Office Online - Access to your recent documents Tutorial

In this video, you will learn about accessing your recent documents in Microsoft 365. The video covers how to access your recent documents through the app launcher and the dedicated area in the portal.
It also demonstrates how to open and edit your documents online, create new documents, and manage your documents from the home page.
This tutorial will help you efficiently access and manage your recent documents in Microsoft 365.

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Available in Microsoft365

Objectifs :

This video aims to guide users on how to access and manage their documents through the Office 365 portal, utilizing the app launcher and understanding the features available for document creation and retrieval.

Chapitres :

Accessing Office Apps and Recent Documents
In this section, we explore how to access all your Office applications from the portal using the app launcher. The portal provides a convenient way to view your recent documents. When you click on the app launcher, you will find a dedicated area for your documents, showcasing the last files you created or edited. This feature allows for quick access to your most recent work.
Opening and Editing Documents
By clicking on any of the recent documents listed, you can open them online for immediate editing. This functionality ensures that you can continue your work seamlessly, regardless of your location.
Creating New Documents
The 'New' button is a powerful feature that enables you to create various types of documents, including: - Word files - Excel workbooks - PowerPoint presentations - Sway pages Upon selecting one of these options, you will be directed to the corresponding online application, allowing you to start creating your document right away.
Document Storage in OneDrive
All new Word, Excel, and PowerPoint documents are automatically created in the root of your OneDrive storage. This integration ensures that your documents are stored securely and are easily accessible from any device.
Accessing Other Documents
The 'Other Documents' button takes you directly to the recent documents tab on your Office 365 Home page. Here, you can select the file of your choice to open it. Additionally, you can access various options by clicking on the different icons next to each document's name, providing you with more functionalities.
Further Learning
To enhance your understanding of document management, be sure to check out another video that focuses on how to manage your documents from the home page. This will provide you with additional insights and tips for effective document handling.

FAQ :

How do I access my documents in Office 365?

You can access your documents by using the app launcher in the Office 365 portal, where you will find a section dedicated to your recent documents.

What types of documents can I create in Office 365?

In Office 365, you can create various types of documents including Word files, Excel workbooks, PowerPoint presentations, and Sway pages.

Where are my new documents saved?

New Word, Excel, and PowerPoint documents are created at the root of your OneDrive storage.

How can I open a recent document?

To open a recent document, click on the app launcher in the Office 365 portal and select the document from the recent documents section.

What is the 'Other Documents' button?

The 'Other Documents' button takes you directly to the recent documents tab on your Office 365 Home page, where you can select and open files.

Quelques cas d'usages :

Remote Work Document Management

Employees can use the Office 365 portal to access and edit documents from anywhere, enhancing productivity while working remotely. By utilizing the app launcher, they can quickly find and open recent documents, ensuring they have the latest information at their fingertips.

Collaborative Project Development

Teams can create and share documents in real-time using Office 365 applications. For instance, a team can collaboratively work on a PowerPoint presentation by accessing it through the app launcher, allowing for seamless updates and contributions from all members.

Efficient Document Creation

Users can quickly create new documents directly from the Office 365 portal, saving time and streamlining their workflow. For example, a user can click the 'New' button to start a new Excel workbook for data analysis, which is automatically saved in their OneDrive.

Accessing Historical Data

Professionals can easily retrieve and review past documents by navigating to the recent documents section in the Office 365 portal. This is particularly useful for referencing previous reports or presentations during meetings.

Training and Onboarding

New employees can be trained on how to use Office 365 effectively by demonstrating how to access and manage documents through the portal. This includes showing them how to create new documents and access recent files, which can enhance their onboarding experience.

Glossaire :

App Launcher

A feature in Office 365 that allows users to access various applications and services from a single interface.

Portal

An online platform that provides access to various applications, documents, and services, typically used in a business or educational context.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.

Office 365

A subscription service offered by Microsoft that includes access to Office applications and other productivity services.

Document Types

Different formats of files that can be created and edited, such as Word documents, Excel workbooks, PowerPoint presentations, and Sway pages.

Recent Documents

Files that a user has recently created or edited, which are easily accessible from the portal.

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Earlier you saw how to

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access all your office apps,

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no matter where you are on the

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portal through the app launcher.

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The portal also allows you to

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access your recent documents.

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Indeed, when you click on the app launcher.

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There's an area dedicated to your documents.

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The last documents you created

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or edited appear right here.

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By clicking on one of them it opens

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online where you can also edit it.

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The new button lets you create any

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type of document such as a word file,

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an Excel workbook, a PowerPoint presentation,

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or a sway page.

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When you click on one of these options,

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you arrive directly in the dedicated

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online application and can start

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creating your document.

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New word, Excel and PowerPoint documents are

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created at the root of your OneDrive storage.

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The other documents button.

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Takes you straight to the recent documents

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tab on your Office 365 Home page.

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You can then click on the file of

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your choice to open it or access

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other options by clicking on the

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different icons next to its name.

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Find out in another video how to manage

00:01:09

your documents from the home page.

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