Word - How things are organized Tutorial
In this video, you will learn about how things are organized in Microsoft 365. The video covers the search tools in Microsoft 365 and demonstrates how to find documents, emails, notes, and more.
This will help you save time and be more efficient in your searches within the Microsoft 365 suite.
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Collapsible headings
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Navigation Pane Part 1 : Rearranging a document
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Copy & Paste
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Introduction to Word
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Insert icons
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Microsoft Search
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Locate your documents
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More options and custom labels
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Ink Equation
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Mail merge
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Translate Content in Word
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Custom margin - Headers and footers
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3D Models
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Format a document
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Translate your Word documents into any language
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Check Accessibility in Word
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Add headers, footers, margins, and rulers to a page
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Track changes online
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Let Word read your documents out loud
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Edit document with natural gestures
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Add custom entries to a TOC
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Print envelopes with mail merge
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Use landscape and portrait orientation
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Accessibility in Word
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Design considerations for orientation
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A first look at Word 2016
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Insert and customize a footnote
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Add multiple TOCs to a document
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Track changes in email with multiple people
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A closer look at the ribbon
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Navigation Pane Part 2 : Search Options
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Focus on priorities with the Immersive Reader
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Modify a TOC with field codes
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Advanced mail merge (Field code)
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Create and print labels
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Rewrite or summarize an existing text with Copilot
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Incorporate revisions with track changes
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Chat with co-authors while editing
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Advanced tables of contents
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Do things quickly with Tell Me
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Get going fast
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Use mail merge to create multiple labels
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Print letters with mail merge
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Pin your important files
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Custom margin - Default margin
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Add formatting to a TOC
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Start working together in a document
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Changing existing styles
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Track changes
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Work together in real time
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Customize track changes
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Styles
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Improved version history
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Working with watermarks
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Custom margin
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Creating Styles
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Write content based on an existing document with Copilot
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Generate text from an idea or an outline
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Make changes to a text with Copilot
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Introducing to Word
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Send an email with Power Apps and Outlook
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First steps with the patch function
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Define centralized visibility rules
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Dynamic color palette with named formulas
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Introduction to named formulas
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First steps with variables
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Create new entries
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Easily edit your data
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Customize data display
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Reusable components
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Structure your layout
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Master containers
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Optimize large data processing
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Galleries : a first look
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Add and manage data sources
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Controls explained and applied
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The Power Apps interface
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Why choose Power Apps?
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The DESC Method
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Use the Whiteboard Tool
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Motivators and Blockers
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The 5 Whys
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Adapt Your Feedback to the Dominant Energy Tendency
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Use the Microsoft 365 Ecosystem
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The Pomodoro Method
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Use Microsoft 365 to Foster Motivation
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Use Planner to Align My Team's Priorities
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Set SMART Goals with Microsoft 365 Tools
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Will I know what to do if I get hacked?
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Do cybercriminals only target large companies?
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Am I safe online if I’m careful?
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Does private browsing make me anonymous?
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Does my antivirus block all threats?
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Is a free antivirus good enough?
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Is signing in with Google or Facebook a bad idea ?
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Is my password secure if it contains an @ and a number?
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Is a strong password all I need to stay safe?
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Exchange and manage your conversations with Mistral AI
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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The right column type for each data set
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Format and example for optimal results
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Task Accuracy in Prompting
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Plan with Copilot
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Add Speaker Notes
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Manage advanced call notifications
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Disable all call forwarding
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Update voicemail forwarding settings
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Process text
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Objectifs :
This document aims to provide a comprehensive guide on how to collaborate on a document using Word 2016 or Word Online, detailing the steps for sharing, editing, and managing live collaboration settings.
Chapitres :
-
Introduction to Document Collaboration
Collaborating on a document allows multiple users to contribute and edit content simultaneously. This guide will walk you through the process of saving, sharing, and managing collaboration settings in Word 2016 and Word Online. -
Saving and Sharing the Document
To begin collaborating, first save your document to a hard drive. Once saved, share it with individuals who have permission to edit. This can be done by sending them a link to the document. -
Opening and Editing in Word
You can open and edit the document in either Word 2016 or Word Online. There is no special author mode or command required to share authorship. If you are using Word 2016 and others do not yet have access to your changes, enable automatic sharing. -
Live Collaboration Features
When recipients follow the link you provide, the document will open in their version of Word or in their web browser using Word Online. If they are also using Word Online or Word 2016 with automatic sharing enabled, you will see their changes in real-time. Color-coded flags indicate where others are working within the document. -
Managing Live Collaboration Settings
To modify live collaboration options, navigate to 'File' > 'Options' > 'General'. Under live collaboration options, select your preferred settings. By choosing 'Always share', others will always see your changes. If you select 'Ask me', you will be prompted to share your changes automatically when collaborating for the first time. -
Important Considerations
If you select 'Never', you will not collaborate live on this or any other documents. Only your changes will be visible until you save the document online. However, you will be notified when someone else opens the document. These settings apply to Word in general, not just the document you are currently working on. -
Conclusion
Understanding how to effectively collaborate in Word 2016 and Word Online enhances productivity and teamwork. By following the steps outlined in this guide, you can ensure a smooth collaborative experience, allowing for real-time editing and feedback.
FAQ :
How do I collaborate on a document in Word 2016?
To collaborate on a document in Word 2016, save the document to your hard drive, share it with others, and ensure that auto sharing is enabled. When others access the document, you can see their changes live.
What is the difference between Word 2016 and Word Online?
Word 2016 is a desktop application that requires installation, while Word Online is a web-based application that allows for document editing and collaboration directly in a web browser.
What are colored flags in Word?
Colored flags are indicators that show where other users are currently working in a document, helping you to track changes and contributions in real-time.
Can I turn off live collaboration in Word?
Yes, you can change the live collaboration options by going to File > Options > General and adjusting the settings according to your preferences.
What happens if I don't enable auto sharing?
If you do not enable auto sharing, you will not see the changes made by others in real-time, and only your changes will be visible until you save the document online.
Quelques cas d'usages :
Team Project Collaboration
In a team project, members can use Word 2016 or Word Online to collaboratively edit a project report. By enabling live collaboration, team members can see each other's changes in real-time, improving communication and efficiency.
Remote Work Coordination
For remote teams, using Word Online allows team members to work on documents from different locations. They can share documents easily and make edits that are visible to all, facilitating seamless collaboration despite geographical barriers.
Academic Group Work
Students working on a group assignment can utilize Word's collaboration features to draft and edit their paper together. The use of colored flags helps them identify who is working on which section, enhancing their teamwork.
Client Proposal Development
In a business setting, a team can collaborate on a client proposal using Word 2016. By sharing the document and enabling auto sharing, they can ensure that all team members' inputs are captured and visible, leading to a more comprehensive proposal.
Document Review Process
During the document review process, reviewers can use Word Online to provide feedback directly on the document. Live collaboration allows authors to see comments and changes in real-time, streamlining the revision process.
Glossaire :
Document Collaboration
The process of multiple users working together on a single document, allowing for real-time editing and feedback.
Word 2016
A version of Microsoft Word, part of the Microsoft Office suite, released in 2015, which includes features for document creation and editing.
Word Online
A web-based version of Microsoft Word that allows users to create, edit, and collaborate on documents online without needing to install software.
Live Collaboration
A feature that allows multiple users to edit a document simultaneously, with changes visible in real-time.
Auto Sharing
A setting in Word that allows users to automatically share their changes with others when collaborating on a document.
Colored Flags
Visual indicators in Word that show where different users are making edits in a document.
File Options
Settings within Word that allow users to customize their document editing and collaboration experience.
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