Excel - Top tips for working in Excel Online Tutorial

In this video, you will learn top tips for working in Excel Online.
The video covers three ways to make your worksheet easier to read with formatting:
changing the appearance of text or numbers, aligning text, and formatting numbers.
These tips will help you improve clarity and readability in your Excel Online worksheets.

3:35
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Available in Microsoft365

Objectifs :

This video aims to teach users how to enhance the readability of their Excel web app worksheets through effective formatting techniques. By the end of this tutorial, users will be able to apply various formatting options to improve the presentation of data, making it easier to read and understand.

Chapitres :

Introduction to Formatting in Excel Web App
When working with a crowded worksheet in the Excel web app, changing the formatting of numbers and text can significantly enhance the visibility of important information. This tutorial will explore three effective methods to improve the readability of your worksheet.
1. Enhancing Text and Number Appearance
One of the first steps in formatting is to change how the text or numbers in a cell appear. Column or row titles are ideal candidates for this. To modify the font options, navigate to the Home tab. For instance, you can make the column titles bold, change the font style, and adjust the font size. Additionally, applying different background and text colors can make your column titles stand out. For example, selecting a blue fill color and a white font color can create a striking contrast.
2. Aligning Text for Consistency
Another important aspect of formatting is text alignment. In a well-organized worksheet, it is crucial that all cells are aligned consistently. If you notice that some cells are aligned to the left while others are not, you can select all the columns in your spreadsheet and click 'Align Text Left' to ensure uniformity. Furthermore, if a column title is too long and gets cut off, you can select the cell and click 'Wrap Text' to make the entire title visible.
3. Standardizing Number Formats
The final method to enhance clarity is by standardizing the appearance of numbers. If you have a column with dates in different formats, you can select the entire column and use the 'Number Format' option on the Home tab to choose a consistent format. For example, selecting 'Long Date' will display the full date including the weekday. Similarly, for currency values, you can select the sales amount column, click 'Number Format,' and choose 'Currency' to ensure all amounts are displayed uniformly.
Conclusion and Automatic Saving
After making these formatting changes, you do not need to worry about manually saving your updates, as the Excel web app automatically saves your changes. With your worksheet now looking organized and clear, you are ready to proceed with analyzing your data.

FAQ :

How can I change the font size in Excel web app?

To change the font size in Excel web app, select the cells you want to modify, go to the Home tab, and use the font size dropdown to choose your desired size.

What is the purpose of using Fill color in a spreadsheet?

Fill color is used to change the background color of cells, which can help highlight important data and improve the overall readability of the spreadsheet.

How do I align text in Excel web app?

To align text in Excel web app, select the cells you want to align, then go to the Home tab and choose the desired alignment option (left, center, or right) from the alignment section.

What does the Wrap text feature do?

The Wrap text feature allows long text in a cell to be displayed on multiple lines, ensuring that all content is visible without expanding the cell width.

How can I format dates in Excel web app?

To format dates in Excel web app, select the column with the dates, go to the Home tab, click on Number format, and choose the desired date format, such as Long date.

Does Excel web app automatically save my changes?

Yes, Excel web app automatically saves your changes, so you don't need to manually save your work.

Quelques cas d'usages :

Creating Financial Reports

When preparing financial reports, using formatting options like Fill color and Font color can help highlight key figures, making it easier for stakeholders to analyze the data at a glance.

Project Management Tracking

In project management, aligning text and using Wrap text can improve the clarity of task descriptions, ensuring that all team members understand their responsibilities without confusion.

Sales Data Analysis

When analyzing sales data, applying consistent Number formats for currency and dates can enhance the presentation of the data, making it easier to identify trends and make informed decisions.

Academic Research Data Organization

Researchers can use Excel web app to organize data collected from studies. By formatting column titles and aligning text, they can create a clear and professional-looking dataset for presentations or publications.

Inventory Management

In inventory management, using formatting techniques to differentiate between product categories can help staff quickly locate items and understand stock levels, improving operational efficiency.

Glossaire :

Excel web app

A cloud-based version of Microsoft Excel that allows users to create, edit, and share spreadsheets online.

Formatting

The process of changing the appearance of text and numbers in a spreadsheet to enhance readability and presentation.

Column titles

The headings at the top of each column in a spreadsheet that describe the data contained in that column.

Font options

Settings that allow users to change the style, size, and color of text in a spreadsheet.

Fill color

The background color applied to a cell or range of cells in a spreadsheet.

Font color

The color of the text displayed in a cell or range of cells.

Text alignment

The positioning of text within a cell, which can be aligned to the left, center, or right.

Wrap text

A feature that allows text in a cell to be displayed on multiple lines, making it easier to read.

Number format

Settings that determine how numbers, dates, and currencies are displayed in a spreadsheet.

Long date

A date format that includes the full name of the day of the week, the month, the day, and the year.

Currency

A number format that displays values as monetary amounts, often including a currency symbol.

00:00:05

changing the formatting of numbers and text

00:00:08

can help make information stand out.

00:00:12

Let's look at three ways to make this worksheet easier to read with formatting.

00:00:18

One way is to change how the text or numbers in a cell look

00:00:21

by changing font style, size or color.

00:00:28

Column or row titles are a great place for this.

00:00:33

Select the cells you want to change

00:00:38

and use the font options on the Home tab.

00:00:44

Here I'll make the column titles bold and change the font

00:00:54

and then the font size.

00:00:59

My column titles will pop out even more

00:01:01

with different background and text colors.

00:01:06

I click Fill color and choose this blue color.

00:01:18

Then I click Font color and choose this white color.

00:01:28

Another way to format information in Excel web app is with text alignment.

00:01:35

In my worksheet, I notice that some of the cells

00:01:38

are aligned to the right

00:01:42

and others to the left.

00:01:46

My worksheet will look better and read more clearly

00:01:49

if all my cells are aligned the same way.

00:01:54

I select all the columns in my spreadsheet

00:01:59

and click Align text left.

00:02:04

The text in one of my column titles is a little long,

00:02:08

some of the text is cut off.

00:02:12

To make the text easier to read, I select the cell

00:02:17

and click Wrap text.

00:02:20

The text wraps so the entire column title is now visible.

00:02:27

A third way to help add clarity and readability to your worksheet

00:02:31

is by formatting the way the numbers appear.

00:02:36

This column has dates that use different formats.

00:02:41

I want them all to look the same so I select the column

00:02:46

and on the Home tab I click number format.

00:02:51

I'd like my dates to include the weekday, so I click Long date.

00:03:00

I can also change the way currency is shown.

00:03:04

I select the sales amount column, click Number format

00:03:09

and click Currency.

00:03:12

I'm done making changes to my worksheet,

00:03:15

but I don't need to manually save my updates.

00:03:18

That's because Excel web app automatically saved my changes for me.

00:03:24

Now that my worksheet looks the way I want it, it's time to crunch the numbers.

00:03:29

In the next video, I will show how to add numbers in Excel web app.

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