Outlook - Manage displays Tutorial

In this video, you will learn about managing displays using Microsoft 365. The video covers different techniques and tools available in Microsoft 365 to effectively manage displays.
This will help you optimize your display settings and enhance your overall user experience.

2:26
3539 views

Available in Microsoft365

Objectifs :

This video aims to teach users how to customize their Outlook workspace by managing the display of different areas, adjusting views, and enhancing message organization for improved productivity.

Chapitres :

Customizing Your Outlook Workspace
Outlook provides various options to manage the display of different areas, allowing users to customize their workspace according to their needs. This customization can be achieved through the View tab, where several options are available.
Changing Message Display
In the Current View group, users can quickly change how their messages are displayed. This includes accessing view management options, creating new views, or adjusting current display settings.
Using Conversation View
Messages can be displayed as conversations by selecting the appropriate option. This feature organizes all messages with the same subject, prompting Outlook to ask whether this organization should apply to the current folder or all folders in the mailbox. Enabling Conversation mode groups emails from the same discussion behind a small arrow, enhancing readability.
Sorting Messages
The Arrangement group allows users to choose how their messages are sorted. By default, messages are sorted by date, but users can adjust this setting to suit their preferences.
Rearranging Panes
The Layout group enables users to rearrange different panes within Outlook. For instance, hiding the Reading Pane can provide better visibility of the message list. Users can read messages by double-clicking on them, which opens the message in a new window. The Reading Pane can be displayed at the bottom or on the right side of the screen.
Utilizing the To Do Bar
The To Do Bar allows users to view another module in their mailbox, such as the calendar. Displaying the calendar provides an overview of upcoming appointments, reducing the need to switch back and forth between the Mailbox and Calendar modules.
Resizing Areas
Different areas within Outlook are resizable. When hovering over the dividing line, the cursor changes, allowing users to adjust the size of the desired areas. Additionally, users can open the current page in a new window, which is useful for pinning messages on one side while having a complete view of the calendar on the other.

FAQ :

How can I customize the display of my emails in Outlook?

You can customize the display of your emails in Outlook by using the View tab, where you can change the Current View, enable Conversation mode, and adjust the layout of different panes.

What is Conversation mode in Outlook?

Conversation mode is a feature that groups emails with the same subject line, allowing you to view all messages related to a specific discussion in a single thread.

How do I sort my messages in Outlook?

You can sort your messages in Outlook using the Arrangement group in the View tab, where you can choose to sort by criteria such as date.

What is the purpose of the Reading Pane?

The Reading Pane allows you to read the content of an email without opening it in a new window, providing a more efficient way to manage your inbox.

Can I view my calendar while checking my emails?

Yes, you can use the To Do Bar to display your calendar alongside your emails, allowing you to manage your schedule without switching between modules.

How do I resize the different areas in Outlook?

You can resize the different areas in Outlook by hovering over the dividing lines between sections, which will change the cursor, allowing you to drag and adjust the size.

Quelques cas d'usages :

Managing Email Conversations

In a customer service role, using Conversation mode in Outlook can help agents track and manage ongoing discussions with clients, ensuring that all related emails are easily accessible and organized.

Scheduling Appointments

A project manager can utilize the To Do Bar to view their calendar while responding to emails, allowing them to schedule meetings without needing to switch back and forth between the Mailbox and Calendar modules.

Improving Email Efficiency

By customizing the layout of Outlook, a sales representative can hide the Reading Pane to focus on their list of messages, improving their efficiency when processing a high volume of emails.

Organizing Tasks and Emails

A team leader can use the Arrangement group to sort emails by date, ensuring that they prioritize the most recent communications while managing their tasks effectively.

Enhancing Visibility of Important Emails

By resizing areas in Outlook, a user can create a workspace that allows them to pin important emails on one side while having a comprehensive view of their calendar on the other, improving their workflow.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

View tab

A section in Outlook that allows users to customize how their emails and other items are displayed.

Current View group

A feature within the View tab that enables users to quickly change the display settings of their messages.

Conversation mode

A display option in Outlook that groups emails with the same subject line, allowing users to view the entire thread of a discussion.

Arrangement group

A feature that allows users to sort their messages based on different criteria, such as date.

Layout group

A section in Outlook that enables users to rearrange the different panes of the interface, such as the Reading Pane.

Reading Pane

A section in Outlook where users can read the content of an email without opening it in a new window.

To Do Bar

A feature in Outlook that provides a view of tasks and appointments, allowing users to manage their schedule more effectively.

Resizable areas

Sections of the Outlook interface that can be adjusted in size by dragging the dividing lines.

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of the different areas present in Outlook

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in order to customize your space as you wish

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and according to your needs.

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To do this, several options are available in the View tab.

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In the Current View group,

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you can quickly change the way your messages are displayed.

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You can also access the view management

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and create new views

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or access the current display settings.

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The messages can be displayed as conversations

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by clicking here.

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This display organizes all the messages

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having the same object.

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In this case, Outlook asks if this organization

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should be applied to this folder

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only or to all folders in your mailbox.

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If you enable Conversation mode,

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mails from the same discussion

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will be grouped behind a small arrow that you can enable

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to discover the thread of the discussion.

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You gain in legibility.

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The Arrangement group allows you to choose

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how your messages will be sorted.

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By default, they are sorted by date.

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The Layout group allows you to rearrange

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the different panes.

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For example, if I decide to hide the Reading Pane

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in order to have better visibility on my list of messages,

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reading a message will then be done

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by double clicking on one of them

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and will open in a new window.

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I can decide to display the pane at the bottom or right.

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The To-Do Bar offers you to have a view

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of another module in your mailbox.

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For example, by displaying the calendar,

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you will get an overview of your next appointment schedule

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on your calendar.

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This can prevent you from going back and forth

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between the Mailbox and the Calendar module

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if you need to have a view of your work day

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to answer your callers.

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Moreover, the different areas are resizable.

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When flying over the dividing line, the cursor changes

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allowing you to reduce or enlarge the desired areas.

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You can also use this button to open the current page

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in a new window.

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This can be useful if for example

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you want to pin your messages on one side

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and have a more complete view on your calendar on the other.

Mandarine AI: WHAT YOU SHOULD KNOW

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