Word - Copy & Paste Tutorial
In this video, you will learn about how to search and find what you need using Microsoft 365. The video covers the usage of OneDrive, Yammer, and Delve in the Office 365 subscription to help you access and organize your documents, collaborate with colleagues, and discover relevant information.
This will help you improve your productivity and stay updated with the latest updates and publications.
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Objectifs :
Understand the basic Copy, Cut, and Paste commands in Office 2016 applications, their functionalities, and how to effectively use the Office Clipboard for managing content across documents and applications.
Chapitres :
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Introduction to Copy, Cut, and Paste Commands
The Copy, Cut, and Paste commands are fundamental operations in Office automation. They are essential, especially when dealing with large volumes of content. These commands, along with the Office Clipboard, facilitate the movement of text, graphics, and more within a file or between different applications. -
Using the Copy Command
To copy an item, select it and choose 'Copy' from the clipboard group on the Home tab, or right-click and select 'Copy'. Alternatively, you can use the keyboard shortcut Control + C. This action duplicates the selected content, allowing you to paste it elsewhere. -
Using the Cut Command
To move content from one location to another, use the Cut command instead of Copy. This can be done by selecting the content and choosing 'Cut' from the clipboard group or by right-clicking and selecting 'Cut'. The keyboard shortcut for this action is Control + X. -
Pasting Content
After copying or cutting your text, you can paste it in the desired location. When pasting from one document to another, you may want the text to either retain the original formatting or adopt the formatting of the destination document. Microsoft Office applications provide several formatting options when pasting items. -
Formatting Options for Pasting
To access the formatting options, click the arrow under the Paste icon in the clipboard group on the Home tab, or right-click to find the same options in the Paste Options section. Hovering over an option will show a preview of the result. The default paste option can be changed after pasting by clicking on the Paste Options button that appears. -
Understanding the Office Clipboard
The Office Clipboard stores text and graphics that you copy or cut, allowing you to paste items from one Office file to another. Office 2016 applications share a common clipboard that can hold up to 24 different entries, making it convenient to move text and images between applications. -
Accessing the Clipboard Pane
To view the Clipboard pane, click the dialog box launcher in the clipboard group on the Home tab. The Clipboard pane displays all cut and copied items, allowing you to click on an item to insert it into your document. You can paste items multiple times without removing them from the clipboard. -
Managing Clipboard Items
You can delete items from the clipboard by right-clicking on them and selecting delete. Additionally, you can use the 'Paste All' option to paste all clipboard items into a selected area of your document or 'Clear All' to remove all clipboard elements. To close the clipboard pane, click the cross in the upper right corner. -
Conclusion
The Paste Options and Clipboard features in Office applications significantly enhance productivity when working on large documents. They save time by allowing users to choose the most suitable options for their needs.
FAQ :
What are the basic operations in Office automation?
The basic operations in Office automation include Copy, Cut, and Paste commands, which are essential for managing and manipulating text and graphics within documents.
How do I copy and paste in Microsoft Office?
To copy, select the item and choose 'Copy' from the Home tab or use Control + C. To paste, place the cursor where you want the item and use Control + V. You can also use the Paste Options for formatting.
What is the Office Clipboard and how does it work?
The Office Clipboard is a feature that stores up to 24 items that you have copied or cut. You can access it by opening the Clipboard pane, allowing you to paste items into your document as needed.
Can I paste multiple items from the clipboard?
Yes, you can paste multiple items from the Office Clipboard. You can select individual items to paste or use the 'Paste All' option to insert all clipboard items into your document.
What should I do if I want to change the formatting of pasted text?
After pasting, you can click on the Paste Options button that appears to choose different formatting options for how the pasted text will appear in your document.
Quelques cas d'usages :
Creating Reports
When compiling reports, users can copy and paste data from various sources into a single document. This streamlines the process of gathering information and ensures consistency in formatting.
Designing Presentations
In presentation design, users can cut and paste images and text from different applications to create visually appealing slides. The Office Clipboard allows for easy transfer of content between documents.
Collaborative Editing
During collaborative projects, team members can copy and paste sections of text from their documents into a shared document. This facilitates efficient collaboration and reduces redundancy.
Data Analysis
Analysts can copy data from spreadsheets and paste it into reports or presentations. The ability to format pasted data ensures that it aligns with the overall document style.
Content Management
Content managers can use the clipboard to move large volumes of text and graphics between documents, making it easier to manage and organize content across multiple files.
Glossaire :
Copy
A command that duplicates selected text or graphics, allowing the original to remain unchanged. It can be executed via the Home tab or by using the keyboard shortcut Control + C.
Cut
A command that removes selected text or graphics from its original location and places it on the clipboard for pasting elsewhere. It can be executed via the Home tab or by using the keyboard shortcut Control + X.
Paste
A command that inserts copied or cut text or graphics from the clipboard into a new location. The default paste command can be executed using the keyboard shortcut Control + V.
Office Clipboard
A feature in Microsoft Office applications that temporarily stores up to 24 items (text and graphics) that have been copied or cut, allowing users to paste them into documents.
Paste Options
A set of formatting choices available after pasting content, allowing users to select how the pasted item will appear in the document.
Clipboard Pane
A feature that displays all items currently stored in the Office Clipboard, allowing users to select and paste items as needed.
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