Word - More options and custom labels Tutorial

In this video, you will learn about more options and custom labels in Microsoft 365. The video covers how to customize labels and explore additional features in the Microsoft 365 suite.
This will help you enhance your productivity and make the most out of the tools available.

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Available in Microsoft365

Objectifs :

This video aims to guide users through the process of creating and printing custom labels and name badges using Microsoft Word. It covers the steps for setting up a mail merge, formatting labels, and creating a custom label template for products not listed in Word's options.

Chapitres :

Introduction to Label Printing
Labels are widely used for various purposes, including address labels and business cards. This video demonstrates how to utilize Microsoft Word's Mailings tab to create and print labels effectively.
Starting the Mail Merge
To begin, navigate to the Mailings tab and select 'Start Mail Merge' followed by 'Labels'. You can browse through a list of vendors and product numbers to find templates for different types of labels.
Using an Existing Recipient List
For this tutorial, we will use a self-adhesive name badge template. To supply names for the badges, select 'Use an Existing List' and choose the recipient list created in a previous video. This list serves as a database of contact information, suitable for name badges and other mail merge items.
Laying Out Badge Content
Next, we need to manually insert mail merge fields for the name badges. Start by going to the Home tab and clicking 'Show/Hide Paragraph Marks' to facilitate text selection. In the first cell, type 'Hello, I’m', then insert the 'First Name' and 'Last Name' merge fields. After updating the labels, preview the results to ensure the names will be correctly displayed on each badge.
Formatting the Badges
Adjust the font sizes and center the text horizontally for a polished look. To enhance the design, add a background image by clicking at the beginning of the first line of text, navigating to the Insert tab, and selecting an image. Choose 'Behind Text' in the layout options to ensure the text remains readable.
Finalizing the Badge Design
To ensure the background image complements the text, use the Picture Tools Format tab to adjust the image's brightness and color. Stretch and center the image to fill the cell appropriately. After updating the labels, go to 'File' and 'Print' to check the print preview.
Creating a Custom Label Template
If you wish to use a label product not listed in Word, find a similar product and check its label information for size details. Click 'New Label' to open a dialogue box where you can input the necessary measurements. The preview will help you understand each value, such as vertical pitch. After measuring your label, adjust the values, name your custom label, and click OK to proceed.
Conclusion
This video provides a comprehensive overview of printing labels in Microsoft Word, including creating custom templates. By following these steps, users can effectively design and print labels and name badges tailored to their needs.

FAQ :

What is mail merge and how is it used?

Mail merge is a process that allows users to create personalized documents by merging a template with a database of information. It is commonly used for creating labels, envelopes, and personalized letters.

How do I create a name badge using mail merge?

To create a name badge using mail merge, first prepare a recipient list with names. Then, select a self-adhesive name badge template, insert merge fields for first and last names, and format the badge as desired before printing.

Can I use a custom label product for mail merge?

Yes, you can create a custom label template by measuring your label product and entering the dimensions in the new label dialog box in your word processing software.

What should I do if my label product is not listed in the options?

If your label product is not listed, find a similar product and use its dimensions as a reference to create a new label template by entering the correct measurements.

How can I improve the appearance of my name badge?

You can improve the appearance of your name badge by adjusting font sizes, centering the text, and adding a background image. Make sure the image does not clash with the text by adjusting its brightness and color.

Quelques cas d'usages :

Creating Event Name Badges

Use mail merge to create personalized name badges for attendees at an event. This can enhance networking opportunities and improve the overall experience by making it easier for participants to identify each other.

Generating Mailing Labels for Campaigns

Utilize mail merge to generate mailing labels for marketing campaigns. This allows businesses to efficiently send promotional materials to a targeted audience using their recipient list.

Producing Custom Labels for Products

Create custom labels for products by measuring the label dimensions and using mail merge to print product information. This can streamline the labeling process in manufacturing or retail settings.

Organizing Office Events

For office events, use mail merge to create name badges and labels for seating arrangements. This can help in organizing the event smoothly and ensuring that everyone knows their designated spots.

Creating Personalized Gifts

Use mail merge to create personalized labels for gifts, such as custom wine bottles or gift baskets. This adds a personal touch and can enhance the gifting experience.

Glossaire :

Mail Merge

A process that allows users to create personalized documents by merging a template with a database of information, such as names and addresses.

Recipient List

A database or list of contacts that contains information such as names and addresses, used in mail merge operations.

Merge Fields

Placeholders in a document that are replaced with actual data from the recipient list during the mail merge process.

Self-Adhesive Name Badge

A type of label that can be printed on and then stuck onto clothing or surfaces, typically used for identification purposes.

Label Template

A pre-designed layout for labels that can be used in word processing software to ensure correct formatting and printing.

Vertical Pitch

The distance from the top of one label to the top of the label directly below it, important for aligning labels correctly during printing.

Picture Tools Format Tab

A section in word processing software that provides options for editing and formatting images inserted into a document.

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but you can also find special printer paper for making things like business cards.

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On the Mailings tab,

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click start mail merge and labels.

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You can look through the list of vendors

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and product numbers

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and find templates for all kinds of labels.

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Let's see what we can do with this self-adhesive name badge template.

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To supply the names for the badge,

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we'll use the recipient list we created in movie two.

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Click use an existing list and select the list.

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The recipient list is just a database of contact information.

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So there's no reason why it can't be used for name badges or any other mail merge item.

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Next, we need to lay out the content of the badges.

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The address block works for address labels and envelopes

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but for a name badge we need to insert mail merge fields manually.

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First, go to the home tab

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and click show or hide paragraph marks to make it easier to select text.

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Click the second line in the first cell,

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press enter

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and type, 'Hello I'm.'

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Then move down a few lines

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and click insert merge field.

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Click first name,

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add a space

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and click last name.

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Then click update labels

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and click preview results.

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When we print the badges

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Word will insert the first and last names of each record in the recipient list

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and place them on each badge.

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Next, change the font sizes

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and center the text horizontally.

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Finally, let's add a background image.

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Click at the beginning of the first line of text,

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then go to the insert tab

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click pictures

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and select an image.

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In layout options,

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select behind text.

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Now we need to do something to the background

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so it doesn't fight with the foreground text.

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On the Picture Tools Format tab,

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click corrections

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and choose a bright option.

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Then in color,

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choose a faded tone.

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Finally, stretch and center the picture to fill the cell.

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Then on the Mailings tab, click update labels.

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Click file

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and print

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and take a look at the print preview.

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Now, all we have to do is add our name badge sheet to the printer and click print.

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Now you have a pretty good overview of printing labels in Word.

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But there's one more thing you may be interested in doing

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and that's creating a custom label template.

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Let's say you want to use a label product that isn't listed in label options,

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here's what you can do:

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First, find a product that's similar.

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If your label is used for mailing,

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you can check out other mailing label products.

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Check label information to get a rough idea of the label and paper size.

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When you find something that's close,

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click new label.

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This dialogue box contains all the measurements required to correctly

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print the labels.

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The preview shows you what each value means.

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For example, vertical pitch

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is measured from the top of a label to the top of the label below it.

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You can change the values to get a better idea of what a particular option means.

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After you carefully measure your label,

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change the values,

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then enter a new name for your label

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and click OK.

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Then you're ready to add your content and print.

Mandarine AI: WHAT YOU SHOULD KNOW

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