Platform Banner

Outlook - Organize Your Messages with Rules Video

Learn how to organize your messages with rules in Outlook to automate email management and save time. Follow simple steps to create and manage rules, set conditions to move specific emails, define actions like moving emails to specific folders, and handle exceptions. Discover how to efficiently manage existing rules and streamline your email workflow.

02:01
941 views
Parteger

00:00:06

we'll demonstrate how to create and manage rules in

00:00:08

outlook to automate email management and save time.

00:00:12

Click on settings represented by the gear icon at the top right.

00:00:16

Then on the left, click on email

00:00:19

in the center, choose rules on the right pane, click on the add a new rule button

00:00:26

in the right hand menu,

00:00:27

start by giving your rule a name to make it easier to manage and understand later.

00:00:31

Then choose a condition

00:00:33

to move emails containing a specific word. Select subject includes

00:00:38

enter the keyword. For example, invoice to target those specific emails.

00:00:44

Now select the action to perform

00:00:47

to move the emails to the accounting folder.

00:00:49

For instance, select move to then click, select a folder

00:00:54

and choose accounting.

00:00:56

Click save to apply the rule.

00:00:58

All emails that match the rule will disappear from

00:01:00

your inbox and appear in the accounting folder.

00:01:04

When creating a rule, you can choose multiple conditions and actions.

00:01:09

You can also define exceptions.

00:01:12

For example,

00:01:13

all emails from a specific sender with the

00:01:15

word launch in the subject line will be tagged

00:01:18

in blue and moved to the launches folder

00:01:21

unless the subject also contains the word delay.

00:01:24

In that case, the email will remain in the inbox and won't be processed by the rule

00:01:31

to manage your existing rules. Go back to settings

00:01:34

in the email section, select rules,

00:01:37

you will see a list of all your rules and their descriptions.

00:01:42

Click the pencil icon to edit a rule

00:01:44

or click the trash icon to delete it.

00:01:47

You can also temporarily disable a rule by toggling the switch next to it

00:01:51

to reactivate the rule, toggle the switch again.

00:01:54

And here we are,

00:01:56

you now know how to create apply and manage

00:01:58

rules in outlook to automate your email management.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This video is part of the following courses

E-learning Intermédiaire

Vu 1935 fois

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

ALL COURSES