Word - Add multiple TOCs to a document Tutorial
In this video, you will learn how to add multiple tables of contents (TOCs) to a document using Microsoft 365. The video covers the process of adding TC fields to each subsection heading, marking the subsection headings with identifiers, and creating the TOCs.
This will help you customize an automatic table of contents to show specific text and improve your document's navigation.
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Objectifs :
This document aims to guide readers on how to create multiple tables of contents in a complex document using field codes in Microsoft Word. It will cover the steps to mark subsection headings, add TC fields, and customize the table of contents for better navigation.
Chapitres :
-
Introduction to Multiple Tables of Contents
In large and complex documents, providing multiple tables of contents can significantly enhance reader navigation. This guide will demonstrate how to utilize field codes in Microsoft Word to achieve this. -
Setting Up Subsection Headings
To begin, we will add TC fields to each subsection heading. Follow these steps: 1. Click in front of the first subsection heading in the first section. 2. Navigate to the Insert tab, click on Quick Parts, and select Field. 3. Scroll down and click on TC. 4. Type the name of the subsection and check 'TC entry in doc with multiple tables'. 5. Check 'Outline level' and type '1' to format the entry with the TOC one style. 6. Click OK. -
Understanding the Field Code
Next, we will reveal the field code: 1. Go to the Home tab and show paragraph marks to see the field code. 2. You will notice the 'f' switch, which allows for multiple tables of contents by assigning a type identifier to the entry. 3. Click after the 'f' and type a space followed by 'x' as the identifier. -
Marking Additional Subsection Headings
To mark the other subsection headings: - Select the field code and copy it. - Delete the text inside the quotation marks and type the new subsection name. - After completing one section, move to the next, changing the text and identifier accordingly (e.g., 'y' for the second section). Repeat this for all subsections, ensuring they are labeled 'x', 'y', or 'z' based on their respective sections. -
Adding the Table of Contents
Once all subsections are labeled, we can add the table of contents: 1. Click the line below the first section heading. 2. Go to the References tab, click on Table of Contents, and select Custom Table of Contents. 3. Click Options, uncheck 'Styles' and 'Outline levels', and check 'Table entry fields'. 4. Click OK twice to add the TOC field code. -
Updating the Table of Contents
If no entries are found in the table of contents, follow these steps: 1. Press Alt and F9 to show the field code. 2. Ensure the 'f' switch has a type identifier. If not, Word defaults to type 'C'. 3. Right-click the code and update the field. 4. Press Alt and F9 again to view the updated table of contents, which should now display only the headings with type 'x' entries. -
Finalizing the Document
To finalize, copy the TOC field code to the other sections, changing the 'f' switch to 'y' and 'z' as needed. Additionally, add a high-level table of contents at the beginning of the document: 1. Click Table of Contents and select Custom Table of Contents. 2. Choose only one level and click OK. This will display only Heading 1 style text. -
Conclusion
By following these steps, you can effectively customize an automatic table of contents in Microsoft Word to display the desired text, enhancing the document's navigability and usability.
FAQ :
How do I create multiple tables of contents in a Word document?
To create multiple tables of contents, use TC field codes to mark each subsection heading with a unique identifier. Then, insert a table of contents for each section, ensuring the correct identifiers are set in the field codes.
What is the purpose of the TC field code?
The TC field code is used to mark specific text in a document for inclusion in a table of contents, allowing for customized navigation within large documents.
How can I update my table of contents in Word?
To update your table of contents, right-click on the TOC field code and select 'Update Field.' You can also press Alt + F9 to toggle the display of field codes.
What does the 'f' switch do in a TC field code?
The 'f' switch in a TC field code enables the use of multiple tables of contents by allowing you to assign a type identifier to the entry.
Can I customize the appearance of my table of contents?
Yes, you can customize the appearance of your table of contents by selecting different styles and levels when inserting it, as well as modifying the TC field codes.
Quelques cas d'usages :
Creating a Comprehensive Report
In a large report with multiple sections, using TC field codes allows the author to create separate tables of contents for each major section, improving navigation for readers.
Organizing a Research Paper
Researchers can utilize multiple tables of contents to categorize different sections of their paper, making it easier for reviewers to find relevant information quickly.
Developing Training Manuals
In training manuals with various topics, adding TC field codes for each section enables the creation of tailored tables of contents, enhancing the user experience for trainees.
Managing Legal Documents
Legal professionals can apply TC field codes to complex legal documents to create multiple tables of contents, ensuring that different sections are easily accessible for quick reference.
Enhancing User Guides
Technical writers can implement multiple tables of contents in user guides, allowing users to navigate directly to specific features or sections, thus improving usability.
Glossaire :
Table of Contents (TOC)
A list of the sections and subsections in a document, typically organized hierarchically, that helps readers navigate the content.
Field Codes
Special codes in word processing software that allow for dynamic content generation, such as tables of contents, by marking specific text.
TC Field
A specific type of field code used in Microsoft Word to mark text for inclusion in a table of contents.
Outline View
A view in word processing software that displays the document structure, showing headings and subheadings in a hierarchical format.
Switch
An option within a field code that modifies its behavior, such as enabling multiple tables of contents.
Identifier
A unique character or string used in field codes to differentiate between different types of entries in a table of contents.
Heading Styles
Predefined formatting options in word processing software that apply specific styles to headings and subheadings, affecting their appearance and inclusion in tables of contents.
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