OneDrive - Find Documents and Folders Shared with You Tutorial

In this video, you will learn how to find documents and folders that have been shared with you in Microsoft 365. The video covers the Shared tab in the OneDrive application, where you can easily access files shared with you and those you have shared with others.
You can sort the view by name, date of sharing, or the name of the person who shared the document.
Additionally, the video demonstrates how to view details and manage access to files you have shared.
This knowledge will help you efficiently navigate and organize your shared documents in Microsoft 365.

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Available in Microsoft365

Objectifs :

This video aims to guide users on how to effectively manage and navigate shared files and folders in OneDrive, highlighting key features such as sorting options and document recommendations.

Chapitres :

Introduction to Shared Files in OneDrive
When someone shares a OneDrive file or folder with you, you will receive a notification on your device. This feature ensures that you are promptly informed about new documents that are accessible to you.
Accessing the Shared Tab
The documents shared with you are displayed in the 'Shared' tab within the OneDrive application. This tab not only shows the files shared with you but also those you have shared with others, providing a comprehensive view of your collaborative documents.
Sorting Options in the Shared Tab
To enhance your document management experience, the 'Shared' tab offers sorting options. You can easily find your documents by sorting them based on: - Name (in alphabetical order) - Date of sharing - Name of the person who shared the document This functionality allows for quick access to the files you need.
Managing Shared Documents
For further management of your shared documents, click on the three dots next to a document. This action will allow you to view details and manage access to the files you have shared, ensuring you maintain control over your shared content.
Discover Tab Recommendations
In addition to managing shared files, OneDrive features a 'Discover' tab. This section displays recommendations for documents that may interest you, sourced from shared spaces, OneDrive, or SharePoint. The recommendations are based on recent activity or high modification activity, helping you stay updated with relevant documents.
Conclusion
Understanding how to navigate the 'Shared' and 'Discover' tabs in OneDrive is essential for effective document management. By utilizing the sorting options and managing access to shared files, users can enhance their collaborative experience and stay organized.

FAQ :

What happens when someone shares a OneDrive file with me?

When someone shares a OneDrive file or folder with you, you receive a notification on your device, and the shared documents will appear in the Shared tab of the OneDrive application.

How can I find shared documents in OneDrive?

You can find shared documents in the Shared tab, where you can sort the files by name, date of sharing, or the name of the person who shared the document.

What is the Discover tab in OneDrive?

The Discover tab in OneDrive displays recommended documents that may interest you, based on recent activity or high modification activity from shared spaces, OneDrive, or SharePoint.

How do I manage access to files I have shared in OneDrive?

To manage access to files you have shared, click on the three dots next to the document in the Shared tab, where you can view details and adjust sharing settings.

Can I sort shared documents in OneDrive?

Yes, you can sort shared documents in OneDrive by name in alphabetical order, by the date of sharing, or by the name of the person who shared the document.

Quelques cas d'usages :

Collaborative Project Management

In a team project, members can share files through OneDrive, allowing everyone to access the latest documents in the Shared tab. This improves collaboration and ensures that all team members are working with the most current information.

Document Review Process

When a document is shared for review, the reviewer can easily find it in the Shared tab, sort it by the date it was shared, and manage access to provide feedback. This streamlines the review process and enhances communication.

Content Curation

Using the Discover tab, users can find relevant documents that have been frequently modified or have recent activity, making it easier to curate content for presentations or reports based on the latest information.

Access Control in Shared Files

In a corporate environment, managers can share sensitive documents with specific team members and manage access through the three dots menu. This ensures that only authorized personnel can view or edit critical files.

Organizing Shared Resources

Educators can use OneDrive to share resources with students. By sorting shared documents by name or date, they can quickly locate and distribute materials, enhancing the learning experience.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.

Shared tab

A section in the OneDrive application that displays files and folders shared with the user, as well as those the user has shared with others.

Sorting

The process of arranging items in a specific order, such as alphabetically by name, by date of sharing, or by the name of the person who shared the document.

Discover tab

A feature in OneDrive that recommends documents based on recent activity or high modification activity, sourced from shared spaces, OneDrive, or SharePoint.

Access management

The process of controlling who can view or edit shared files and folders, which can be managed through options available in the OneDrive application.

00:00:18

The "Shared" tab contains the files shared with you and those you have shared with others.

00:00:25

You can sort this view to find your documents easily.

00:00:28

You can sort this view to find your documents easily. You can sort by name in alphabetical order, date of sharing

00:00:34

or by the name of the person who shared the document.

00:00:38

By clicking on the 3 dots next to a document, you can view details and manage access to files you have shared.

00:00:47

In the "Discover" tab, OneDrive displays a recommendation of documents that may interest you.

00:00:53

These documents come from shared spaces OneDrive or SharePoint and either have a recent activity or a high modification activity.

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