Outlook - General security practices in Outlook Video
In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.
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Outlook - How to protect an email by encryption?
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Outlook - How do I prevent the transfer of an email?
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Outlook - How do I recognize a fraudulent email?
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Outlook - How do I block a sender?
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Outlook - How do I share a document securely with Outlook?
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Outlook - Introducing Office 365 Groups
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How do I prevent the transfer of an email?
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Change the default font for your emails
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Answering a scheduling poll
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Create and modify a group
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Create a scheduling poll
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Saving a message
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Use the scheduling poll dashboard
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How do I block a sender?
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Tell me what you want to do
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Delay or schedule e-mail sending
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Join a group
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Request a read receipt or confirmation of delivery
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Accessing applications from a group
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Organizing your messages using rules
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Discovering the Outlook 2016 interface
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Recover deleted items
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Attach a message, a contact, a file, or a task
- 2:22
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How do I share a document securely with Outlook?
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Automatically mark deleted emails as read
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Presentation of the task module
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Creating a group
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Sending automatic replies
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Recall or replace an e-mail you sent
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Create a task and create a recurring task
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Process a received message
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Translate your emails into Outlook
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Create a task from a message
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Create an e-mail message
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Insert elements into the mails (table, graphic, images)
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Presentation and discovery of contacts
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Introducing Outlook
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Let Outlook read your emails out loud
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Respond to a meeting
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How to launch a New Teams Meeting in Outlook
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Manage Your Working Time in MyAnalytics
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Prevent forwarding of a meeting
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Creating a draft
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Discover the new simplified ribbon
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Temporarily turn off notifications
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Schedule sending emails in Outlook
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Organizing in folders
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Schedule a meeting
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Calendar delegation
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Create a contact & add and use contacts
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Using conversation mode
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Export contacts from Outlook
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Import contacts into Outlook
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Sharing the calendar
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The Bcc field in detail
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Getting Started with Outlook Mobile App
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Dictate email messages in Outlook
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Manage recurring appointments
- 2:12
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Create a contact group & Communicate through contact groups (distribution list)
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Publish the calendar
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Assigning a task
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Quickly sort emails
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Fill in your work schedules in Outlook
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Creating an e-mail template
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Sorting & searching your mails
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Manage displays
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Display 3 time zones
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Ribbon preview
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Using categories
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Printing messages
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Junk email
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Prevent recipients from forwarding emails
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Cleaning your inbox
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Set or remove reminders
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Clutter
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Introducing Office 365 Groups
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Using the Scheduling Assistant
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Identify meeting members
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Conduct surveys
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How do I recognize a fraudulent email?
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Custom your personal reminders and notifications
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Show other people's calendar
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Open a shared calendar
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Having a conversation within a group
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Make your Outlook signature accessible
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Edit and customize views
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Remove a member from a group
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Create and add a signature to messages
- 1:21
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Create an appointment
- 1:56
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How to protect an email by encryption?
- 2:41
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create your reservation page for appointment booking (Bookings)
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Create a reminder for yourself
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Edit or delete an appointment, meeting or event
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Send an Email and Create a Draft in Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Add and manage multiple accounts on Outlook
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Send a survey or questionnaire by email
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Recall or replace an e-mail message
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Create and add a signature to messages
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Edit and customize views
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Manage new message notifications
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Set Your Work Hours in Outlook
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Create a Meeting Poll
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Block a sender
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Create an appointment or meeting
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Create different types of events
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Process an incoming message
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- Viewed 418 times
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Send Emails on Behalf of Someone Else
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- Viewed 417 times
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Use the Meeting Dashboard
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Sort and filter emails
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Explore the Interface
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Respond to a meeting
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- Viewed 398 times
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Presentation and introduction to the calendar
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Share a task list
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Save and Print a Message
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- Viewed 387 times
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Manage Teams online meeting options
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- Viewed 385 times
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create an Email Template
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Add a third-party application
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
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Create a task or reminder
- 01:50
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Add Accessible Tables and Lists
- 02:32
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Change the default font of your emails
- 01:05
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Manage Views
- 02:36
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Attach files efficiently in Outlook
- 02:20
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Send Automatic Out-of-Office Replies
- 02:22
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Respond to a Meeting Poll
- 01:30
- Viewed 373 times
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Organize into Folders
- 01:57
- Viewed 369 times
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Prevent transfer for a meeting
- 01:19
- Viewed 367 times
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Create a task from a message
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- Viewed 363 times
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Use the Scheduling Assistant
- 01:42
- Viewed 361 times
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Open a Shared Calendar
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- Viewed 358 times
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Search options
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Calendar Delegation Setup
- 01:21
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 356 times
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Share a document securely with Outlook
- 02:21
- Viewed 355 times
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Delay Email Delivery
- 01:10
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Introduce the new version of Outlook
- 02:01
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Use a Shared Mailbox
- 01:18
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Mailbox Delegation Setup
- 01:59
- Viewed 350 times
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Improve Email Accessibility
- 02:02
- Viewed 349 times
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Share Your Calendar
- 01:54
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 347 times
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Prevent the forwarding of an email
- 01:01
- Viewed 347 times
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Identify a fraudulent email
- 02:06
- Viewed 347 times
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Translate Emails in Outlook
- 01:32
- Viewed 341 times
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Automate Routine Actions
- 02:19
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 335 times
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Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 335 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 334 times
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View Other Calendars
- 00:50
- Viewed 328 times
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Use Categories
- 02:51
- Viewed 324 times
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Use Conversation View
- 01:47
- Viewed 323 times
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Respond to invitations as a delegate
- 02:55
- Viewed 321 times
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Display Three Time Zones
- 01:52
- Viewed 315 times
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Clean Up Your Inbox
- 01:18
- Viewed 314 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 310 times
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Easily Sort Your Mails
- 01:38
- Viewed 308 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 307 times
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Protect an email by encrypting
- 01:10
- Viewed 307 times
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Introduction to Microsoft Outlook
- 01:09
- Viewed 305 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 303 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 290 times
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How do I prevent the transfer of an email?
- 2:07
- Viewed 10632 times
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Protect a document shared by password
- 1:41
- Viewed 10143 times
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 5806 times
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How do I block a sender?
- 1:01
- Viewed 4410 times
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How do I share a document securely with Outlook?
- 1:49
- Viewed 3986 times
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Granting access to the SharePoint site to someone outside the company
- 3:46
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Create and manage team channel
- 1:51
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Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3558 times
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Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3531 times
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Manage permissions
- 1:10
- Viewed 3416 times
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Restrict a document to reading only
- 1:03
- Viewed 3387 times
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Restoring an earlier version of your document
- 1:50
- Viewed 3358 times
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How do I recognize a fraudulent email?
- 2:01
- Viewed 3219 times
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Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3210 times
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Creating a personalized permission level
- 2:46
- Viewed 3125 times
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Targeting content using a specific audience
- 3:35
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Checking the granted shares
- 2:27
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Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3062 times
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How to protect an email by encryption?
- 2:41
- Viewed 3027 times
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Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 3006 times
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Creating a permission group
- 3:53
- Viewed 2925 times
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Ensure data security during a Teams meeting
- 1:48
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Manage permissions
- 1:03
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Understand and Secure Information Sharing in Instant Messaging
- 2:38
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Manage Privacy in Private Channels
- 2:34
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Restrict a Document to Certain Team Members
- 1:50
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Restrict a Document to Read-Only
- 0:58
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Secure Teams Upon Creation
- 2:57
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Secure a Shared Document with a Password
- 1:28
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Recover deleted items
- 01:09
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Check Granted Shares
- 00:48
- Viewed 655 times
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Modify Sharing Rules
- 00:53
- Viewed 521 times
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Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 503 times
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Best Security Practices on OneDrive
- 01:27
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Restore Your OneDrive Space
- 01:42
- Viewed 468 times
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Recall or replace an e-mail message
- 01:45
- Viewed 448 times
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Avoid Abusive Document Sharing
- 00:57
- Viewed 427 times
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Block a sender
- 01:54
- Viewed 427 times
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Prevent transfer for a meeting
- 01:19
- Viewed 367 times
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Share a document securely with Outlook
- 02:21
- Viewed 355 times
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Prevent the forwarding of an email
- 01:01
- Viewed 347 times
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Identify a fraudulent email
- 02:06
- Viewed 347 times
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Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 343 times
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Concept of Multi-Factor Authentication
- 01:51
- Viewed 315 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 307 times
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Protect an email by encrypting
- 01:10
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Turn on Multi-Factor Authentication in the Admin Section
- 02:07
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Send an email with Power Apps and Outlook
- 05:08
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First steps with the patch function
- 04:17
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Create dynamic filters with named formulas
- 04:57
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Define centralized visibility rules
- 02:28
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Dynamic color palette with named formulas
- 03:53
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Introduction to named formulas
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First steps with variables
- 04:26
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Create new entries
- 03:25
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Easily edit your data
- 03:27
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Add a form to your app
- 02:43
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Customize data display
- 03:55
- Viewed 27 times
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Prepare your dynamic galleries
- 03:27
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Reusable components
- 04:16
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Structure your layout
- 04:13
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Master containers
- 05:48
- Viewed 27 times
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Optimize large data processing
- 04:43
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Galleries : a first look
- 02:59
- Viewed 28 times
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Add and manage data sources
- 02:58
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Controls explained and applied
- 02:41
- Viewed 25 times
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The Power Apps interface
- 02:35
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Why choose Power Apps?
- 01:36
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Instant alerts tailored to your activities
- 01:53
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Seamless collaboration inside Microsoft Teams
- 01:22
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Easy sharing with your team or organization
- 01:12
- Viewed 54 times
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Relevant views to highlight your information
- 01:52
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Clear insights through filters and sorting
- 02:06
- Viewed 47 times
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A well-structured form for easy entry
- 01:17
- Viewed 57 times
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The right column type for each data set
- 02:35
- Viewed 48 times
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Custom columns to match your needs
- 02:09
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Smooth updates and management for any list
- 01:06
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Simple ways to add data to your list
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Excel data turned into a dynamic list
- 02:08
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A fully custom list built from scratch
- 01:34
- Viewed 53 times
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A quick setup with ready-made templates
- 01:34
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Mobile access to your lists made simple
- 01:37
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The essentials of the Lists interface
- 02:01
- Viewed 52 times
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The key reasons to use Microsoft Lists
- 02:01
- Viewed 54 times
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Introduction to PowerBI
- 00:60
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Introduction to Microsoft Outlook
- 01:09
- Viewed 305 times
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Introduction to Microsoft Insights
- 02:04
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Introduction to Microsoft Viva
- 01:22
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
- 00:47
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Create a call group
- 01:15
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Use call delegation
- 01:07
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Assign a delegate for your calls
- 01:08
- Viewed 450 times
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Ring multiple devices simultaneously
- 01:36
- Viewed 269 times
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Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 260 times
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Manage advanced call notifications
- 01:29
- Viewed 262 times
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Configure audio settings for better sound quality
- 02:08
- Viewed 405 times
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Block unwanted calls
- 01:24
- Viewed 297 times
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Disable all call forwarding
- 01:09
- Viewed 289 times
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Manage a call group in Teams
- 02:01
- Viewed 297 times
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Update voicemail forwarding settings
- 01:21
- Viewed 243 times
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Configure call forwarding to internal numbers
- 01:02
- Viewed 254 times
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Set call forwarding to external numbers
- 01:03
- Viewed 267 times
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Manage voicemail messages
- 01:55
- Viewed 403 times
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Access voicemail via mobile and PC
- 02:03
- Viewed 446 times
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Customize your voicemail greeting
- 02:17
- Viewed 245 times
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Transfer calls with or without an announcement
- 01:38
- Viewed 315 times
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Manage simultaneous calls
- 01:52
- Viewed 281 times
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Support third-party apps during calls
- 01:53
- Viewed 433 times
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Add participants quickly and securely
- 01:37
- Viewed 263 times
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Configure call privacy and security settings
- 02:51
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Manage calls on hold
- 01:20
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Objectifs :
This video aims to educate viewers on the risks associated with email communication, particularly regarding phishing attacks, and to provide best practices for safeguarding sensitive information.
Chapitres :
-
Understanding Email Threats
Email is a primary source of malicious attacks on businesses. One of the most favored methods employed by hackers is phishing. It is crucial to be cautious of any messages that request confidential information, such as passwords, or prompt you to click on links to reset your credentials. -
Best Practices to Avoid Data Leakage
To prevent falling victim to phishing attacks and to protect sensitive data, consider the following best practices: - **Encrypt Confidential Emails**: If your email contains sensitive information or documents, do not hesitate to encrypt your message. This encryption will ensure that the content cannot be read if intercepted by unauthorized individuals. - **Use Secure Document Sharing**: When sharing attachments, opt for documents stored on platforms like SharePoint or OneDrive. These services allow you to manage access permissions effectively, ensuring that only authorized users can view the documents. - **Regularly Review Security Practices**: It is essential to regularly review and update your security practices to maintain safety. Make it a habit to check your email security settings and permissions frequently.
FAQ :
What is phishing and how can I avoid it?
Phishing is a cyber attack where attackers impersonate legitimate organizations to steal sensitive information. To avoid it, be cautious of unsolicited emails asking for confidential information or prompting you to click on links. Always verify the sender's email address and look for signs of suspicious activity.
Why should I encrypt my emails?
Encrypting your emails protects confidential information from being read by unauthorized individuals if the email is intercepted. It adds an extra layer of security, especially when sharing sensitive documents.
What are SharePoint and OneDrive used for?
SharePoint is used for collaboration and document management within organizations, while OneDrive is a cloud storage service that allows users to store and share files online. Both tools help manage access permissions and enhance data security.
How can I manage access permissions for shared documents?
You can manage access permissions by using platforms like SharePoint or OneDrive. These services allow you to specify who can view or edit your documents, ensuring that only authorized individuals have access.
What are some good practices to avoid data leakage?
To avoid data leakage, regularly review and update access permissions, encrypt sensitive emails, and be cautious when sharing confidential information. Additionally, stay informed about the latest phishing tactics to better protect yourself.
Quelques cas d'usages :
Secure Email Communication
In a corporate environment, employees can use email encryption to protect sensitive information when communicating with clients or partners. This practice ensures that confidential data remains secure, even if intercepted.
Document Sharing in Teams
Teams can utilize SharePoint to share project documents securely. By managing access permissions, team leaders can control who can view or edit documents, reducing the risk of unauthorized access and data breaches.
Training Employees on Phishing Awareness
Organizations can conduct training sessions to educate employees about phishing attacks. By teaching staff how to recognize suspicious emails and the importance of verifying senders, companies can reduce the likelihood of falling victim to such attacks.
Regular Security Audits
Businesses can implement regular security audits to review access permissions and encryption practices. This proactive approach helps identify potential vulnerabilities and ensures that sensitive information is adequately protected.
Using OneDrive for Remote Work
Remote workers can use OneDrive to store and share files securely. By leveraging OneDrive's access permissions, employees can collaborate on projects while ensuring that sensitive information is only accessible to authorized team members.
Glossaire :
Phishing
A type of cyber attack where attackers impersonate legitimate organizations to trick individuals into providing sensitive information, such as passwords or credit card numbers.
Encryption
The process of converting information or data into a code to prevent unauthorized access. It ensures that even if data is intercepted, it cannot be read without the proper decryption key.
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device and facilitating file sharing.
Access Permissions
Settings that determine who can view or edit a document or file. Proper management of access permissions is crucial for maintaining data security.
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