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Office 365 - Applying a label in your Microsoft 365 applications Tutorial

Dive into the practical application of labels in Microsoft 365 applications! This video guides you through applying sensitivity labels in Word, Excel, PowerPoint, and more, ensuring your documents are protected instantly. Discover how to manage privacy settings using Teams and SharePoint, and understand the importance of organizational rules. Don’t miss out on mastering Microsoft 365 for better security!

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Available in Microsoft365

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starting with applying labels in office applications.

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You can apply a label from the web version,

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but also directly from the applications installed on your PC.

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In Word,

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the sensitivity button is available from the home ribbon.

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You just need to click and then select the appropriate label.

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Each label is associated with a quick description defined by your company.

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Once applied,

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the protection is effective immediately.

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The label automatically activates the specific

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rules established by your organization,

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whether these involve encryption,

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restriction,

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or merely a visual marking.

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Please note that in web mode,

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the display may differ between the classic

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ribbon interface and the single line view.

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The applied label is visible directly next to the document's title.

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By clicking on this area,

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it is also possible to modify this label once again.

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In Excel,

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the functionality remains the same.

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You can access the settings either through the sensitivity icon

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or by simply clicking on the document's title.

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This of course also applies to PowerPoint,

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with a very similar operation to other Office applications.

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Tags can also be used for email organization.

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When you compose a new message,

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the sensitivity button is available directly in the top

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bar to the right of the sender's name,

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as well as in the options ribbon

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of the email composition window.

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Selecting the label will apply associated restrictions,

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such as prohibiting message forwarding,

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copying certain elements,

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or even content encryption.

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You can also apply a label directly from OneDrive,

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Teams,

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or even SharePoint

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without opening the file.

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From your OneDrive files online only,

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because labeling is unavailable in locally synchronized spaces on your PC.

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I open the details panel,

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then in the right pane,

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I locate the labeling property and select the desired sensitivity level.

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On the team side,

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the same operating principle applies.

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The application of the tag is also done through the details pane.

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An important clarification,

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the label takes precedence over SharePoint or Team's permissions

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when it applies more stringent restrictions.

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For example,

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even if a member of the group has the right to modify a document,

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it will automatically switch to read only

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if the applied label imposes this restriction.

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Finally,

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SharePoint,

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where the label can be applied in the same way as in Teams.

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From these two applications,

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privacy management can also be set up from the More menu.

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Then

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properties.

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Of course,

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it's always possible to open the document and apply it directly,

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as discussed at the beginning of the tutorial.

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In any case,

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and regardless of the method or application,

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the selection of a label enforces

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the restrictions stipulated by your organization.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

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Microsoft Video Training - Confidentiality and Sensitivity Labels in M365

Learn how to classify and protect your content with sensitivity labels in Microsoft 365.

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