SharePoint (Modern Sites) - SharePoint permission levels Tutorial
Learn about SharePoint permission levels in this informative video. Discover the three different levels: visitors, members, and site owners. Find out how each level affects access and control on a SharePoint site. Get a deeper understanding of managing permissions in SharePoint.
- 2:16
- 873 views
-
SharePoint (Modern Sites) - Create a document library
- 1:56
- Viewed 1157 times
-
SharePoint (Modern Sites) - Prevent comments on modern pages
- 1:15
- Viewed 1461 times
-
SharePoint (Modern Sites) - Disable the OneDrive sync button
- 0:49
- Viewed 1060 times
-
SharePoint (Modern Sites) - Choose expiration and permissions options for links opened to anyone
- 1:08
- Viewed 1170 times
-
SharePoint (Modern Sites) - Customise my SharePoint site navigation
- 2:20
- Viewed 997 times
-
SharePoint (Modern Sites) - Modify membership to the sites of my organization
- 1:38
- Viewed 961 times
-
SharePoint (Modern Sites) - Delete a SharePoint site
- 1:12
- Viewed 1025 times
-
SharePoint (Modern Sites) - Configure the global Theme and logo
- 2:26
- Viewed 1465 times
-
Activate the features of Teams Premium
- 3:48
- Viewed 14803 times
-
Conduct outstanding webinars with Teams Premium
- 2:37
- Viewed 5966 times
-
Create a subsite
- 1:47
- Viewed 3529 times
-
Create a site collection
- 3:16
- Viewed 3382 times
-
Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3168 times
-
The admin role
- 1:59
- Viewed 2953 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2905 times
-
Optimize meeting management with meeting templates
- 1:31
- Viewed 2848 times
-
Create a communication site
- 0:50
- Viewed 2847 times
-
Create a new page on a site
- 3:13
- Viewed 2707 times
-
What are virtual appointments in Teams Premium?
- 2:39
- Viewed 2672 times
-
Boost meetings with the advanced features of Teams Premium
- 1:18
- Viewed 2574 times
-
Delete and restaure a site or subsite
- 1:21
- Viewed 2474 times
-
The manager role
- 2:41
- Viewed 2451 times
-
Deploy your Viva Connections
- 2:22
- Viewed 2439 times
-
Set your navigation on your site
- 3:16
- Viewed 2423 times
-
Add an app
- 2:40
- Viewed 2268 times
-
Modify and set the authorisations for a list or a library
- 2:46
- Viewed 2261 times
-
Set up your navigation
- 0:53
- Viewed 2217 times
-
Define a parent site
- 1:04
- Viewed 1705 times
-
Access the admin center
- 0:52
- Viewed 1491 times
-
Configure the global Theme and logo
- 2:26
- Viewed 1465 times
-
Prevent comments on modern pages
- 1:15
- Viewed 1461 times
-
Create a SharePoint site
- 1:57
- Viewed 1340 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 1303 times
-
Create a permission group
- 2:11
- Viewed 1275 times
-
Set the proper time zone
- 0:44
- Viewed 1264 times
-
Disable site creation
- 0:52
- Viewed 1191 times
-
Choose expiration and permissions options for links opened to anyone
- 1:08
- Viewed 1170 times
-
Define site storage limits
- 1:42
- Viewed 1102 times
-
Disable the OneDrive sync button
- 0:49
- Viewed 1060 times
-
Managing permissions on a SharePoint page
- 1:27
- Viewed 1058 times
-
Delete a SharePoint site
- 1:12
- Viewed 1025 times
-
Disable subsite creation
- 0:53
- Viewed 995 times
-
Modify membership to the sites of my organization
- 1:38
- Viewed 961 times
-
Managing permissions in a SharePoint folder
- 1:10
- Viewed 922 times
-
Managing permissions of a document library
- 2:01
- Viewed 902 times
-
Managing permissions on a SharePoint file
- 1:12
- Viewed 900 times
-
Managing permissions on a SharePoint List
- 1:42
- Viewed 886 times
-
Recover deleted items
- 01:09
- Viewed 647 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 522 times
-
Add a third-party application
- 02:40
- Viewed 348 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 314 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 269 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 17 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 13 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 15 times
-
Relevant views to highlight your information
- 01:52
- Viewed 21 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 13 times
-
A well-structured form for easy entry
- 01:17
- Viewed 17 times
-
The right column type for each data set
- 02:35
- Viewed 12 times
-
Custom columns to match your needs
- 02:09
- Viewed 13 times
-
Smooth updates and management for any list
- 01:06
- Viewed 13 times
-
Simple ways to add data to your list
- 01:06
- Viewed 13 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 14 times
-
A fully custom list built from scratch
- 01:34
- Viewed 17 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 17 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 20 times
-
The essentials of the Lists interface
- 02:01
- Viewed 15 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 14 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 54 times
-
Format and example for optimal results
- 02:03
- Viewed 57 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 48 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 116 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 46 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 50 times
-
Extract Text from an Image
- 01:07
- Viewed 73 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 131 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 143 times
-
Query an Attached Meeting
- 01:51
- Viewed 56 times
-
Plan with Copilot
- 01:15
- Viewed 85 times
-
Share Requests with Your Team
- 03:07
- Viewed 135 times
-
Translate a presentation
- 01:38
- Viewed 62 times
-
Generate a Video
- 01:49
- Viewed 70 times
-
Add Speaker Notes
- 00:56
- Viewed 69 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 138 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 128 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 146 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 187 times
-
Copilot at the service of project reports
- 02:36
- Viewed 156 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 159 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 295 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 160 times
-
Project mode
- 01:31
- Viewed 153 times
-
Create an agent for a team
- 01:53
- Viewed 270 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 267 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 123 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 271 times
-
Copilot Studio agent settings
- 01:33
- Viewed 113 times
-
Add new actions
- 01:54
- Viewed 270 times
-
Create a first action
- 01:59
- Viewed 260 times
-
Manage topics
- 01:51
- Viewed 145 times
-
Manage knowledge sources
- 01:11
- Viewed 110 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 262 times
-
Access Copilot Studio
- 01:09
- Viewed 256 times
-
Get started with Copilot Studio
- 01:25
- Viewed 124 times
-
Introduction to PowerBI
- 00:60
- Viewed 283 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 268 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 260 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 293 times
-
Introduction to Planner
- 00:56
- Viewed 271 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 409 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 279 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 417 times
-
Introduction to Sway
- 01:53
- Viewed 354 times
-
Introducing to Word
- 01:00
- Viewed 257 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 247 times
-
Create a call group
- 01:15
- Viewed 445 times
-
Use call delegation
- 01:07
- Viewed 213 times
-
Assign a delegate for your calls
- 01:08
- Viewed 415 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 218 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 218 times
-
Manage advanced call notifications
- 01:29
- Viewed 229 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 366 times
-
Block unwanted calls
- 01:24
- Viewed 262 times
-
Disable all call forwarding
- 01:09
- Viewed 242 times
-
Manage a call group in Teams
- 02:01
- Viewed 260 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 213 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 218 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 236 times
-
Manage voicemail messages
- 01:55
- Viewed 369 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 407 times
-
Customize your voicemail greeting
- 02:17
- Viewed 213 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 278 times
-
Manage simultaneous calls
- 01:52
- Viewed 244 times
-
Support third-party apps during calls
- 01:53
- Viewed 352 times
-
Add participants quickly and securely
- 01:37
- Viewed 229 times
-
Configure call privacy and security settings
- 02:51
- Viewed 229 times
-
Manage calls on hold
- 01:20
- Viewed 226 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 233 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 220 times
-
Draft a Service Memo
- 02:33
- Viewed 269 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 256 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 426 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 399 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 136 times
-
Other Coaches
- 01:45
- Viewed 284 times
-
Agents in SharePoint
- 02:44
- Viewed 223 times
-
Prompt coach
- 02:49
- Viewed 249 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 236 times
-
Configure a Copilot Agent
- 02:39
- Viewed 246 times
-
Describe a copilot agent
- 01:32
- Viewed 283 times
-
Rewrite with Copilot
- 01:21
- Viewed 235 times
-
Analyze a video
- 01:21
- Viewed 259 times
-
Use the Copilot pane
- 01:12
- Viewed 245 times
-
Process text
- 01:03
- Viewed 240 times
-
Create an insights grid
- 01:19
- Viewed 451 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 246 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 265 times
-
Create an image with Copilot
- 00:42
- Viewed 461 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 257 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 263 times
-
Chat with Copilot
- 00:50
- Viewed 271 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 444 times
-
Data Privacy in Copilot
- 00:43
- Viewed 266 times
-
Access Copilot
- 00:25
- Viewed 476 times
-
Use a Copilot Agent
- 01:24
- Viewed 301 times
-
Edit in Pages
- 01:49
- Viewed 309 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 282 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 268 times
-
Generate the email for the recipient
- 00:44
- Viewed 257 times
-
Action Function
- 04:18
- Viewed 224 times
-
Search Function
- 03:42
- Viewed 269 times
-
Date and Time Function
- 02:53
- Viewed 291 times
-
Logical Function
- 03:14
- Viewed 450 times
-
Text Function
- 03:25
- Viewed 282 times
-
Basic Function
- 02:35
- Viewed 239 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 281 times
-
Introduction to Power Fx
- 01:09
- Viewed 282 times
-
The New Calendar
- 03:14
- Viewed 487 times
-
Sections
- 02:34
- Viewed 253 times
-
Customizing Views
- 03:25
- Viewed 243 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 551 times
Objectifs :
Understand how permissions work on a SharePoint site, including the different levels of access and the implications of adding members to groups versus sharing the site directly.
Chapitres :
-
Introduction to SharePoint Permissions
In this section, we will explore the permissions structure of a SharePoint site, particularly for an IT team. Understanding these permissions is crucial for managing access and collaboration effectively. -
Access Levels in SharePoint
SharePoint offers three distinct levels of permissions: - **Visitors**: These users have read-only access and cannot make any changes to the site. - **Members**: Typically your colleagues, members have limited control over the site, allowing them to contribute content but not manage permissions. - **Owners**: This group has full control over the site, including the ability to manage permissions and settings. -
Adding Members: Group vs. Site Sharing
When adding members to your SharePoint site, it's important to distinguish between adding them to a group and sharing the site directly. - **Adding to a Group**: When you add members to a group, they gain access to multiple Microsoft 365 services, including Teams, Planner, OneNote, and the shared inbox, in addition to the SharePoint site. - **Sharing the Site Only**: If you only want to share the site without granting access to the other group features, you should choose to share the site directly. -
Practical Example of Sharing Permissions
Let's consider a practical example. If you want to share the site with a colleague named Frank: 1. Go to the site permissions settings. 2. Select 'Share Site' and give Frank edit permissions. 3. After sharing, check the members list to confirm Frank's access level. If Frank is only listed as a member without being part of the IT team site members, he will only have limited visibility of the site. -
Managing Member Permissions
To manage Frank's permissions: - If you need to remove him, simply click on the arrow next to his name and select 'Delete'. - To add him to the group instead, select 'Add Members to Group' and assign him member permissions. After this, Frank will have full access to the IT team site and all associated Microsoft 365 group features. -
Conclusion
Understanding the nuances of SharePoint permissions is essential for effective team collaboration. By carefully managing who has access to what, you can ensure that your IT team operates smoothly and securely.
FAQ :
What are the different permission levels in SharePoint?
In SharePoint, there are three main permission levels: Visitors (read-only access), Members (limited control), and Site Owners (full control).
How do I add members to a SharePoint site?
To add members to a SharePoint site, go to the site permissions settings, choose whether to add them to a group or share the site directly, and assign the appropriate permission level.
What happens when I add someone to a Microsoft 365 group?
When you add someone to a Microsoft 365 group, they gain access to all associated services, including Microsoft Teams, Planner, OneNote, and the SharePoint site.
Can I remove a member from a SharePoint site?
Yes, you can remove a member from a SharePoint site by accessing the site permissions settings, selecting the member, and choosing the option to delete or remove them.
What is the difference between adding members to a group and sharing the site only?
Adding members to a group grants them access to all associated Microsoft 365 services, while sharing the site only allows them to access the SharePoint site without additional services.
Quelques cas d'usages :
Team Collaboration on Projects
Using SharePoint, IT teams can collaborate on projects by sharing documents, tracking tasks in Planner, and communicating through Microsoft Teams, enhancing productivity and organization.
Document Management
SharePoint can be used to manage documents within an organization, allowing team members to edit, share, and control access to important files, ensuring that everyone has the latest information.
Training and Onboarding
New employees can be onboarded using a SharePoint site that contains training materials, resources, and a shared inbox for questions, streamlining the onboarding process.
Event Planning
Teams can use SharePoint to plan events by creating a shared calendar, assigning tasks in Planner, and collaborating on event details through Microsoft Teams, ensuring all aspects are covered.
Knowledge Sharing
Organizations can create a SharePoint site dedicated to knowledge sharing, where employees can contribute articles, share best practices, and access resources, fostering a culture of continuous learning.
Glossaire :
SharePoint
A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.
Permissions
Settings that determine what actions users can perform on a SharePoint site, such as viewing, editing, or managing content.
Visitors
Users who have read-only access to a SharePoint site, meaning they can view content but cannot make any changes.
Members
Users who have limited control over a SharePoint site, allowing them to edit content but not manage site settings or permissions.
Site Owners
Users who have full control over a SharePoint site, including the ability to manage permissions, settings, and content.
Microsoft Teams
A collaboration platform that integrates with SharePoint, allowing teams to communicate and collaborate in real-time.
Planner
A task management tool that is part of the Microsoft 365 suite, used for planning and tracking tasks within teams.
OneNote
A digital note-taking application that is part of the Microsoft 365 suite, allowing users to create, organize, and share notes.
Shared Inbox
A common email inbox that multiple users can access and manage, often used for team communication.
365 Group
A feature in Microsoft 365 that allows users to collaborate across various Microsoft services, including SharePoint, Teams, and Outlook.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise