 284 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 269 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 261 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 294 times
-
Introduction to Planner
- 00:56
- Viewed 271 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 410 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 280 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 418 times
-
Introduction to Sway
- 01:53
- Viewed 355 times
-
Introducing to Word
- 01:00
- Viewed 258 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 248 times
-
Create a call group
- 01:15
- Viewed 446 times
-
Use call delegation
- 01:07
- Viewed 214 times
-
Assign a delegate for your calls
- 01:08
- Viewed 416 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 219 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 219 times
-
Manage advanced call notifications
- 01:29
- Viewed 230 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 367 times
-
Block unwanted calls
- 01:24
- Viewed 262 times
-
Disable all call forwarding
- 01:09
- Viewed 243 times
-
Manage a call group in Teams
- 02:01
- Viewed 261 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 214 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 219 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 237 times
-
Manage voicemail messages
- 01:55
- Viewed 370 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 408 times
-
Customize your voicemail greeting
- 02:17
- Viewed 213 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 278 times
-
Manage simultaneous calls
- 01:52
- Viewed 245 times
-
Support third-party apps during calls
- 01:53
- Viewed 353 times
-
Add participants quickly and securely
- 01:37
- Viewed 230 times
-
Configure call privacy and security settings
- 02:51
- Viewed 230 times
-
Manage calls on hold
- 01:20
- Viewed 227 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 234 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 221 times
-
Action Function
- 04:18
- Viewed 225 times
-
Search Function
- 03:42
- Viewed 269 times
-
Date and Time Function
- 02:53
- Viewed 292 times
-
Logical Function
- 03:14
- Viewed 451 times
-
Text Function
- 03:25
- Viewed 283 times
-
Basic Function
- 02:35
- Viewed 240 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 282 times
-
Introduction to Power Fx
- 01:09
- Viewed 283 times
-
The New Calendar
- 03:14
- Viewed 487 times
-
Sections
- 02:34
- Viewed 253 times
-
Customizing Views
- 03:25
- Viewed 244 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 552 times
Objectifs :
This document aims to provide a comprehensive understanding of how to manage shared calendars in Outlook, including how to accept sharing requests, view shared calendars, and understand the permissions associated with them.
Chapitres :
-
Introduction to Shared Calendars in Outlook
In today's collaborative work environment, sharing calendars is essential for effective scheduling and communication. This guide will walk you through the process of accessing and managing shared calendars in Outlook, highlighting the permissions involved and how they affect what you can see and do. -
Receiving Calendar Sharing Notifications
When a user grants you permission to access their calendar, you will receive a notification in your mailbox. This notification informs you that you have been granted access. Additionally, the person sharing their calendar can request you to share your calendar with them. In such cases, Outlook will notify you of this request, allowing you to either accept or decline it. -
Opening Shared Calendars
To open another person's calendar in Outlook, follow these steps: 1. Click on 'Open' to access the shared calendar. 2. The list of shared calendars will appear in the folder pane on the left side of the Outlook interface. 3. Click on the desired calendar to view it alongside your own. You can adjust the display settings by selecting 'Display Overlay' by clicking on the small arrow next to the person's name. -
Viewing Multiple Calendars
Outlook allows you to view multiple calendars simultaneously. To do this, simply check the boxes next to the calendars you wish to view. The visibility of calendar elements depends on the permissions granted by the calendar owner. -
Understanding Calendar Permissions
The level of detail you can see in a shared calendar is determined by the permissions granted to you: - **Availability Only**: If the owner has only granted you access to view their availability, you will only see their status (e.g., busy). - **Limited Details**: If you have been granted limited details, you will see both their availability and the subject of calendar items. - **Full Details**: If you have full access, you can open calendar items to view more detailed information. In some cases, you may be granted additional permissions. -
Creating Appointments and Meetings
If you have been granted permission as an owner, you will have the ability to create appointments or meetings on the shared calendar. This level of access allows for greater collaboration and scheduling flexibility. -
Conclusion
Managing shared calendars in Outlook enhances collaboration and scheduling efficiency. Understanding the permissions associated with shared calendars is crucial for effective use. By following the steps outlined in this guide, you can easily navigate shared calendars, view necessary details, and create appointments as needed.
FAQ :
How do I share my calendar in Outlook?
To share your calendar in Outlook, go to the calendar view, select 'Share Calendar', and choose the person you want to share it with. You can set their permissions to determine what they can see or do.
What happens when someone requests access to my calendar?
When someone requests access to your calendar, you will receive a notification in your mailbox. You can then choose to accept or decline the request.
Can I view multiple calendars at the same time in Outlook?
Yes, you can view multiple calendars at the same time in Outlook by checking the boxes next to the calendars you want to display in the folder pane.
What types of permissions can I grant when sharing my calendar?
You can grant different types of permissions, including view-only access (availability status), limited details (availability and subject), or full details (all calendar item details).
What does it mean if I have owner permissions on a shared calendar?
Having owner permissions means you can create, edit, and delete appointments on the shared calendar, essentially managing it as if it were your own.
Quelques cas d'usages :
Team Collaboration
In a corporate environment, team members can share their calendars to coordinate meetings and ensure everyone is aware of each other's availability, improving collaboration and reducing scheduling conflicts.
Project Management
Project managers can use shared calendars to track deadlines and meetings with team members, allowing for better project oversight and timely completion of tasks.
Administrative Support
Administrative assistants can manage their executives' calendars by having owner permissions, enabling them to schedule meetings and appointments on behalf of their executives, thus enhancing productivity.
Event Planning
Event planners can share calendars with clients and vendors to streamline the scheduling of events, ensuring all parties are informed and aligned on timelines.
Remote Work Coordination
In a remote work setting, employees can share their calendars to facilitate virtual meetings and ensure that everyone is aware of each other's schedules, fostering effective communication.
Glossaire :
Calendar Sharing
The process of allowing another user to view or manage your calendar in an application like Outlook.
Outlook
A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, and journal functionalities.
Notification
An alert or message that informs a user about an event or action, such as receiving access to a shared calendar.
Permissions
Settings that determine what actions a user can perform on a shared calendar, such as viewing availability, seeing details, or creating appointments.
Display Overlay
A feature in Outlook that allows users to view multiple calendars on top of each other for easier comparison.
Availability Status
Indicates whether a user is busy, free, or has other commitments in their calendar.
Owner Permissions
The highest level of permissions granted to a user, allowing them to create, edit, and delete appointments on a shared calendar.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise