Word - How things are organized Tutorial

In this video, you will learn about how things are organized in Microsoft 365. The video covers the search tools in Microsoft 365 and demonstrates how to find documents, emails, notes, and more.
This will help you save time and be more efficient in your searches within the Microsoft 365 suite.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to collaborate on a document using Word 2016 or Word Online, detailing the steps for sharing, editing, and managing live collaboration settings.

Chapitres :

Introduction to Document Collaboration
Collaborating on a document allows multiple users to contribute and edit content simultaneously. This guide will walk you through the process of saving, sharing, and managing collaboration settings in Word 2016 and Word Online.
Saving and Sharing the Document
To begin collaborating, first save your document to a hard drive. Once saved, share it with individuals who have permission to edit. This can be done by sending them a link to the document.
Opening and Editing in Word
You can open and edit the document in either Word 2016 or Word Online. There is no special author mode or command required to share authorship. If you are using Word 2016 and others do not yet have access to your changes, enable automatic sharing.
Live Collaboration Features
When recipients follow the link you provide, the document will open in their version of Word or in their web browser using Word Online. If they are also using Word Online or Word 2016 with automatic sharing enabled, you will see their changes in real-time. Color-coded flags indicate where others are working within the document.
Managing Live Collaboration Settings
To modify live collaboration options, navigate to 'File' > 'Options' > 'General'. Under live collaboration options, select your preferred settings. By choosing 'Always share', others will always see your changes. If you select 'Ask me', you will be prompted to share your changes automatically when collaborating for the first time.
Important Considerations
If you select 'Never', you will not collaborate live on this or any other documents. Only your changes will be visible until you save the document online. However, you will be notified when someone else opens the document. These settings apply to Word in general, not just the document you are currently working on.
Conclusion
Understanding how to effectively collaborate in Word 2016 and Word Online enhances productivity and teamwork. By following the steps outlined in this guide, you can ensure a smooth collaborative experience, allowing for real-time editing and feedback.

FAQ :

How do I collaborate on a document in Word 2016?

To collaborate on a document in Word 2016, save the document to your hard drive, share it with others, and ensure that auto sharing is enabled. When others access the document, you can see their changes live.

What is the difference between Word 2016 and Word Online?

Word 2016 is a desktop application that requires installation, while Word Online is a web-based application that allows for document editing and collaboration directly in a web browser.

What are colored flags in Word?

Colored flags are indicators that show where other users are currently working in a document, helping you to track changes and contributions in real-time.

Can I turn off live collaboration in Word?

Yes, you can change the live collaboration options by going to File > Options > General and adjusting the settings according to your preferences.

What happens if I don't enable auto sharing?

If you do not enable auto sharing, you will not see the changes made by others in real-time, and only your changes will be visible until you save the document online.

Quelques cas d'usages :

Team Project Collaboration

In a team project, members can use Word 2016 or Word Online to collaboratively edit a project report. By enabling live collaboration, team members can see each other's changes in real-time, improving communication and efficiency.

Remote Work Coordination

For remote teams, using Word Online allows team members to work on documents from different locations. They can share documents easily and make edits that are visible to all, facilitating seamless collaboration despite geographical barriers.

Academic Group Work

Students working on a group assignment can utilize Word's collaboration features to draft and edit their paper together. The use of colored flags helps them identify who is working on which section, enhancing their teamwork.

Client Proposal Development

In a business setting, a team can collaborate on a client proposal using Word 2016. By sharing the document and enabling auto sharing, they can ensure that all team members' inputs are captured and visible, leading to a more comprehensive proposal.

Document Review Process

During the document review process, reviewers can use Word Online to provide feedback directly on the document. Live collaboration allows authors to see comments and changes in real-time, streamlining the revision process.

Glossaire :

Document Collaboration

The process of multiple users working together on a single document, allowing for real-time editing and feedback.

Word 2016

A version of Microsoft Word, part of the Microsoft Office suite, released in 2015, which includes features for document creation and editing.

Word Online

A web-based version of Microsoft Word that allows users to create, edit, and collaborate on documents online without needing to install software.

Live Collaboration

A feature that allows multiple users to edit a document simultaneously, with changes visible in real-time.

Auto Sharing

A setting in Word that allows users to automatically share their changes with others when collaborating on a document.

Colored Flags

Visual indicators in Word that show where different users are making edits in a document.

File Options

Settings within Word that allow users to customize their document editing and collaboration experience.

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So your first question might be

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why did Microsoft redesign office?

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It worked fine before.

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Well the answer is simply to

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make the programs easier to use.

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Of course you can work any way you want,

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but the commands I use most often

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are right there on the page.

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First, there's the right click menu.

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Then there's something new

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called the Mini Toolbar,

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which appears when you hold the

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mouse pointer over a selection.

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The commands I use fairly often are

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located on the ribbon. The ribbon

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commands are organized into tabs.

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And tab commands are organized into groups.

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The commands I use less often

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can be found by clicking

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one of these little arrows.

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They open up dialogue boxes.

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Look familiar.

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Many of them are identical to

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the ones you used in Word 2003.

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Finally, to get to the commands,

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I use least often go to the backstage

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and by least often I mean things

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I don't need to get to as much.

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This is where you open, save,

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share and export files. For example,

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you click print to see a print

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preview. Set up your printer.

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And print your document.

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The options I use even less

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frequently are here in options.

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This is where you set U

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general word preferences.

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Options is also where you

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come to customize the ribbon.

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If there are certain commands

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you want quicker access to.

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So that's basically how things

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are organized. Up next, we'll

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take a closer look at the ribbon.

Mandarine AI: WHAT YOU SHOULD KNOW

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