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Office Online - Manage your profile privacy settings Tutorial

In this video, you will learn how to manage your profile privacy settings.
The video covers the process of choosing which information you want to make visible to your coworkers.
You can update your profile by clicking on the "update profile" button and selecting the globe icon next to each section.
You have the option to make the information visible to everyone in your company or keep it private.
If you choose the private option, a padlock icon will replace the globe icon.
However, some companies may have restrictions on privacy settings, preventing you from changing them.
This tutorial will help you navigate and understand the privacy settings for your profile.

1:01
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Available in Microsoft365

Objectifs :

This video aims to guide users on how to manage the visibility of their profile information within a company, highlighting the options available based on company permissions and privacy settings.

Chapitres :

Managing Profile Visibility
When accessing your profile, you have the ability to control the visibility of your information to coworkers, depending on the permissions granted by your company. This feature allows you to customize what information is shared.
Updating Your Profile
To manage the visibility of your information, navigate to your profile page and click on the 'Update Profile' button located further down in front of each section. This action will allow you to make necessary adjustments.
Visibility Options
Next to each section, you will find a button shaped like a globe. Clicking on this globe icon presents you with two options: - **Visible to Everyone**: This option allows the information to be accessible to all employees within your company. - **Private Mode**: If you prefer to keep the information to yourself, selecting this option will change the globe icon to a padlock, indicating that the information is now private.
Company Restrictions
It's important to note that your company may impose certain restrictions on privacy settings for profile pages. For instance, if the globe icon appears grayed out, it indicates that the information is set to be visible to everyone in your company, and you are unable to change this privacy setting.

FAQ :

How can I change the visibility of my profile information?

To change the visibility of your profile information, go to your profile page and click on the 'Update Profile' button. You can then select the globe icon to choose whether to make the information visible to everyone or keep it private.

What does the padlock icon mean?

The padlock icon indicates that the information has been set to private mode, meaning it is only visible to you and not to anyone else in the company.

What should I do if the globe icon is grayed out?

If the globe icon is grayed out, it means that your company has set restrictions on the privacy settings for that information, and you cannot change its visibility.

Can my company restrict my privacy settings?

Yes, your company can set restrictions on privacy settings for profile pages, which may limit your ability to change the visibility of certain information.

Quelques cas d'usages :

Managing Team Visibility

In a corporate environment, employees can manage their profile visibility to ensure that sensitive information is only shared with relevant team members. For example, a project manager may choose to keep project details private while allowing general information to be visible to the entire company.

Compliance with Company Policies

Employees can use the privacy settings to comply with company policies regarding data sharing. If a company mandates that certain information must remain private, employees can easily adjust their settings to adhere to these guidelines.

Personalizing Profile Information

Users can personalize their profile information based on their role within the company. For instance, a sales representative might want to keep their sales targets visible to their team while keeping personal contact information private.

Glossaire :

Profile

A personal account on a platform that contains user information and settings.

Permissions

The rights or privileges granted to a user by an organization to access or modify certain information.

Update Profile Button

A clickable option on the profile page that allows users to modify their personal information.

Globe Icon

An icon representing the visibility settings of information, indicating whether it is public or private.

Private Mode

A setting that restricts information visibility to only the user, indicated by a padlock icon.

Privacy Settings

Configurations that determine who can see a user's information on their profile.

00:00:03

When you are in your profile,

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you have the possibility depending on

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the permissions issued by your company,

00:00:09

to choose the information you want to

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make visible to your different coworkers.

00:00:13

To manage this information

00:00:15

from your profile page,

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click on the update profile button

00:00:18

further down in front of each section.

00:00:21

There is a button in the shape of a globe.

00:00:24

When you click on it,

00:00:25

you have the option to either

00:00:27

make the information visible to

00:00:28

everyone in your company or make

00:00:30

that content visible to you alone.

00:00:31

If you choose this option.

00:00:34

A padlock replaces the Globe icon,

00:00:36

indicating this information

00:00:37

has gone into private mode.

00:00:39

Your company may have set some restrictions

00:00:42

on privacy settings for profile pages.

00:00:44

You can see here that the

00:00:46

Globe icon is grayed out.

00:00:51

So you cannot click on it.

00:00:53

This means that this information

00:00:54

is set to be visible to everyone

00:00:56

in your company, and you cannot

00:00:58

change this privacy setting.

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