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PowerPoint - Simpler sharing Tutorial

In this video, you will learn about simpler sharing in Microsoft 365. The video covers the process of sharing files and documents in Microsoft 365, demonstrating how to easily share and collaborate on files with others.
This will help you streamline your workflow and improve productivity when working with Microsoft 365.

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3663 views

Available in Microsoft365

Objectifs :

This video aims to guide users on how to collaborate on documents using OneDrive or SharePoint Online, detailing the steps to save, share, and manage permissions effectively.

Chapitres :

Introduction to Document Collaboration
In today's digital workspace, collaborating on documents is essential for teamwork. This video provides a step-by-step guide on how to use OneDrive and SharePoint Online for effective document sharing and editing.
Saving Documents to OneDrive or SharePoint Online
To begin collaborating, you must first save your document to OneDrive or SharePoint Online. Follow these steps: - Open your document in PowerPoint. - Click on 'Share'. - Select 'Save to Cloud'. - Choose either OneDrive or SharePoint Online. You only need to perform this action once for each document. The next time you open it, it will automatically save back to the same location.
Adding Your OneDrive
If you have never saved a document online before, you will need to add your OneDrive. To do this: - Click on 'Add a place'. - Select and add your OneDrive account.
Inviting Collaborators
Once your document is saved online, you can invite others to collaborate. In the Share pane, you can: - Type the email addresses of the people you want to invite. - Set their permissions to 'Can edit'. - Optionally, add a message to your invitation. Alternatively, you can invite them yourself by clicking 'Get a link' and pasting that link into an email or instant message. Note that the 'Get a sharing link' option may not be available if you are using SharePoint Online.
Next Steps
The next video will explain how to start working together in a document, providing further insights into collaborative features and best practices.

FAQ :

How do I save a document to OneDrive or SharePoint Online?

To save a document to OneDrive or SharePoint Online, open the document in your application, click on 'File', then 'Save As', and select either OneDrive or SharePoint Online as the location to save your document.

What should I do if I have never saved a document online before?

If you have never saved a document online before, you need to click on 'Add a place' in the save options and then add your OneDrive account to enable saving documents online.

How can I invite others to edit my document?

You can invite others to edit your document by clicking on the 'Share' button, entering their email addresses, setting their permissions to 'Can edit', and optionally adding a message. Alternatively, you can click 'Get a link' and share that link via email or instant message.

What happens if I use SharePoint Online?

If you are using SharePoint Online, the option to get a sharing link may not be available. Instead, you will need to invite people directly by entering their email addresses in the Share pane.

Quelques cas d'usages :

Collaborative Document Editing

Teams can use OneDrive or SharePoint Online to collaboratively edit documents in real-time. For instance, a marketing team can work together on a presentation by saving it to SharePoint Online, inviting team members to edit, and making changes simultaneously, improving efficiency and teamwork.

Project Management

Project managers can utilize SharePoint Online to share project plans and updates with stakeholders. By saving documents in a shared location, they can ensure that all team members have access to the latest information and can contribute to the project documentation.

Remote Work Collaboration

In a remote work environment, employees can save their documents to OneDrive, allowing them to share and collaborate with colleagues regardless of their location. This ensures that everyone is on the same page and can access the necessary files from anywhere.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device with internet connectivity.

SharePoint Online

A web-based collaboration platform from Microsoft that integrates with Microsoft Office, allowing users to create, manage, and share documents and information within an organization.

Share pane

A feature in Microsoft applications that allows users to share documents with others by inviting them to collaborate or by generating a sharing link.

Permissions

Settings that determine what actions users can perform on a shared document, such as viewing, editing, or commenting.

Cloud storage

A model of computer data storage in which the digital data is stored in logical pools, said to be on 'the cloud', and is accessible via the internet.

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using sharing to edit a document at the same time,

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first you save the document to OneDrive or SharePoint Online

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so others can work in it.

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Next, you invite people to edit it with you.

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Click on Share, Save to cloud,

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select the OneDrive or SharePoint Online location and folder you want, then click Save.

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You only have to do this once for each document.

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The next time you open it, it'll save back to the same location automatically.

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Please note if you've never saved a document online before,

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click Add a place and then add your OneDrive

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or SharePoint service by signing in.

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Secondly, in the Share pane, do either of these:

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to have PowerPoint send people a link to your document,

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type their email addresses in the Invite People box,

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set their permissions to Can edit

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and add a message if you want to and then click Share.

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To invite them yourself, click Get a sharing link at the bottom of the Share pane

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and paste that link into an email or an instant message.

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Get a sharing link won't be available if you're using SharePoint Online

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and your site admin has disabled that option.

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The next video explains how to start working together in a document.

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