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Word - Design considerations for orientation Tutorial

In this video, you will learn about accessibility in your day-to-day life.
The video covers generalities, using accessible templates in Office 365, getting help with accessibility, making documents readable for blind people, improving email accessibility, adding accessible tables and lists, and more.
This will help you improve the design of your documents in terms of accessibility and make your work environment accessible to all.
Microsoft 365 applications have built-in tools to check and optimize the accessibility of your documents, including analyzing colors, font size, background, alternative text of images, and more.
The applications also offer voice assistance tools, Microsoft Translator integration, and automatic subtitling for presentations.
By following these design considerations, you can ensure that your documents are accessible to everyone.

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Objectifs :

This document aims to guide users on how to manage headers and footers when adding pages with different orientations in a document. It provides step-by-step instructions to unlink headers and footers, ensuring that changes made to one page do not affect others.

Chapitres :

Introduction to Document Design
When creating a document with pages of varying orientations, such as portrait and landscape, it is essential to consider the design aspects, particularly the headers and footers. This guide will help you navigate the challenges that arise when landscape pages cause headers and footers to appear sideways.
Understanding Header and Footer Behavior
Upon adding a landscape page, the headers and footers automatically adjust to the top and bottom of the page. However, when printed, these elements may appear sideways, which can be visually unappealing. To address this, we need to unlink the headers and footers from the previous pages.
Unlinking Headers
To modify the header on the landscape page without affecting others, follow these steps: 1. **Switch to Multiple Page View**: Click on 'View' and select 'Multiple Page' to get a clearer view of your document. 2. **Access the Header**: Double-click the header area on the landscape page. You will notice a message indicating 'same as previous,' meaning it is linked to the previous page's header. 3. **Disable Linking**: Go to the 'Header and Footer Tools Design' tab and click 'Link to Previous' to turn off the linking. This action will remove the 'same as previous' message. 4. **Navigate to the Next Page**: Click 'Next' to move to the page following the landscape page and repeat the unlinking process here as well.
Editing the Landscape Page Header
Now that the header is unlinked, you can safely delete the text in the landscape page's header without affecting the headers on other pages. Simply select the header and press 'Delete.' If your document includes footers, repeat the unlinking process for the footers by clicking 'Go to Footer' and turning off the linking there as well.
Conclusion
By following these steps, you can effectively manage headers and footers in documents with mixed page orientations. This ensures that each page maintains its intended design, enhancing the overall readability and presentation of your document.

FAQ :

How do I change the header on a landscape page without affecting other pages?

To change the header on a landscape page, first unlink it from the previous header by selecting 'Link to Previous' in the header and footer tools. This allows you to edit the header independently.

What happens to headers and footers when I add a landscape page?

When you add a landscape page, the headers and footers remain at the top and bottom of the page, but they may appear sideways when printed if the document is stapled. You can unlink them to customize their appearance.

Can I have different footers for different pages?

Yes, you can have different footers for different pages by unlinking the footer from the previous page, similar to how you would with headers.

What is the benefit of using multiple page view?

Using multiple page view allows you to see how your document will look as a whole, making it easier to manage headers, footers, and overall design.

How do I revert changes made to headers or footers?

If you accidentally delete text from a header or footer, you can press Control + Z to undo the change and restore the previous content.

Quelques cas d'usages :

Creating a Professional Report

When preparing a professional report that includes both portrait and landscape pages, you can use the unlink feature to customize headers and footers for each orientation, ensuring a clean and organized presentation.

Designing a Presentation Document

In a presentation document that requires landscape pages for charts or graphs, unlinking headers and footers allows you to maintain a consistent look across different page orientations while providing relevant information.

Formatting Academic Papers

For academic papers that include landscape pages for tables or figures, using multiple page view and unlinking headers and footers can help maintain clarity and readability, enhancing the overall quality of the submission.

Creating Marketing Materials

When designing marketing materials that may include various page orientations, unlinking headers and footers allows for tailored messaging and branding on each page, improving the effectiveness of the communication.

Developing User Manuals

In user manuals that require different layouts for instructions and diagrams, unlinking headers and footers ensures that each section is appropriately labeled without affecting the overall document structure.

Glossaire :

header

The section at the top of a page that typically contains the title, chapter name, or other relevant information.

footer

The section at the bottom of a page that usually includes page numbers, copyright information, or other relevant details.

landscape page

A page orientation where the width is greater than the height, allowing for a wider layout.

unlink

To disconnect a header or footer from the previous page's header or footer, allowing for independent editing.

link to previous

A feature in document editing that allows a header or footer to be the same as the one on the previous page.

multiple page view

A display mode in document editing that shows several pages at once, making it easier to see the layout and design.

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with different orientations to your document,

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you can start thinking about design issues.

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First, what do you do with your headers and footers?

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You see, when you add a landscape page,

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the header and footer go to the top and bottom,

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just like they're supposed to.

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But think about how the reader will view the page.

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With all the pages printed out and stapled,

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the header and footer on the landscape page

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appear sideways on the right and left.

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If you don't prefer that look,

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here are some things you can try.

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First, we need to unlink the header so we can change it

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without changing all the other headers.

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Let's click view multiple pages

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to change to multiple page view

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so it's easier to see what's going on.

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Now, double-click the header in the landscape page.

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Because we added the header

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before we changed the orientation of the page,

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this box says same as previous,

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which means that this header is the same

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as the header on the previous page.

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Another way you can tell is by going to

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the header and footers tool design tab

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and looking at the link to previous button.

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If it's selected like it is now,

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that means the header is linked to

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or the same as the previous page.

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If we make a change in one header,

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like delete the text, the text is deleted in all

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the headers because they're linked.

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I'll press control Z to bring the text back.

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So here's what we need to do so we can change

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the header on just this page.

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With the header selected, click link to previous

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to turn off linking.

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And the box that says same as previous goes away.

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Click next to move to the page

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after the landscape page, and turn off

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link to previous here, too.

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Now we can select the header on the landscape page,

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and press delete.

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And the other headers are unaffected.

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If your pages also have footers,

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click go to footer, and turn off linking there, too.

Mandarine AI: WHAT YOU SHOULD KNOW

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