Lists - Create a task tracking board in Microsoft Lists Tutorial

Ready to elevate your task management? Dive into our video, "create a task tracking board in microsoft lists"! Learn how to structure a business register with Microsoft Lists, utilizing columns for statuses, priorities, and deadlines. Discover how to automate tasks, visualize progress, and enhance organization like never before. Unlock your productivity potential today!

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Available in Microsoft365

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the source of truth where data is homogeneous,

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measurable,

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and shareable.

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A business register is a structured list

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describing requests and commitments with clear fields.

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Microsoft List provides native column types such as text,

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choice,

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dates and times,

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people,

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numbers,

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lookups,

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calculations,

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and accepts attachments to centralize the context.

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This standardization allows filtering,

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grouping,

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and exporting to a spreadsheet for more in-depth analysis.

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Identify the essential elements for management,

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actionable titles,

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priorities,

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deadlines,

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statuses,

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responsible parties,

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and depending on the process,

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milestones and clients.

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Create these columns by selecting the appropriate type

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choices for statuses,

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person for assignment,

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dates and times for deadlines

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when requests come from forms,

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map the responses to the same columns

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to natively feed the list without re-entry.

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This coherent foundation is ready for automation and reporting.

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The list view is suitable for quick

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entry and filtering by displaying essential columns.

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The calendar view reveals gaps,

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conflicts,

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and milestones as soon as a date column structures the tracking.

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The command board view is activated when a

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single value choice column defines the status,

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allowing visualization of the flow and moving items between stages.

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These three views complement each other and are obtained without development.

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Favor structured columns over free fields to

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benefit from usable filters and indicators.

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Conditional formatting applies colors,

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data bars,

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or alert icons based on values.

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Advanced configurations use JSON formatting for

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specific needs without altering the data.

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Native rules trigger automatic notifications when items

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are created or critical fields change.

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The register feeds execution through automated flows

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that create tasks as soon as a record meets defined criteria,

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then publish a conversational summary.

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To conclude,

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three fundamental rules.

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Every item requiring tracking is integrated into the register.

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Each column has a specific use,

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and updates are made in the register rather than in parallel documents.

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This rigor makes possible the orchestration rituals,

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status readability,

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and automation of reminders discussed later.

Mandarine AI: WHAT YOU SHOULD KNOW

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