Word - Insert items in a document Tutorial

In this video, you will learn how to insert items in a document using Microsoft 365. The video covers the process of adding various types of content, such as images, spreadsheets, and presentations, to your documents.
It also demonstrates how to collaborate and work in real-time with your coworkers, whether you're in the office or on the go.
By following these steps, you will be able to enhance your document with different elements and improve your productivity with Microsoft 365.

2:59
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Available in Microsoft365

Objectifs :

This video aims to teach users how to enhance their documents by inserting images and tables using the Insert tab in Word. It covers resizing images, adjusting text layout around images, and formatting tables effectively.

Chapitres :

Inserting Images
To begin enhancing your document, you can insert images using the Insert tab. First, click on the location in your document where you want to add the image. Then, select the image you wish to insert and click 'Insert'. Word will automatically adjust the layout to accommodate the image, but if it doesn't look right, you can manually adjust it. To resize the image, use the small handles around its border. Click and drag a corner handle towards the center until the image is the desired size. Remember, you can always resize it later if needed. Next, you can adjust how the text aligns with the image. Click on the layout options button to explore different alignment settings. The default setting is 'In Line with Text', but you can try other options like 'Square', which allows the text to flow around the image. To position the image accurately, click on it and use the green guides to align it with the margins and paragraphs.
Formatting Images
When an image is selected, a new tab appears on the ribbon, providing various formatting options. You can access the picture styles gallery to choose a frame or apply different styles to your image. Experimenting with these options can significantly enhance the visual appeal of your document.
Inserting Tables
To insert a table, click where you want it to appear in your document, then select 'Table'. You will see several options, but the easiest method is to use the grid. Hover over the boxes in the grid to select the desired number of rows and columns, then click to insert the table. Once the table is inserted, click in each cell to add your text. To format the table, hover over it until a small box appears in the top left corner. Click this box to select the entire table, allowing you to use the mini toolbar or the Table Tools tab on the ribbon for further formatting options.
Customizing Tables
Under the Design tab in the Table Tools, you can select a style from the table styles gallery to enhance the appearance of your table. If you need to add more rows or columns, simply hover over the table border until a plus sign appears, then click to add the desired row or column. This flexibility allows you to customize your table to fit your document's needs.

FAQ :

How do I insert a picture in Microsoft Word?

To insert a picture in Microsoft Word, click where you want to add the picture, go to the Insert tab, select 'Picture', locate the desired image, and click 'Insert'.

What are the different layout options for pictures in Word?

In Word, you can choose from several layout options for pictures, including 'In Line with Text', 'Square', 'Tight', and 'Behind Text', which determine how text flows around the image.

How can I resize a picture in Word?

To resize a picture in Word, click on the picture to select it, then use the small handles around the border to click and drag towards the center until the picture is the desired size.

How do I create a table in Microsoft Word?

To create a table in Word, click where you want to insert the table, go to the Insert tab, click 'Table', and then use the grid to select the number of rows and columns you need.

Can I format a table in Word?

Yes, you can format a table in Word by selecting the table, then using the Table Tools that appear in the ribbon to choose styles, colors, and other formatting options.

Quelques cas d'usages :

Creating a Professional Report

When preparing a professional report, you can use the Insert tab to add pictures and tables that enhance the visual appeal and clarity of your document. For instance, inserting a chart or graph can help illustrate data trends effectively.

Designing a Newsletter

In a newsletter, you can insert images alongside text to create an engaging layout. Using the square layout option allows text to flow around images, making the newsletter visually appealing and easier to read.

Developing a Presentation Handout

When creating handouts for a presentation, you can insert tables to organize information clearly. This helps the audience follow along and understand key points more effectively.

Formatting a Curriculum Vitae (CV)

In a CV, you can use tables to structure your information, such as education and work experience. This organized format makes it easier for potential employers to read and assess your qualifications.

Creating a Recipe Book

When compiling a recipe book, you can insert pictures of the dishes alongside the recipe instructions. This not only makes the book more attractive but also helps readers visualize the final product.

Glossaire :

Insert tab

A section in Microsoft Word's ribbon that contains commands for adding various elements to a document, such as pictures, tables, and shapes.

Picture

A visual representation, such as a photograph or illustration, that can be inserted into a document to enhance its content.

Handles

Small squares or circles that appear around the border of a selected object (like a picture) in Word, allowing users to resize the object by clicking and dragging.

Layout options

Settings that determine how text interacts with inserted objects, such as pictures, in a document.

In Line with Text

A default layout option in Word where an inserted object is treated as part of the text flow, moving with the text.

Square

A layout option in Word that allows text to wrap around an inserted picture in a square format, creating a more integrated look.

Table

A structured arrangement of data in rows and columns, used to organize information clearly in a document.

Table Tools

A set of commands that appear in the ribbon when a table is selected, allowing users to format and modify the table.

Table styles gallery

A collection of pre-designed table formats in Word that users can apply to their tables for consistent styling.

00:00:07

We'll do that with the commands on the Insert tab.

00:00:11

Let's start by adding a picture.

00:00:13

To insert an object, you first click where you want to add it

00:00:16

and then choose what you want to add.

00:00:20

Locate a picture and click Insert.

00:00:25

Word tries to move everything around to make the picture fit

00:00:28

but if it doesn't look right, you can change it.

00:00:31

First, we have to get the picture down to size.

00:00:33

That's what these little handles around the border do.

00:00:38

Click a corner handle and then drag the mouse toward the center of the picture

00:00:42

until it's about the right size.

00:00:44

You can always change it later.

00:00:47

Next, we'll want to determine how the text lines up with the picture.

00:00:50

Click this button and check out your layout options.

00:00:54

By default, this option is selected, In Line with Text.

00:00:58

Click the other options to see what they do.

00:01:02

Again, you can explore as much as you want without worrying.

00:01:09

Let's try square.

00:01:10

That means Word sort of liquifies the text so it flows around the picture.

00:01:15

Now click the center of the picture and use these green guides

00:01:19

to help you move the picture to align it with the margins and paragraph.

00:01:24

Notice that when the picture is selected, you get a new tab on the ribbon.

00:01:28

Click that tab

00:01:29

and you get all kinds of interesting options for formatting a picture.

00:01:33

For example, you can open the picture styles gallery and choose a frame.

00:01:43

We could spend hours trying new formatting options but let's move on to Tables.

00:01:48

Click where you want to insert the table and then click Table.

00:01:52

We have a number of different options.

00:01:54

I find the easiest way to add a table is to use this grid.

00:01:58

Just move the mouse over these boxes

00:02:00

until you get the number of rows and columns you're looking for,

00:02:03

then click.

00:02:05

You can always add or remove rows or columns later.

00:02:08

Next, click in each cell and add your text.

00:02:13

To add formatting, hold the mouse over the table

00:02:15

and this little box appears above the top-left corner.

00:02:19

Click the box and you select the table.

00:02:22

Now you can use the mini toolbar,

00:02:25

or move up to the ribbon

00:02:26

and check out the Table Tools tabs that appear when you select the table.

00:02:30

Let's go to this Design tab, the one under Table Tools,

00:02:33

and select a style from the table styles gallery.

00:02:41

Now, if you want to add a row, hold the mouse over the border

00:02:46

and this bar with a plus sign in it appears,

00:02:48

just click the plus sign.

00:02:51

You can do the same thing to add a column.

00:02:55

There are many things you can insert and options for formatting them.

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