Power Automate / Flow - Choose between Forms, Lists, and Power Apps to collect and manage tasks Tutorial

Struggling to pick the right tool for data collection and task management? This video explores how to choose between Microsoft Forms, Lists, and Power Apps, each tailored for different needs. Discover the strengths of these solutions, from simplicity to advanced features. Empower your workflow today with insights that will streamline your processes!

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Available in Microsoft365

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entry tool depends on the context of use,

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the target audience,

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and the complexity of the needs.

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3 Microsoft solutions are available

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forms,

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lists,

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and power apps,

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each offering its own benefits.

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Forms is particularly suited for gathering

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information from a large and external audience

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with the ability to distribute the form via a public link.

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Collection becomes simple and fast when the organization allows the sharing mode.

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It should be noted,

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however,

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that the file upload feature in forms

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is limited to internal respondents within the organization

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to ensure the security and proper management of documents.

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For attachments from external contacts,

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it will be necessary to opt for a portal

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or a dedicated solution.

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For internal data entry needs,

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the native forms of Microsoft Lists offer a structured,

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efficient solution

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that respects the existing data schema.

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Customizing the form,

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header,

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section,

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and conditional display rules is done without coding

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or duplicating data.

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This solution is ideal for data management and entry within a team or department.

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Choose power apps when you need device capabilities

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camera,

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barcode scanning,

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GPS,

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mobile data entry,

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advanced business rules,

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granular role management,

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or offline operation.

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Native controls facilitate scanning,

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taking photos,

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connecting to equipment,

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and local recording.

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Attention.

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The use of data verse or premium connectors requires a dedicated

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power apps license outside of the uses included with Microsoft 365.

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In summary,

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Microsoft Form stands out for its simplicity

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and openness to the outside.

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Lists allows for optimal control and structuring of internal entries

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while Per apps meets the most complex needs,

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mobility

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and integration of field equipment.

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The choice should be made according to the channel,

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complexity,

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and business constraints.

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It may be wise to articulate these tools in a coherent chain

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according to usage.

Mandarine AI: WHAT YOU SHOULD KNOW

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