Excel - How to create a table Tutorial

In this video, you will learn how to create a table in Microsoft Excel.
The video demonstrates using the "Format as Table" function to quickly convert a range of cells into a table with its own style.
By selecting a style from the dropdown list and checking the "My table has headers" box, you can easily format your table.
The video also shows how to name your table and change its design using the Table Tools contextual tab.
Additionally, you can change the visual style of your table by selecting different color styles from the Table Styles group.
This feature is especially useful when dealing with tables that have many columns.
Overall, this tutorial will help you create and format tables efficiently in Excel.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to format a table in Excel using the 'Format as Table' feature. It will cover the steps to create a table, customize its design, and utilize its functionalities effectively.

Chapitres :

Introduction to Formatting Tables in Excel
Formatting tables in Excel enhances data organization and readability. The 'Format as Table' feature allows users to quickly convert a range of cells into a structured table with a specific style, making data management more efficient.
Steps to Format a Table
To format a table in Excel, follow these steps: 1. Click on any cell within the range of data you want to format. 2. Navigate to the 'Home' tab on the ribbon. 3. Click on the 'Format as Table' option. 4. From the dropdown list, select your preferred table style. 5. In the dialog box that appears, ensure the range of cells is correctly selected. 6. Check the 'My table has headers' box if your data includes headers, then press 'OK'. If the box is not checked, Excel will automatically add column headers.
Understanding the Contextual Menu
Once the table is formatted, clicking anywhere within it will display the 'Table Tools' contextual menu tab. This tab provides options to modify the table's design. If you click outside the table, this tab will disappear, but it will reappear when you click back inside the table.
Naming Your Table
To facilitate easier reference, especially when using features like PivotTables, you can name your table. Click on the 'Table Name' field in the upper left menu tab, enter a name without spaces, and press 'Enter'.
Customizing Table Styles
The 'Design' tab, located on the upper right, contains the 'Table Styles' group, which offers various color styles. To change the visual style of your table: - Click on the dropdown list and select your desired style. - By default, the 'Banded Rows' option is checked, which formats even rows differently from odd ones. You can uncheck this box and check 'Banded Columns' for better readability in tables with many columns. - In this example, since there are not many columns, 'Banded Rows' is preferred.
Highlighting Specific Columns
Excel allows you to highlight and bold the first and last columns of your table. To do this, check the boxes for 'First Column' and 'Last Column' in the design options. This feature enhances the visibility of key data points within your table.
Conclusion
Using the 'Format as Table' feature in Excel not only organizes data but also improves its presentation. By following the outlined steps, users can create visually appealing and functional tables that enhance data analysis and reporting.

FAQ :

What is the purpose of using 'Format as Table' in Excel?

The 'Format as Table' feature in Excel allows users to quickly convert a range of cells into a visually appealing table, making data easier to read and manage.

How do I create a table in Excel?

To create a table in Excel, select any cell in your data range, go to the Home tab, click on 'Format as Table', choose a style, ensure the range is correct, check the 'My table has headers' box, and click OK.

What happens if I don't check the 'My table has headers' box?

If you do not check the 'My table has headers' box, Excel will automatically add generic column headers to your table.

Can I change the style of my Excel table after creating it?

Yes, you can change the style of your Excel table by clicking on the table and using the options available in the Table Tools contextual tab.

What are banded rows and how do they help?

Banded rows are a formatting option that alternates the background color of even and odd rows, which helps improve the readability of the data in a table.

Quelques cas d'usages :

Data Analysis with Pivot Tables

Using the 'Format as Table' feature to prepare data for analysis, making it easier to create pivot tables for summarizing large datasets.

Creating Reports

Formatting data as a table allows for clearer presentation in reports, enhancing the visual appeal and readability of the information.

Budget Tracking

Using banded rows and columns in a budget tracking table to easily differentiate between various expense categories and periods.

Sales Data Management

Applying table styles to sales data in Excel to quickly identify trends and patterns, improving decision-making processes.

Project Management

Utilizing formatted tables to manage project timelines and tasks, allowing for better organization and tracking of project progress.

Glossaire :

Format as Table

A feature in Excel that allows users to quickly convert a range of cells into a formatted table with a specific style.

Contextual Menu

A menu that appears when you click on a specific object, providing options relevant to that object, such as table tools in Excel.

Pivot Table

A data processing tool in Excel that allows users to summarize and analyze data from a larger dataset.

Banded Rows

A formatting option in Excel tables where even and odd rows are displayed in different colors to enhance readability.

Banded Columns

A formatting option in Excel tables where even and odd columns are displayed in different colors to improve visual clarity.

Table Styles Group

A section in the Excel design tab that offers various color styles for formatting tables.

Column Headers

The labels at the top of each column in a table that describe the data contained in that column.

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also known as structured reference

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table to quickly converge a range of

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cells to a table with its own style.

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To do this, I click on any cell in the table.

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Under the home tab I click

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on the format as table tab.

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Under the dropdown list, I select a style.

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Under the dialog box.

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I checked to see the range of

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cells is properly selected.

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I then check the my table

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has headers box and press OK.

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If I do not check that box Excel

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will automatically add column

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headers with two clicks.

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My table is Formatted. Voilà !

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When I click anywhere in the table,

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the contextual menu tab table tools appears.

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When I click outside the table area.

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This tab disappears.

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When I click again anywhere in the table.

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This contextual tab reappears. This tab

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allows me to change the design of my

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Excel table on the upper left menu tab.

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Field table name.

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I give my table a name without

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leaving any space.

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This makes it easier to refer

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to a table for instance,

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when I plan to use pivot tables.

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I then press enter.

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Using format as table has

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another practical function.

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The Excel column letters are automatically

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replaced with your own column headers

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as you Scroll down the table.

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On the upper right an under the design tab.

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You have the table styles group

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that offers different color styles.

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Quickly change the visual style of your

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table by clicking on the drop down.

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List then select the one you like.

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By default the banded rose boxes

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checked even rows are formatted

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differently from add ones.

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I uncheck that box and check

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the banded columns instead.

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This is a very useful feature when

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a table contains endless columns,

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disbanding can make tables easier to read.

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In this example, however,

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I do not have many columns.

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I therefore chose banded rows instead.

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I can also highlight an bold the

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1st and last column by checking the

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first column and last column boxes.

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