Platform Banner

Outlook - Use Categories Tutorial

Discover how to efficiently organize your emails and calendar events in Outlook using color-coded tags and labels. Learn how to create, apply, and manage labels for quick access and easy management. With this tutorial, you'll optimize the organization of your emails and events with Outlook's powerful labeling features. #outlook #intermediate #analyze

02:51
1155 views
Parteger

Available in Microsoft365

00:00:07

labeling features to organize your emails and calendar events, efficiently,

00:00:12

labels or color coded tags in outlook.

00:00:14

Help you organize items by grouping them into

00:00:17

meaningful sections allowing for easy identification and management

00:00:22

under the home tab.

00:00:23

Click on the button labeled categorize this item

00:00:27

in the ribbon from the drop down menu,

00:00:29

select manage categories to view and manage your existing labels

00:00:35

in the window that opens, you'll see your current labels to add a new one.

00:00:39

Click on create category,

00:00:41

assign a name to your new label,

00:00:43

pick a color if you want this label to

00:00:45

appear in your favorites folder for quick access,

00:00:48

click the star icon, then click save

00:00:52

to assign a label to an email or event.

00:00:56

Select the item, then click on categorize this item in the ribbon.

00:01:01

Choose the desired label

00:01:03

alternatively, right.

00:01:04

Click on the item, select categorize, then pick the label from the list.

00:01:10

When you apply the star icon to a label,

00:01:13

it will automatically add all items associated

00:01:16

with that label to the favorites folder.

00:01:18

You can find the favorite section at the top of your outlook.

00:01:21

Navigation pane on the left.

00:01:23

This feature allows you to quickly access and manage

00:01:26

all emails or calendar events grouped under a specific label

00:01:30

to remove a label. Go back to the categorize this item menu,

00:01:35

uncheck the label you wish to remove or select clear

00:01:38

all categories to remove all tags from the selected item.

00:01:41

For multiple items, select them,

00:01:44

then use the button to modify

00:01:46

or clear the labels

00:01:49

for changes or deletion. Return to manage categories

00:01:53

to edit, click the pencil icon next to the label, you want to update,

00:01:57

you can rename it, change its color or add it to your favorites

00:02:01

to delete a label, click the trash icon

00:02:05

in the main inbox view, you can filter your emails by labels,

00:02:10

click on the sort button,

00:02:11

then select categories to group your emails based on the tags you've applied

00:02:15

to switch back to sorting by date. Simply click on date.

00:02:19

The last 10 colors used will appear under

00:02:22

the categorized this item menu for quick selection.

00:02:25

If you don't find the label, you need return to manage categories for more options

00:02:31

in the calendar, color coded tags, help you visually organize events

00:02:34

to label an event, right?

00:02:36

Click on it in the central pane,

00:02:37

choose categorize and either select an existing tag or create a new one.

00:02:43

And here we are, you now know how to create,

00:02:45

apply and manage labels in outlook to optimize

00:02:48

the organization of your emails and calendar events

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

E-learning Intermediate

Vu 2097 fois

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

ALL COURSES