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In this video, you will learn how to restrict a document to read-only mode by extracting it.
This feature is useful when you need to edit a document on your SharePoint site while ensuring that no one else can make changes, even if it is shared for co-editing.
To extract the file, select it and choose "check out." Once extracted, a red tick will appear next to the document's name, indicating that you have exclusive editing rights.
Your employees will see a gray icon next to the file, indicating that it has been extracted and who extracted it.
When your employees open the document, it will open in reading mode, preventing any changes.
They will receive a message informing them that the document has been extracted.
If you want to allow your employees to edit the document again, you can switch it to "check in" mode and add a comment to clarify the changes you have made.
These comments will be available in the document's version history.
If you don't want to keep the changes made or if you haven't made any changes and want to make the document available to other colleagues, you can cancel the checkout extraction.
This will ensure that none of the changes you may have made to the document will be added to the version history.
Restricting a document to read-only mode by extracting it provides you with control over who can make changes, ensuring the integrity of your document.
This feature is useful when you need to edit a document on your SharePoint site while ensuring that no one else can make changes, even if it is shared for co-editing.
To extract the file, select it and choose "check out." Once extracted, a red tick will appear next to the document's name, indicating that you have exclusive editing rights.
Your employees will see a gray icon next to the file, indicating that it has been extracted and who extracted it.
When your employees open the document, it will open in reading mode, preventing any changes.
They will receive a message informing them that the document has been extracted.
If you want to allow your employees to edit the document again, you can switch it to "check in" mode and add a comment to clarify the changes you have made.
These comments will be available in the document's version history.
If you don't want to keep the changes made or if you haven't made any changes and want to make the document available to other colleagues, you can cancel the checkout extraction.
This will ensure that none of the changes you may have made to the document will be added to the version history.
Restricting a document to read-only mode by extracting it provides you with control over who can make changes, ensuring the integrity of your document.
- 2:05
- 3085 views
In this video, you will learn about checking the granted shares in Microsoft 365. The video covers how to view and manage the permissions and access rights that have been granted to others for your documents or folders.
This will help you ensure that only the intended individuals have access to your shared content and maintain the security of your information.
This will help you ensure that only the intended individuals have access to your shared content and maintain the security of your information.
- 2:27
- 3150 views
In this video, you will learn how to share folders or documents with people outside your company.
It is important to consider your company's strategy and permissions before sharing with external parties.
By default, document libraries inherit permissions from your SharePoint site, but you can change them for each folder or document.
It is recommended to define overall permissions for your site and share it entirely for better security.
Creating dedicated SharePoint sites for each work team or project is also advised.
To share a folder or document, you can use a username sharing link and specify whether the recipient can edit or download the document.
The recipient will receive an email with a link and an access code to authenticate.
They can share the document with others who already have access and may also download or delete it, depending on the permissions granted.
Keep in mind that recipients can transfer the email and access code to others.
Regularly check and manage permissions using the manage access panel.
This tutorial will help you effectively share files and folders with external parties while maintaining security.
It is important to consider your company's strategy and permissions before sharing with external parties.
By default, document libraries inherit permissions from your SharePoint site, but you can change them for each folder or document.
It is recommended to define overall permissions for your site and share it entirely for better security.
Creating dedicated SharePoint sites for each work team or project is also advised.
To share a folder or document, you can use a username sharing link and specify whether the recipient can edit or download the document.
The recipient will receive an email with a link and an access code to authenticate.
They can share the document with others who already have access and may also download or delete it, depending on the permissions granted.
Keep in mind that recipients can transfer the email and access code to others.
Regularly check and manage permissions using the manage access panel.
This tutorial will help you effectively share files and folders with external parties while maintaining security.
- 3:44
- 3285 views
In this video, you will learn about granting access to the SharePoint site to someone outside the company.
The video covers the process of adding external members to your SharePoint site and the different permission levels you can assign to them.
This will help you effectively manage access and collaboration with external colleagues while ensuring security.
The video covers the process of adding external members to your SharePoint site and the different permission levels you can assign to them.
This will help you effectively manage access and collaboration with external colleagues while ensuring security.
- 3:46
- 3781 views
In this video, you will learn about the different types and roles of team sites in SharePoint.
The video covers the concept of team SharePoint sites, including public and private sites, and the importance of being cautious about sharing documents with external partners.
It also explains the three groups of users in a SharePoint site:
site owners, members, and site visitors.
The responsibility of site owners to assign appropriate access rights to internal and external users is highlighted.
This understanding of team sites in SharePoint will help you effectively manage and collaborate on projects within your organization.
The video covers the concept of team SharePoint sites, including public and private sites, and the importance of being cautious about sharing documents with external partners.
It also explains the three groups of users in a SharePoint site:
site owners, members, and site visitors.
The responsibility of site owners to assign appropriate access rights to internal and external users is highlighted.
This understanding of team sites in SharePoint will help you effectively manage and collaborate on projects within your organization.
- 3:05
- 3242 views
In this video, you will learn about the different sharing options available in Microsoft 365:
OneDrive, SharePoint, and Teams.
The video covers the key points of each tool and explains when to use them based on your specific needs.
OneDrive is best for one-off and short-term sharing with a small number of people.
Teams is ideal for collaborating on documents, exchanging information in real-time, and organizing meetings.
SharePoint is recommended for structuring and securing large volumes of documents, with the ability to manage access rights accurately.
By understanding your goals and the type of sharing you require, choosing the most suitable tool will become clearer.
This knowledge will help you optimize your sharing experience and achieve better results with Microsoft 365.
OneDrive, SharePoint, and Teams.
The video covers the key points of each tool and explains when to use them based on your specific needs.
OneDrive is best for one-off and short-term sharing with a small number of people.
Teams is ideal for collaborating on documents, exchanging information in real-time, and organizing meetings.
SharePoint is recommended for structuring and securing large volumes of documents, with the ability to manage access rights accurately.
By understanding your goals and the type of sharing you require, choosing the most suitable tool will become clearer.
This knowledge will help you optimize your sharing experience and achieve better results with Microsoft 365.
- 2:24
- 3617 views
In this video, you will learn how to create a meeting in the group calendar.
The video covers the steps to create and update events in the group calendar, send meeting invites to group members, and set up Skype meetings.
This will help you effectively manage your group's schedule and ensure everyone is on the same page.
The video covers the steps to create and update events in the group calendar, send meeting invites to group members, and set up Skype meetings.
This will help you effectively manage your group's schedule and ensure everyone is on the same page.
- 1:12
- 3064 views
In this video, you will learn how to remove a member from a group in Outlook 2016. The video covers the step-by-step procedure to remove a member from a group, ensuring that they no longer have access to group information and will no longer receive notifications related to the group.
This tutorial is essential for managing group memberships effectively in Microsoft 365.
This tutorial is essential for managing group memberships effectively in Microsoft 365.
- 0:29
- 3150 views
In this video, you will learn about introducing Office 365 Groups.
The video covers the benefits of collaborating with Office 365 Groups, such as having a shared inbox, calendar, file repository, and notebook.
It demonstrates how to create a group, invite colleagues, start conversations, share documents, and make changes to shared documents.
This will help you streamline collaboration and improve productivity with your team using Office 365 Groups.
The video covers the benefits of collaborating with Office 365 Groups, such as having a shared inbox, calendar, file repository, and notebook.
It demonstrates how to create a group, invite colleagues, start conversations, share documents, and make changes to shared documents.
This will help you streamline collaboration and improve productivity with your team using Office 365 Groups.
- 1:29
- 3369 views
In this video, you will learn how to access applications from a group in Microsoft 365. The video covers the benefits of centralized information and restricted access for group members.
It demonstrates how to access applications like OneNote, storage space, calendar, and Planner within a group.
This tutorial will help you effectively manage tasks and share information with your group members.
It demonstrates how to access applications like OneNote, storage space, calendar, and Planner within a group.
This tutorial will help you effectively manage tasks and share information with your group members.
- 1:59
- 4103 views
In this video, you will learn how to create a group on Outlook Online using Microsoft 365. The video demonstrates the steps to create a new group, including naming the group, adding a description, setting the confidentiality, and selecting the reporting language.
It also shows how to subscribe new members and add existing members to the group.
Creating and managing groups in Outlook Online can help you collaborate effectively with your team.
It also shows how to subscribe new members and add existing members to the group.
Creating and managing groups in Outlook Online can help you collaborate effectively with your team.
- 2:38
- 3987 views
In this video, you will learn about having a conversation within a group using Microsoft 365. The video covers how to consult conversations, respond to messages, start new conversations, and view group members.
This will help you effectively communicate and collaborate within a group using the group application in Outlook Online.
This will help you effectively communicate and collaborate within a group using the group application in Outlook Online.
- 3:21
- 3254 views