Word - Incorporate revisions with track changes Tutorial

In this video, you will learn how to incorporate revisions with track changes in Microsoft 365. The video covers the process of reviewing changes suggested by others and demonstrates how to navigate through the document, accept or reject changes, and remove comments.
This tutorial will help you effectively review and edit documents with multiple contributors.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to review changes in a document using Microsoft Word's track changes feature. It covers the process of accepting or rejecting changes, managing comments, and finalizing the document effectively.

Chapitres :

Introduction to Document Review
When you are the original writer of a document, reviewing changes suggested by others is a crucial step in the editing process. This guide will walk you through the various options available in Microsoft Word for reviewing these changes.
Accessing Review Options
Upon opening the document, you can click on a line to display the changes made. Alternatively, navigate to the 'Review' tab and click the arrow next to 'Display for Review' to choose from several options: - **All Markup**: Displays all changes made in the document. - **Simple Markup**: Hides changes until you click on a line. - **No Markup**: Shows the document as it would appear with all changes accepted. - **Original**: Displays the document in its original form without any changes.
Managing Comments and Changes
As you review the document, you will need to decide how to handle comments and changes. When you make edits, your markup will appear in a different color, automatically assigned by Word for each reviewer. You can modify any changes made by others. If the markup becomes confusing, switch to 'Simple Markup' for clarity.
Finalizing the Document
To finalize the document, it is essential to remove comments and markup properly. Simply selecting 'No Markup' will hide the changes but not remove them. To permanently eliminate markup, you must: 1. Select 'All Markup'. 2. Press 'Ctrl + Home' to move the cursor to the beginning of the document. 3. Click 'Next' to select the first change. 4. Decide to either accept or reject the change, then move to the next one. You can also choose to accept or reject all changes at once or stop tracking changes entirely, which will accept all changes and remove the markup.
Removing Comments
After finalizing changes, the last step is to remove comments. You can do this by: - Right-clicking on a comment to delete it individually. - Going to the 'Comments' group, clicking the arrow under 'Delete', and selecting 'Delete All Comments in Document' to remove all comments at once.
Conclusion
Understanding the basics of reviewing with comments and track changes is essential for effective document editing. The process can become complex, especially with input from multiple sources. The next section will explore how online tracking changes can simplify collaboration among several contributors.

FAQ :

What is the purpose of the Review Tab in a document?

The Review Tab provides tools for reviewing and editing documents, allowing users to track changes, manage comments, and accept or reject edits made by others.

How can I view all changes made to a document?

To view all changes, you can select 'All Markup' from the Review Tab, which will display all edits, comments, and suggestions made by reviewers.

What does the 'No Markup' option do?

'No Markup' shows the document as it would appear if all changes were accepted, hiding any markup or comments for a clean view.

How do I permanently remove comments from a document?

To permanently remove comments, you can right-click on a comment and select delete, or go to the comments group in the Review Tab and choose to delete all comments at once.

What happens when I accept changes in a document?

When you accept changes, the suggested edits are incorporated into the document, making them a permanent part of the text.

Can I reject changes without moving to the next one?

Yes, you can reject a change and choose not to move to the next one by selecting the appropriate option in the Review Tab.

Quelques cas d'usages :

Collaborative Document Editing

In a team setting, multiple members can review a document simultaneously, using track changes to suggest edits and comments. This process allows for efficient collaboration and ensures that all feedback is considered before finalizing the document.

Finalizing Reports

When preparing a report for submission, the author can use the review features to accept or reject changes made by colleagues, ensuring that the final document reflects the best input from all reviewers.

Academic Peer Review

In academic settings, peer reviewers can provide feedback on manuscripts using comments and markup. Authors can then address these suggestions, improving the quality of their work before publication.

Client Feedback Integration

When working with clients, professionals can send drafts for review. Clients can use track changes to suggest modifications, which the professional can then accept or reject, streamlining the feedback process.

Legal Document Review

In legal contexts, attorneys can review contracts and agreements using markup to highlight necessary changes. This ensures that all parties are aware of modifications before finalizing the document.

Glossaire :

Markup

Markup refers to the annotations and changes made to a document, indicating edits, comments, and suggestions from reviewers.

Review Tab

The Review Tab in a word processing application is a section that provides tools for reviewing and editing documents, including options for tracking changes and managing comments.

Simple Markup

Simple Markup is a view option that shows a clean version of the document with minimal visible changes, allowing users to click on lines to reveal specific edits.

No Markup

No Markup is a view option that displays the document as it would appear with all changes accepted, hiding all markup and comments.

Original

The Original view shows the document in its initial state, without any changes or comments applied.

Accept Changes

Accepting changes means incorporating the suggested edits into the document, making them permanent.

Reject Changes

Rejecting changes means discarding the suggested edits, leaving the original text unchanged.

Track Changes

Track Changes is a feature that allows users to see edits made to a document, including additions, deletions, and comments, facilitating collaboration.

Comments

Comments are notes added to a document by reviewers, providing feedback or suggestions without altering the main text.

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writer of a document and you're

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reviewing changes suggested by others.

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This is what you see when you open the document.

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You can click a line to show the changes,

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or you can go to the review tab,

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click the arrow next to display for review

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and choose another option.

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All markup shows all changes.

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Simple markup is the same as

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clicking a line to hide changes.

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No markup shows you what the document

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would look like with all the changes in place

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and original shows you original document with no changes.

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As you go through the document,

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you decide what you wanna do with the comments and changes.

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When you make an edit, your markup

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appears in a different color.

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Word automatically chooses a color for each reviewer.

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Change anything you want, including

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the changes from the other person.

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If the markup looks confusing,

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click the line to show simple markup.

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When you're done editing the changes,

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you finalize the document by

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removing the comments in markup.

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It's not enough to simply click no markup,

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because that only hides it, the markup is still there.

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To make it go away permanently,

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you need to go through the document

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and accept or reject changes.

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Select all markup, then press ctrl home,

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to move the cursor to the very beginning of the document.

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Now click next, and the first change is selected.

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Decide what you wanna do with the change

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and click either accept or reject

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and the selection moves to the next change.

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Decide what you wanna do with this change,

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and you move to the next one.

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You can continue this way through the whole document

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or click the arrow under accept or reject

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and choose an option,

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you can accept or reject to change and not move to the next one,

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you can simply accept or reject all changes in the document

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or accept or reject all changes and stop track changes.

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This last option turns off track changes,

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accepts all changes and removes the markup.

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Now when you type in the document, your changes are tracked.

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The last thing to do is remove comments,

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you can right click a comment to delete it,

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or go to the comments group, click the arrow under delete

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and delete all comments on the document with one click.

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So now you have the basics of reviewing

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with comments and track changes,

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but the process of reviewing can get

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pretty complicated, especially when your

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review input from many sources.

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Up next, you'll see how tracking changes online

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can make the job much easier with multiple people.

Mandarine AI: WHAT YOU SHOULD KNOW

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