Word - Insert and customize a footnote Tutorial

In this video, you will learn how to insert and customize footnotes in Microsoft 365. The video covers the process of inserting footnotes, changing their location to endnotes, converting all footnotes to endnotes, and changing the numbering format.
It also demonstrates how to change the size and appearance of footnotes.
This tutorial will help you effectively use footnotes in your Microsoft 365 documents and customize them according to your preferences.

3:04
3041 views

Available in Microsoft365

Objectifs :

This video aims to teach viewers how to effectively insert, convert, and format footnotes and endnotes in a document, as well as customize their appearance.

Chapitres :

Introduction to Footnotes
In this video series, we will explore the functionality of footnotes in document editing. Footnotes are essential for providing citations or additional information at the bottom of the page where the reference is made.
Inserting a Footnote
To insert a footnote, place your cursor to the right of the text where you want the footnote to appear. Navigate to the 'References' tab and click on 'Insert Footnote.' This action will create a superscript number in the text and a corresponding notes area at the bottom of the page for your citation.
Converting Footnotes to Endnotes
If you wish to change the location of a footnote to the end of the document, you can convert it to an endnote. Right-click on the footnote and select 'Convert to Endnote.' This will move the footnote to the end of the document. To convert all footnotes to endnotes at once, right-click in the notes area, select 'Note Options,' and then choose 'Convert All Footnotes to Endnotes.'
Changing Numbering Formats
You can customize the numbering format of your footnotes or endnotes. Right-click in the notes area and select 'Note Options.' Under 'Number Format,' choose your preferred style, such as letters (A, B, C) or symbols (like asterisks). Click 'Apply' to implement the changes throughout the document.
Customizing Footnote Appearance
In the next video, we will discuss how to change the size and appearance of footnotes. This includes adjusting the font, size, and spacing of the text in the footnote area, allowing for a more personalized document presentation.

FAQ :

What is the purpose of footnotes?

Footnotes are used to provide additional information, citations, or comments related to the text. They help clarify or expand on points made in the main body of the document.

How do I insert a footnote in my document?

To insert a footnote, place your cursor where you want the footnote number to appear, go to the References tab, and click on 'Insert Footnote'. This will add a superscript number and create a corresponding footnote at the bottom of the page.

Can I convert footnotes to endnotes?

Yes, you can convert footnotes to endnotes by right-clicking on the footnote and selecting 'Convert to Endnote'. You can also convert all footnotes to endnotes at once by using the Note Options feature.

How can I change the numbering style of footnotes?

To change the numbering style, right-click on the notes area, select 'Note Options', and choose your preferred Number Format, such as letters or symbols.

Is it possible to change the appearance of footnote text?

Yes, you can change the size, font, and spacing of footnote text through the formatting options in your word processing software.

Quelques cas d'usages :

Academic Writing

In academic papers, footnotes are often used to provide citations for sources referenced in the text. This helps maintain the flow of the document while giving credit to original authors.

Legal Documents

Legal documents frequently use footnotes to clarify terms or provide additional context without cluttering the main text. This ensures that the document remains clear and professional.

Publishing

In publishing, authors can use footnotes to add commentary or insights without interrupting the narrative. This is particularly useful in non-fiction works where additional information enhances the reader's understanding.

Research Reports

Researchers can utilize footnotes to provide detailed explanations of methodologies or data sources, allowing readers to access this information without detracting from the main findings.

Technical Documentation

In technical documentation, footnotes can be used to define terms or provide references to standards, ensuring that users have access to necessary information while keeping the document concise.

Glossaire :

Footnote

A footnote is a reference, explanation, or comment placed at the bottom of a page in a document. It is indicated by a superscript number in the text.

Endnote

An endnote is similar to a footnote but is placed at the end of a document or section instead of at the bottom of the page. It serves the same purpose of providing additional information or citations.

Superscript

Superscript is a text formatting style where a character is set slightly above the normal line of type, often used for footnote numbers.

References tab

The References tab is a section in word processing software that provides tools for managing citations, footnotes, endnotes, and bibliographies.

Note Options

Note Options is a feature in word processing software that allows users to customize the appearance and formatting of footnotes and endnotes.

Number Format

Number Format refers to the style of numbering used for footnotes and endnotes, which can include numbers, letters, or symbols.

00:00:06

Let's start by showing you how to insert one.

00:00:09

I'm going to click my cursor to the right

00:00:11

of the text that I wanna add a footnote for.

00:00:13

And then up here on the 'References' tab,

00:00:15

I'm going to click 'Insert Footnote.'

00:00:18

Now, that does two things.

00:00:20

That puts a little superscript number, of course, up here.

00:00:23

That's great, and then down here at the bottom

00:00:25

of that page we have a notes area,

00:00:28

where we can type the citation

00:00:31

or whatever we want to in this footnote area.

00:00:35

Footnotes are put at the bottom of the page that they're on.

00:00:38

Here's the footnote number here, the superscript three.

00:00:41

And the corresponding note for that footnote

00:00:44

is at the bottom of this page here.

00:00:46

Okay, here's that corresponding footnote.

00:00:49

Now, what if you want to change the location of a footnote?

00:00:52

For example, let's say you wanted this footnote

00:00:55

to be at the end of the document.

00:00:57

That's usually called an endnote.

00:00:59

If you inserted an endnote, you could have done that

00:01:01

by clicking the 'Insert Endnote' button,

00:01:03

but you probably didn't do that.

00:01:04

You'd probably want to convert your footnotes to endnotes.

00:01:08

So, we'll go ahead and do that.

00:01:09

What you do is you right-click a footnote

00:01:12

and you choose 'Convert to Endnote.'

00:01:15

And then you'll scroll down here

00:01:17

and you'll see that the footnote

00:01:18

is definitely now an endnote.

00:01:20

It's at the end of the document.

00:01:22

Now, you probably don't want a mix

00:01:24

of footnotes and endnotes in your document,

00:01:26

so I'm gonna undo that and I'm gonna show you that you can

00:01:30

convert all your footnotes to endnotes in one go.

00:01:33

So I'll go ahead and right-click that note area,

00:01:35

click 'Note Options,' and then over here click 'Convert.'

00:01:41

And 'Convert All Footnotes to Endnotes,'

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that's exactly what we want, so we'll click 'OK.'

00:01:46

And then close.

00:01:48

And then when we scroll to the bottom

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you can see all your footnotes are now endnotes, okay?

00:01:54

So, what if you wanna change the numbering

00:01:57

for your footnotes or endnotes?

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For example, we've got footnote one, two, and three here,

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but maybe we wanna use letters instead.

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Maybe we wanna use an A, B, or C,

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or maybe we wanna use some symbols, like an asterisk.

00:02:10

You can do that.

00:02:12

Go ahead and just right-click your notes area

00:02:14

and click 'Note Options.'

00:02:17

And then over here on the right under 'Number Format,'

00:02:19

choose the options you want.

00:02:21

I'm gonna choose A, B, and C,

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but you could also choose these options here

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or you could choose these symbols here.

00:02:28

Those are very common.

00:02:29

I'll click there and click 'Apply,' and there we go.

00:02:32

We've got our numbering system changed to A, B, and c.

00:02:35

And then it's all throughout the document

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that that change occurred.

00:02:37

So we've got the A here, kay.

00:02:41

We've got the B here and the C right here.

00:02:46

So, we've changed the footnote numbering,

00:02:49

but what about the size of that little footnote?

00:02:51

Can we change that?

00:02:52

And what about the text down here?

00:02:55

Can we change the way this text looks?

00:02:56

Can it be bigger?

00:02:57

Can it be a different font?

00:02:58

Can it have different spacing?

00:03:00

It sure can and we'll show you how in the next video.

Mandarine AI: WHAT YOU SHOULD KNOW

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