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PowerPoint - Create slide content and save the template Tutorial

In this video, you will learn how to create slide content and save it as a template in Microsoft PowerPoint.
The video covers the process of creating slides with placeholders for text and images, formatting lists using SmartArt graphics, adding section headers, and formatting pictures with styles and effects.
Saving the file as a template allows for easy reuse and customization.
This tutorial will help you create professional and time-saving PowerPoint templates.

4:50
4519 views

Available in Microsoft365

Objectifs :

This video aims to guide viewers through the process of creating a PowerPoint template, detailing the steps involved in designing slides, formatting elements, and saving the template for future use.

Chapitres :

Introduction to Template Creation
Creating a PowerPoint template involves setting up design elements and slides that can be reused for future presentations. This video outlines the essential steps to ensure a consistent and professional look throughout your slides.
Setting Up the Title Slide
The title slide is crucial as it introduces the presentation. The text remains constant, but the year changes. Placeholder text is used to facilitate easy updates.
Formatting the Mission Statement Slide
For the mission statement slide, the title remains unchanged while the bullet points are dynamic. Placeholders are typed in for the bullet points, which can be formatted by selecting the list and converting it to a SmartArt graphic. This allows for a visually appealing representation of the information.
Inserting Images and Customizing SmartArt
To enhance the visual appeal, images can be inserted for each bullet point. After selecting the SmartArt, the 'Design' tab in SmartArt tools allows for color adjustments to tone down the colors, making the slide more cohesive.
Adding Section Headers
Section headers are important for organizing content within the presentation. By clicking 'New Slide' and selecting 'Section Header', placeholders for the year can be added. This structure aids in guiding the audience through the presentation.
Creating the Wine Profile Slide
The wine profile slide allows for subheadings, which can be formatted in bold. Text placeholders can also serve as authoring guidelines, providing clarity on what content should be included.
Picture Formatting Techniques
To improve the aesthetics of images, the 'Picture Tools' can be utilized. Adding a picture style, such as a black frame, and adjusting the border color and width enhances the visual impact. A perspective shadow can also be applied for depth.
Guidelines for Authors
Including guidelines in a text box can help authors understand how to use the template effectively. These guidelines can be deleted once the author is familiar with the template.
Saving the Template
Once the design is complete, the file should be saved as a template. By selecting 'File' and 'Save As', the PowerPoint template file type can be chosen. Adding 'Template' to the filename clarifies its purpose.
Using the Template
To use the newly created template, open PowerPoint and select 'Personal' to find the template. This opens a fresh presentation ready for updates. If downloaded from a shared location, it should be saved in a preferred folder for easy access.
Conclusion
Creating a PowerPoint template may require an initial investment of time, but it significantly reduces effort in the long run. A well-structured template streamlines the presentation creation process, ensuring consistency and professionalism.

FAQ :

What is a PowerPoint template?

A PowerPoint template is a pre-designed file that includes layouts, styles, and placeholders for content. It helps users create presentations more efficiently by providing a consistent format.

How do I create a SmartArt graphic in PowerPoint?

To create a SmartArt graphic, select the text you want to convert, go to the 'Insert' tab, click on 'SmartArt', and choose a graphic that fits your needs. You can then customize it further.

Can I edit a PowerPoint template after creating it?

Yes, you can edit a PowerPoint template. To do this, right-click the template file and select 'Open'. Make your changes and save it again as a template if needed.

What are placeholders used for in PowerPoint?

Placeholders are used in PowerPoint to indicate where text, images, or other content should be added. They help guide users in filling out the presentation.

How can I format images in PowerPoint?

You can format images in PowerPoint by selecting the image and using the 'Picture Tools' tab. Here, you can add styles, borders, effects, and adjust the image's appearance.

Quelques cas d'usages :

Creating Business Presentations

Professionals can use PowerPoint templates to create consistent and visually appealing business presentations. By utilizing SmartArt and placeholders, they can efficiently convey information during meetings.

Educational Lectures

Teachers can design lecture slides using templates that include mission statements and section headers. This structure helps students follow along and understand the material better.

Marketing Proposals

Marketers can create visually engaging proposals by using PowerPoint templates. They can insert images and format them to enhance the presentation's appeal, making it more persuasive.

Event Planning Presentations

Event planners can utilize PowerPoint templates to outline event details, including timelines and responsibilities. The use of placeholders allows for easy updates as plans evolve.

Training Sessions

Trainers can develop training materials using PowerPoint templates that include guidelines and formatting tips. This ensures that all training sessions are uniform and professional.

Glossaire :

SmartArt

A feature in Microsoft Office that allows users to create visually appealing diagrams and graphics to represent information. It helps in organizing and presenting data in a structured format.

Placeholder

A temporary text or image that indicates where content should be added in a document or presentation. Placeholders are often used in templates to guide users on what to include.

Picture Tools

A set of formatting options in Microsoft Office that become available when an image is selected. It allows users to edit and enhance images, including adding styles, borders, and effects.

Template

A pre-designed document or presentation that serves as a starting point for creating new files. Templates often include placeholders and formatting to streamline the creation process.

PowerPoint

A presentation software developed by Microsoft that allows users to create slideshows composed of text, images, and multimedia. It is widely used for business and educational presentations.

00:00:09

and now I'm creating slides that will be part of the template.

00:00:14

The title slide always has this text,

00:00:18

what does change is the year.

00:00:21

I'll use Placeholder text for that and type Year in brackets.

00:00:28

For Slide 2, the mission statement slide, this title never changes,

00:00:33

however the bullet points do.

00:00:35

So I've typed in placeholders,

00:00:38

I do want to format this list.

00:00:41

Let's select it, click Convert to SmartArt graphic

00:00:46

and choose SmartArt for a list.

00:00:50

I'll zoom in a little

00:00:52

and click this picture icon to insert an image I've prepared.

00:01:00

I'll do that for each bullet point.

00:01:04

Then, with the SmartArt selected, I'll click Design

00:01:07

in SmartArt tools, use Change colors to tone down the colors

00:01:14

and add a SmartArt style.

00:01:20

With this formatting applied, all an author has to do is fill in the text.

00:01:29

Other slides we can add are the section headers.

00:01:32

Let's click New Slide, Section Header,

00:01:36

add the title and subtitle and a placeholder for the year.

00:01:45

With three section headers in, we're adding both content

00:01:49

and structure to the presentation.

00:01:52

Now we'll click New slide and use our new layout, Wine profile.

00:01:58

Here, we can add subheadings such as Grape region and others.

00:02:05

I'll format them with bold text and add text placeholders.

00:02:11

This is optional, but these can also serve as authoring guidelines.

00:02:16

Now to help with picture formatting, I'll click Pictures

00:02:20

and insert a piece of placeholder art.

00:02:25

Using Picture tools, I'll add a picture style, a black frame.

00:02:31

Working with Picture border, I'll change the frame color

00:02:35

and increase its width,

00:02:40

then I'll use Picture effects to add a perspective shadow.

00:02:49

To benefit from this formatting, the presentations author

00:02:52

would right click the picture and choose Change picture

00:02:56

then the finished picture retains the frame.

00:03:02

To make those steps clear, you could include guidelines

00:03:05

in a text box which the author would then delete.

00:03:10

Because this slide is used a lot in the presentation,

00:03:12

I'll copy it several times and the author can copy it again as needed.

00:03:21

We're ready to save the file as a template.

00:03:27

I'll click File, Save as

00:03:30

and choose PowerPoint template .potx as the file type.

00:03:37

Note that after I select the template file type,

00:03:41

PowerPoint automatically creates a new location for the template,

00:03:45

Custom Office Templates within Documents.

00:03:50

To make it very clear that this is a template, I'll add

00:03:53

Template to the file name and click Save.

00:03:58

To use the template, I open PowerPoint and on the new screen,

00:04:03

click Personal, there's the template.

00:04:07

I'll click it and click Create.

00:04:11

The template opens a fresh presentation

00:04:15

and this is where I'd update the slides for the current year.

00:04:21

If I had downloaded the template from a shared location

00:04:25

I would save it in a preferred folder

00:04:27

and then double-click it to open a new presentation.

00:04:32

If I needed to edit the template itself,

00:04:35

I would right click the file and click Open.

00:04:40

Creating a template takes some time upfront,

00:04:43

but once it's in place you'll save yourself lots of effort down the road.

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