Outlook - Create an e-mail message Tutorial
In this video, you will learn how to create an e-mail message using Microsoft 365. The video covers the steps to compose and send an e-mail, as well as how to add attachments and format the message.
This tutorial will help you become proficient in using Microsoft 365 for e-mail communication, enhancing your productivity and efficiency.
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Outlook - Creating a draft
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Outlook - Organizing in folders
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Outlook - Manage attachments
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Outlook - Saving a message
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Answering a scheduling poll
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Create and modify a group
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Create a scheduling poll
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Saving a message
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Use the scheduling poll dashboard
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How do I block a sender?
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Tell me what you want to do
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Delay or schedule e-mail sending
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Join a group
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Request a read receipt or confirmation of delivery
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Accessing applications from a group
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Organizing your messages using rules
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Discovering the Outlook 2016 interface
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Recover deleted items
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Attach a message, a contact, a file, or a task
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How do I share a document securely with Outlook?
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Automatically mark deleted emails as read
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Presentation of the task module
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Creating a group
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Sending automatic replies
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Recall or replace an e-mail you sent
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Create a task and create a recurring task
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Process a received message
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Translate your emails into Outlook
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Create a task from a message
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Insert elements into the mails (table, graphic, images)
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Presentation and discovery of contacts
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Introducing Outlook
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Let Outlook read your emails out loud
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Respond to a meeting
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How to launch a New Teams Meeting in Outlook
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Manage Your Working Time in MyAnalytics
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Prevent forwarding of a meeting
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Creating a draft
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Discover the new simplified ribbon
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Temporarily turn off notifications
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Schedule sending emails in Outlook
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Organizing in folders
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Schedule a meeting
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Calendar delegation
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Create a contact & add and use contacts
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Using conversation mode
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Export contacts from Outlook
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Import contacts into Outlook
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Sharing the calendar
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The Bcc field in detail
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Getting Started with Outlook Mobile App
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Dictate email messages in Outlook
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Manage recurring appointments
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Create a contact group & Communicate through contact groups (distribution list)
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Publish the calendar
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Assigning a task
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Quickly sort emails
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Fill in your work schedules in Outlook
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Creating an e-mail template
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Sorting & searching your mails
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Manage displays
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Display 3 time zones
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Ribbon preview
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Using categories
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Printing messages
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Junk email
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Prevent recipients from forwarding emails
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Cleaning your inbox
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Set or remove reminders
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Clutter
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Introducing Office 365 Groups
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Identify meeting members
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Using the Scheduling Assistant
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Conduct surveys
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How do I recognize a fraudulent email?
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Custom your personal reminders and notifications
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Show other people's calendar
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Open a shared calendar
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Having a conversation within a group
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Make your Outlook signature accessible
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Edit and customize views
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Presentation and discovery of the calendar
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General security practices in Outlook
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Outlook Mobile for Daily Use
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create your reservation page for appointment booking (Bookings)
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Create a reminder for yourself
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Edit or delete an appointment, meeting or event
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Send an Email and Create a Draft in Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Add and manage multiple accounts on Outlook
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Send a survey or questionnaire by email
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Recall or replace an e-mail message
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Create and add a signature to messages
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Edit and customize views
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Manage new message notifications
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Create a Meeting Poll
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Set Your Work Hours in Outlook
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Create an appointment or meeting
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Block a sender
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Create different types of events
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Process an incoming message
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Send Emails on Behalf of Someone Else
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Use the Meeting Dashboard
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Sort and filter emails
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Explore the Interface
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Respond to a meeting
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Presentation and introduction to the calendar
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Share a task list
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Save and Print a Message
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Create an Email Template
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Collaborate directly during an event with Microsoft Loop and Outlook
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Manage Teams online meeting options
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Create a task or reminder
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Add a third-party application
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Add Accessible Tables and Lists
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Create a collaborative email with Microsoft Loop and Outlook
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Change the default font of your emails
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Attach files efficiently in Outlook
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Send Automatic Out-of-Office Replies
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Manage Views
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Respond to a Meeting Poll
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Organize into Folders
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Prevent transfer for a meeting
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Create a task from a message
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Use the Scheduling Assistant
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Open a Shared Calendar
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Calendar Delegation Setup
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Search options
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Make Your Outlook Signature Accessible
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Share a document securely with Outlook
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Delay Email Delivery
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Introduce the new version of Outlook
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Use a Shared Mailbox
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Improve Email Accessibility
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Share Your Calendar
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Mailbox Delegation Setup
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Prevent the forwarding of an email
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Identify a fraudulent email
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Prepare for Time Out of Office (Viva Insights)
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Translate Emails in Outlook
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Automate Routine Actions
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Create and Manage Appointments in Delegated Calendars
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Improve the Accessibility of Images in Emails
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View Other Calendars
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Use Categories
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Use Conversation View
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Respond to invitations as a delegate
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Display Three Time Zones
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Clean Up Your Inbox
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Easily Sort Your Mails
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Introduction to Microsoft Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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First steps with the patch function
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Define centralized visibility rules
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Dynamic color palette with named formulas
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Introduction to named formulas
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First steps with variables
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Create new entries
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Easily edit your data
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Customize data display
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Reusable components
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Structure your layout
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Master containers
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Optimize large data processing
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Galleries : a first look
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Add and manage data sources
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Controls explained and applied
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The Power Apps interface
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Why choose Power Apps?
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Adapt Your Communication
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Adopt good meeting habits with Viva Insights
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Prepare and Run Your Meetings Effectively
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Organize Your Work Environment
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The DESC Method
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Use the Whiteboard Tool
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Use Microsoft Forms to Survey Your Team
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Motivators and Blockers
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The 5 Whys
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Use the F.A.I.R. Method
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Adapt Your Feedback to the Dominant Energy Tendency
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Use the Microsoft 365 Ecosystem
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The Pomodoro Method
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Use Planner to Align My Team's Priorities
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Set SMART Goals with Microsoft 365 Tools
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Is a hacker always a cybercriminal?
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Will I know what to do if I get hacked?
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Do I have to be an IT expert to protect myself?
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Do cybercriminals only target large companies?
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Are all files safe as long as I open them with trusted software?
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Is contactless payment safe ?
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Are online payments riskier than in-store ones?
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Is cloud storage less secure than my personal computer?
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Is scanning a QR code always safe?
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Can my mobile apps do anything without my permission?
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Is public Wi-Fi safe if no password is required?
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Is the sender’s email address enough to verify a message?
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Can I safely click a link in a message?
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Does connecting to a well-known website guarantee its safety?
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Am I safe online if I’m careful?
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Does private browsing make me anonymous?
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Are updates useless if everything works fine?
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Is a firewall the same as an antivirus?
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Does my antivirus block all threats?
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Is a free antivirus good enough?
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Is signing in with Google or Facebook a bad idea ?
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Is my password secure if it contains an @ and a number?
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Is a strong password all I need to stay safe?
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Objectifs :
This document aims to provide a comprehensive guide on how to create and send an email using Outlook, detailing the steps involved, the features available, and tips for efficient email management.
Chapitres :
-
Creating a New Email
To create a new email in Outlook, you can either click the 'New Email' button available in the ribbon or use the keyboard shortcut Control + N. This will open a new email window where you can compose your message. -
Entering Email Details
In the new email window, you will find several fields to fill out: - **Subject Field**: Type the subject of your message here. - **Recipient Fields**: Enter the names or email addresses of the recipients in the 'To', 'CC', and 'BCC' fields, separating different recipients with semicolons. -
Using the Address Book
If you want to find recipients from your address book, click on the address book button located in the ribbon or within the recipient fields. This will allow you to select people to add to your email. You can access both the global address list of your organization and your personal contact list. To add recipients, select them and click 'To' to open the address box. -
Recipient History and Search
As you use Outlook, a history is created that allows you to simply type the first letter of a name to display previously used correspondents. Alternatively, if you prefer not to enter the global address list, you can use the keyboard shortcut Control + K to have Outlook search your contact lists and provide results. -
Choosing the Sending Address
If you have multiple email accounts configured in Outlook, the 'From' field will be available for you to choose which address you want to send the message from. -
Composing Your Message
In the main area of the email window, you can enter your message. You have various formatting tools available to enhance your text. Additionally, you can include attachments stored on your computer or in online storage, add Outlook items such as business cards, include your signature (if configured), or mark your message as high priority. -
Inserting Elements
The 'Insert' tab provides options to include various elements directly in the body of the message, such as links, pictures, or tables. -
Email Options
The 'Options' tab allows you to display or hide the BCC and From fields. You will also find options for confirming receipt and playback of the email. -
Formatting and Review Tools
You can find more formatting tools in the 'Format Text' tab. The 'Review' tab allows you to set a verification language and enable automated text correction. -
Sending Your Email
Once you have completed your email, you can send it by clicking the 'Send' button. Your message will spend a few moments in the Outbox folder before moving to the Sent Items folder.
FAQ :
How do I create a new email in Outlook?
To create a new email in Outlook, you can click the 'New Email' button in the ribbon or use the keyboard shortcut Control N.
What is the difference between To, CC, and BCC fields?
The 'To' field is for primary recipients, the 'CC' field is for secondary recipients who should see the email, and the 'BCC' field is for recipients who should receive the email without others knowing their addresses.
How can I find contacts in my address book?
You can find contacts by clicking on the address book button in the ribbon or in the To, CC, or BCC fields, then selecting the people you want to add.
What should I do if I want to attach a file to my email?
To attach a file, you can use the attachment option in the email composition window to select files from your computer or online storage.
How can I format my email message?
You can format your email message using the various formatting tools available in the Format Text tab of the ribbon.
What happens to my email after I send it?
After you send your email, it will spend a few moments in the Outbox folder before moving to the Sent Items folder.
Can I choose which email address to send from?
Yes, if you have multiple email accounts configured in Outlook, you can select the desired address in the From field before sending your message.
Quelques cas d'usages :
Sending Professional Emails
In a corporate environment, employees can use Outlook to send professional emails to clients and colleagues. By utilizing the To, CC, and BCC fields effectively, they can ensure that the right people receive the necessary information while maintaining confidentiality where needed.
Organizing Team Communication
Project managers can use the address book feature to quickly find and include team members in email communications. This helps streamline communication and ensures that all relevant parties are kept in the loop regarding project updates.
Email Marketing Campaigns
Marketing professionals can use Outlook to send bulk emails to clients. By using the BCC field, they can protect recipients' privacy while still reaching a large audience. Additionally, they can attach promotional materials directly to the email.
Scheduling Meetings
Administrative assistants can use the calendar integration in Outlook to schedule meetings and send invites. By including the meeting details in the email body and attaching relevant documents, they can ensure all participants are well-informed.
Managing Multiple Accounts
Users with multiple email accounts can efficiently manage their communications by selecting the appropriate From address in Outlook. This allows them to maintain professionalism and clarity in their correspondence.
Glossaire :
Ribbon
A user interface element in Microsoft Outlook that contains tabs with various tools and options for composing and managing emails.
Control N
A keyboard shortcut used in Outlook to create a new email message.
Subject Field
The area in an email where the sender types the main topic or purpose of the message.
To, CC, and BCC Fields
Fields in an email where recipients' email addresses are entered. 'To' is for primary recipients, 'CC' (Carbon Copy) is for secondary recipients, and 'BCC' (Blind Carbon Copy) is for recipients who should not see each other's addresses.
Address Book
A feature in Outlook that allows users to access and select contacts stored in their personal or global address lists.
Global Address List
A directory of all email addresses within an organization, accessible to all users.
Control K
A keyboard shortcut in Outlook that allows users to search their contact lists for email addresses.
From Field
The area in an email where the sender can choose which email address to send the message from, especially when multiple accounts are configured.
Attachments
Files or documents that can be included with an email message, which can be stored on a computer or in online storage.
Insert Tab
A section in the Outlook ribbon that allows users to add various elements to the body of an email, such as links, pictures, or tables.
Options Tab
A section in the Outlook ribbon that provides settings for displaying or hiding fields like BCC and From, as well as options for message confirmation.
Format Text Tab
A section in the Outlook ribbon that offers additional formatting tools for text in an email.
Review Tab
A section in the Outlook ribbon that allows users to set a verification language and enable automated text correction.
Outbox Folder
A temporary storage area in Outlook where emails are held before they are sent.
Sent Items Folder
A folder in Outlook where copies of sent emails are stored.
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