Outlook - General security practices in Outlook Video
In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.
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Outlook - How to protect an email by encryption?
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Outlook - How do I prevent the transfer of an email?
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Outlook - How do I recognize a fraudulent email?
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Outlook - How do I block a sender?
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How do I prevent the transfer of an email?
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Change the default font for your emails
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Answering a scheduling poll
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Create a scheduling poll
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Create and modify a group
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Saving a message
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Use the scheduling poll dashboard
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How do I block a sender?
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Tell me what you want to do
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Delay or schedule e-mail sending
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Join a group
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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Organizing your messages using rules
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How do I share a document securely with Outlook?
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Attach a message, a contact, a file, or a task
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Request a read receipt or confirmation of delivery
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Creating a group
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Presentation of the task module
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Automatically mark deleted emails as read
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Recall or replace an e-mail you sent
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Recover deleted items
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Sending automatic replies
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Create a task and create a recurring task
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Process a received message
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Create a task from a message
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Introducing Outlook
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Translate your emails into Outlook
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Create an e-mail message
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Insert elements into the mails (table, graphic, images)
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Presentation and discovery of contacts
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Let Outlook read your emails out loud
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How to launch a New Teams Meeting in Outlook
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Respond to a meeting
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Manage Your Working Time in MyAnalytics
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Creating a draft
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Schedule sending emails in Outlook
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Organizing in folders
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Schedule a meeting
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Calendar delegation
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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The Bcc field in detail
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Dictate email messages in Outlook
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Manage recurring appointments
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Sharing the calendar
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Create a contact group & Communicate through contact groups (distribution list)
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Fill in your work schedules in Outlook
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Publish the calendar
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Quickly sort emails
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Creating an e-mail template
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Manage displays
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Display 3 time zones
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Ribbon preview
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Using categories
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Prevent forwarding of a meeting
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Sorting & searching your mails
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Junk email
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Cleaning your inbox
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Prevent recipients from forwarding emails
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Set or remove reminders
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Introducing Office 365 Groups
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Assigning a task
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Clutter
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Printing messages
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Identify meeting members
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Using the Scheduling Assistant
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Conduct surveys
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How do I recognize a fraudulent email?
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Open a shared calendar
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Custom your personal reminders and notifications
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Show other people's calendar
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Having a conversation within a group
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Make your Outlook signature accessible
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Edit and customize views
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Outlook Mobile for Daily Use
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create your reservation page for appointment booking (Bookings)
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Create a reminder for yourself
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Request a Read Receipt or Delivery Confirmation
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Edit or delete an appointment, meeting or event
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Send an Email and Create a Draft in Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Recall or replace an e-mail message
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Send a survey or questionnaire by email
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Add and manage multiple accounts on Outlook
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Create and add a signature to messages
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Manage new message notifications
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Block a sender
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Set Your Work Hours in Outlook
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Create an appointment or meeting
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Create different types of events
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Create a Meeting Poll
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Process an incoming message
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Use the Meeting Dashboard
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Send Emails on Behalf of Someone Else
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Explore the Interface
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Edit and customize views
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Sort and filter emails
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Presentation and introduction to the calendar
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Respond to a meeting
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Share a task list
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Create a task or reminder
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Manage Teams online meeting options
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Add a third-party application
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Create an Email Template
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Collaborate directly during an event with Microsoft Loop and Outlook
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Add Accessible Tables and Lists
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Attach files efficiently in Outlook
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Change the default font of your emails
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Save and Print a Message
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Send Automatic Out-of-Office Replies
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Organize into Folders
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Respond to a Meeting Poll
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Create a collaborative email with Microsoft Loop and Outlook
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Manage Views
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Create a task from a message
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Prevent transfer for a meeting
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Use the Scheduling Assistant
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Open a Shared Calendar
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Introduce the new version of Outlook
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Calendar Delegation Setup
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Share a document securely with Outlook
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Delay Email Delivery
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Make Your Outlook Signature Accessible
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Share Your Calendar
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Identify a fraudulent email
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Improve Email Accessibility
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Use a Shared Mailbox
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Mailbox Delegation Setup
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Prepare for Time Out of Office (Viva Insights)
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Prevent the forwarding of an email
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Search options
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Translate Emails in Outlook
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Automate Routine Actions
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Improve the Accessibility of Images in Emails
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Create and Manage Appointments in Delegated Calendars
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View Other Calendars
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Streamline Note-Taking with OneNote and Outlook
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Respond to invitations as a delegate
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Use Categories
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Use Conversation View
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Clean Up Your Inbox
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Display Three Time Zones
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Use the Immersive Reader Feature
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Protect an email by encrypting
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Easily Sort Your Mails
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Provide an overview of best security practices in Outlook
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Introduction to Microsoft Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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How do I prevent the transfer of an email?
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Protect a document shared by password
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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How do I block a sender?
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How do I share a document securely with Outlook?
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Granting access to the SharePoint site to someone outside the company
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Create and manage team channel
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restrict a folder/document to certain members of your team
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Manage permissions
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Restrict a document to reading only
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Restoring an earlier version of your document
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How do I recognize a fraudulent email?
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Sharing a folder or document with someone outside the company
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Creating a personalized permission level
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Targeting content using a specific audience
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Checking the granted shares
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Understanding the different types and roles of team sites in SharePoint
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Restricting a document to read-only mode (Extract a document)
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How to protect an email by encryption?
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Creating a permission group
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Ensure data security during a Teams meeting
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Manage permissions
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Understand and Secure Information Sharing in Instant Messaging
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Manage Privacy in Private Channels
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Restrict a Document to Certain Team Members
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Secure Teams Upon Creation
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Secure a Shared Document with a Password
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Restrict a Document to Read-Only
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Recover deleted items
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Check Granted Shares
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Modify Sharing Rules
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Protect My Document with a Password and Expiration Date
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Best Security Practices on OneDrive
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Recall or replace an e-mail message
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Restore Your OneDrive Space
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Avoid Abusive Document Sharing
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Block a sender
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Prevent transfer for a meeting
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Share a document securely with Outlook
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Identify a fraudulent email
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Prevent the forwarding of an email
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Guide to Using the Microsoft Authenticator App
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Concept of Multi-Factor Authentication
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Turn on Multi-Factor Authentication in the Admin Section
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
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Clear insights through filters and sorting
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A well-structured form for easy entry
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The right column type for each data set
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Custom columns to match your needs
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Smooth updates and management for any list
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A fully custom list built from scratch
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introducing to SharePoint Premium
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Objectifs :
This video aims to educate viewers on the risks associated with email communication, particularly regarding phishing attacks, and to provide best practices for safeguarding sensitive information.
Chapitres :
-
Understanding Email Threats
Email is a primary source of malicious attacks on businesses. One of the most favored methods employed by hackers is phishing. It is crucial to be cautious of any messages that request confidential information, such as passwords, or prompt you to click on links to reset your credentials. -
Best Practices to Avoid Data Leakage
To prevent falling victim to phishing attacks and to protect sensitive data, consider the following best practices: - **Encrypt Confidential Emails**: If your email contains sensitive information or documents, do not hesitate to encrypt your message. This encryption will ensure that the content cannot be read if intercepted by unauthorized individuals. - **Use Secure Document Sharing**: When sharing attachments, opt for documents stored on platforms like SharePoint or OneDrive. These services allow you to manage access permissions effectively, ensuring that only authorized users can view the documents. - **Regularly Review Security Practices**: It is essential to regularly review and update your security practices to maintain safety. Make it a habit to check your email security settings and permissions frequently.
FAQ :
What is phishing and how can I avoid it?
Phishing is a cyber attack where attackers impersonate legitimate organizations to steal sensitive information. To avoid it, be cautious of unsolicited emails asking for confidential information or prompting you to click on links. Always verify the sender's email address and look for signs of suspicious activity.
Why should I encrypt my emails?
Encrypting your emails protects confidential information from being read by unauthorized individuals if the email is intercepted. It adds an extra layer of security, especially when sharing sensitive documents.
What are SharePoint and OneDrive used for?
SharePoint is used for collaboration and document management within organizations, while OneDrive is a cloud storage service that allows users to store and share files online. Both tools help manage access permissions and enhance data security.
How can I manage access permissions for shared documents?
You can manage access permissions by using platforms like SharePoint or OneDrive. These services allow you to specify who can view or edit your documents, ensuring that only authorized individuals have access.
What are some good practices to avoid data leakage?
To avoid data leakage, regularly review and update access permissions, encrypt sensitive emails, and be cautious when sharing confidential information. Additionally, stay informed about the latest phishing tactics to better protect yourself.
Quelques cas d'usages :
Secure Email Communication
In a corporate environment, employees can use email encryption to protect sensitive information when communicating with clients or partners. This practice ensures that confidential data remains secure, even if intercepted.
Document Sharing in Teams
Teams can utilize SharePoint to share project documents securely. By managing access permissions, team leaders can control who can view or edit documents, reducing the risk of unauthorized access and data breaches.
Training Employees on Phishing Awareness
Organizations can conduct training sessions to educate employees about phishing attacks. By teaching staff how to recognize suspicious emails and the importance of verifying senders, companies can reduce the likelihood of falling victim to such attacks.
Regular Security Audits
Businesses can implement regular security audits to review access permissions and encryption practices. This proactive approach helps identify potential vulnerabilities and ensures that sensitive information is adequately protected.
Using OneDrive for Remote Work
Remote workers can use OneDrive to store and share files securely. By leveraging OneDrive's access permissions, employees can collaborate on projects while ensuring that sensitive information is only accessible to authorized team members.
Glossaire :
Phishing
A type of cyber attack where attackers impersonate legitimate organizations to trick individuals into providing sensitive information, such as passwords or credit card numbers.
Encryption
The process of converting information or data into a code to prevent unauthorized access. It ensures that even if data is intercepted, it cannot be read without the proper decryption key.
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device and facilitating file sharing.
Access Permissions
Settings that determine who can view or edit a document or file. Proper management of access permissions is crucial for maintaining data security.
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