Word - Custom margin - Headers and footers Tutorial

In this video, you will learn about custom margins for headers and footers in Microsoft 365. The video covers how to change the margins for headers and footers, including adjusting the position of page numbers.
This will help you customize the layout of your documents and ensure that page numbers are in the right place.
By following the steps outlined in the video, you can easily change the margins for both headers and footers.
This tutorial is essential for anyone using Microsoft 365 and looking to optimize their document formatting.

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3895 views

Available in Microsoft365

Objectifs :

Learn how to adjust the margins for headers and footers in a document to properly position page numbers and header content.

Chapitres :

Introduction
In this tutorial, we will explore how to change the margins for headers and footers in a document. Properly positioning page numbers and header content enhances the overall appearance and readability of your document.
Adjusting Footer Margins
To adjust the margins of the footer, follow these steps: 1. **Activate the Footer**: Double-click the footer area of the document. This action makes the footer the active portion of the document for editing. 2. **Select Footer Content**: Press `Ctrl + A` to select all content within the footer. 3. **Adjust the Right Indent Marker**: Locate the right indent marker on the ruler and drag it about an inch from the page edge. This adjustment will reposition the page number. 4. **Exit Footer Editing Mode**: Double-click the main area of the document to exit footer editing mode. You will notice that the page numbers are now correctly positioned in the lower right corner of each page.
Adjusting Header Margins
Similarly, to change the header margins, follow these steps: 1. **Activate the Header**: Double-click the header area of the document to make it active for editing. 2. **Select Header Content**: Again, press `Ctrl + A` to select all content within the header. 3. **Adjust the Right Indent Marker**: Drag the right indent marker about an inch from the edge of the page to reposition the header content. 4. **Exit Header Editing Mode**: Double-click the main area of the document to exit header editing mode. The header margins will now be adjusted accordingly.
Conclusion
By following these steps, you can effectively change the margins for both headers and footers in your document. This ensures that page numbers and header content are properly aligned, contributing to a more professional and polished appearance.

FAQ :

How do I change the margins for headers and footers in a document?

To change the margins for headers and footers, double-click the header or footer area to make it active. Then, press Ctrl A to select all content and drag the right indent marker to adjust the margin. Finally, double-click outside the header or footer to exit editing mode.

Why is my page number not aligned correctly?

If your page number is not aligned correctly, it may be due to the margin settings. Adjust the footer margin by following the steps to change the footer margins, ensuring the page number is positioned in the right corner.

Can I change the header margin in the same way as the footer?

Yes, you can change the header margin using the same method. Double-click the header area, select all content with Ctrl A, and then drag the right indent marker to adjust the margin.

What happens if I don't adjust the margins?

If you don't adjust the margins, elements like page numbers may appear misaligned or cut off, affecting the overall presentation of your document.

Quelques cas d'usages :

Formatting Academic Papers

When preparing an academic paper, adjusting the header and footer margins ensures that page numbers and titles are correctly positioned, adhering to formatting guidelines.

Creating Professional Reports

In professional reports, proper header and footer margins enhance readability and presentation, making it easier for readers to navigate through the document.

Designing Marketing Materials

For marketing materials, adjusting margins allows for better placement of logos and contact information in headers and footers, improving the overall design and effectiveness of the material.

Publishing Newsletters

When publishing newsletters, ensuring that headers and footers are correctly formatted with appropriate margins helps maintain a clean and professional look, making the content more engaging for readers.

Glossaire :

Margins

Margins are the blank spaces around the edges of a document. They define the area where text and other content can be placed.

Footer

A footer is a section at the bottom of each page in a document, often used to display page numbers, dates, or other information.

Header

A header is a section at the top of each page in a document, typically used to display titles, chapter names, or other relevant information.

Right Indent Marker

The right indent marker is a tool in word processing software that allows users to adjust the indentation of text from the right margin.

Ctrl A

Ctrl A is a keyboard shortcut used to select all content in a document or a specific section.

00:00:05

for your headers and footers.

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In a previous video we changed our margins

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so that the right margin is fairly wide,

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but take a look at what happened to this document.

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Down here in the lower right of the page,

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we've got our page number here,

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but that looks a little odd.

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We're used to seeing page numbers

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nestled into the right-hand corner of a page like this.

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How do we get this page number over there?

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How do we change the margin of this footer

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so that this page number is in the right place?

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Well, we double-click the footer area

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and that makes the footer the active portion

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of the document that we're editing.

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And to change the margin,

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we're going to press Ctrl A

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to select all the content in the footer.

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And then we're going to drag this right indent marker

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about an inch from the page.

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And there.

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We'll double-click the normal area of the document

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to get out of the footer editing mode

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and our page numbers are in the right place.

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And you'll see that those are repeated

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on each page of this document here.

00:01:04

Now, what if we need to change the header?

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We can change that header margin, too.

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We do the same thing.

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We double-click the header area.

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We press Ctrl A to select everything inside there

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and then we drag that right indent marker

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about an inch from the edge of the page.

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And when we're done, we double-click

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the rest of the document.

00:01:23

And there, we've changed the margin of the header, as well.

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