Viva Insights - Analyze your network and communication habits Tutorial

In this video, you will learn about analyzing your network and communication habits using Microsoft 365. The video covers how to keep yourself organized in your relationships with others using the Groups feature in Outlook.
It also demonstrates how to prepare for a big event by utilizing tools like Yammer to centralize the exchange of information among participants.
Additionally, the video explores how to draw a marketing plan in a short time by leveraging features like Skype for instant communication and collaboration.
By following these strategies, you can improve your network and communication habits for better productivity and efficiency.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the Teamwork tab in Viva Insights, highlighting its features and benefits for understanding communication habits and enhancing productivity within a professional network.

Chapitres :

Introduction to the Teamwork Tab
The Teamwork tab in Viva Insights offers valuable insights into your interactions with colleagues. By analyzing communication habits, users can gain a deeper understanding of their professional network, identifying regular interactions and the channels used for communication.
Understanding Communication Patterns
This section provides indications regarding the number of colleagues you frequently interact with and the collaboration times, both during and outside of your working week. It showcases your communication habits, categorized into individual work, meetings, conversations, and emails.
Pinning Important Contacts
In the Productivity tab, users have the option to pin important contacts based on frequent interactions. This feature highlights priority contacts, aiding in task management and overall productivity by focusing on essential work relationships.
Exploring Your Network
Clicking on 'View My Network' allows users to delve deeper into their connections within the Collaborators section. Here, collaborators are ranked based on their collaboration frequency, presented in a three-tiered graphical view. Viva Insights assesses total collaboration time, considering both working and non-working hours.
Detailed Collaboration Insights
To gain more details about collaboration with a specific contact, users can click on their profile picture. A tooltip will display the total time spent together, broken down by communication type, including emails, meetings, conversations, and calls.
Managing Your Priority List
To remove a contact from the priority list, simply click on the star icon on the collaboration card. The search bar can be utilized to quickly find a contact, streamlining the process of managing communication habits.
Analyzing Communication Activities
The graph detailing communication activities over a four-week period allows users to identify time slots with the most frequent interactions. This empowers users to organize their days more effectively. For instance, if certain hours are particularly busy with communication, users might schedule dedicated periods for individual tasks to minimize interruptions.

FAQ :

What is the purpose of the Teamwork tab?

The Teamwork tab provides insights into your colleagues and your interactions with them, helping you understand your professional network and communication habits.

How can I identify my collaboration times?

You can identify your collaboration times by analyzing the data provided in the Teamwork tab, which shows the frequency of interactions during and outside of working hours.

What is Viva Insights?

Viva Insights is a tool that assesses communication and collaboration patterns, providing detailed insights into your interactions with colleagues.

How do I pin important contacts in the Productivity tab?

You can pin important contacts by selecting them based on your frequent interactions, which highlights their priority in the Productivity tab.

What types of communication activities are tracked?

The application tracks various communication activities, including emails, meetings, conversations, and calls, providing a comprehensive view of your interactions.

How can I improve my task management using this tool?

By analyzing your communication habits and identifying heavy interaction periods, you can schedule dedicated time for individual tasks to enhance your overall productivity.

Quelques cas d'usages :

Improving Team Collaboration

By utilizing the insights from the Teamwork tab, team leaders can identify collaboration patterns and optimize meeting schedules to enhance team productivity.

Prioritizing Key Contacts

Professionals can use the Productivity tab to pin important contacts, ensuring they focus on high-priority interactions that drive their work forward.

Scheduling Individual Work Time

Employees can analyze their communication activities to identify peak interaction times and schedule uninterrupted work periods, improving focus and efficiency.

Enhancing Networking Opportunities

By reviewing collaboration frequency, professionals can identify potential networking opportunities with colleagues they interact with less frequently, fostering stronger professional relationships.

Streamlining Communication

Using the search bar to quickly find contacts allows users to streamline their communication efforts, ensuring they connect with the right people efficiently.

Glossaire :

Teamwork tab

A section in a software application that provides insights into colleagues and communication habits.

Professional network

A group of professional contacts and colleagues with whom one interacts regularly.

Collaboration times

The periods during which colleagues work together, both during and outside of regular working hours.

Productivity tab

A section in the application that helps users manage tasks and prioritize contacts based on interaction frequency.

Viva Insights

A tool that analyzes communication and collaboration patterns within a professional network.

Collaboration frequency

The rate at which individuals work together, measured by the time spent in various communication forms.

Profile Picture

An image representing a contact in the application, which can be clicked for more details about collaboration.

Communication activities

The various forms of interaction, such as emails, meetings, conversations, and calls, that occur over a specified period.

Priority list

A list of important contacts that a user frequently interacts with, which can be managed within the application.

Search bar

A tool within the application that allows users to quickly find specific contacts.

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The Teamwork tab provides

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insights into your colleagues

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and your interactions with them.

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By closely analyzing your

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colleagues and communication habits,

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you gain a deep understanding

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of your professional network,

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identifying your regular interactions

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and the communication channels used.

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Here you find indications

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regarding the number of colleagues

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you frequently interact with,

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as well as collaboration times both during

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and outside of your working week parameters.

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This section showcases

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your communication habits.

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Divided between time for

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individual work meetings,

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conversations and emails,

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In the last section you have the

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option to pin important contacts

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based on your frequent interactions,

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highlighting their priority

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in the Productivity tab.

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This aids in enhancing task

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management and overall productivity

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by focusing on the core of your work.

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Click on View My Network to get more

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details about your connections in

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Viva Insights Collaborators section.

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Collaborators are ranked based

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on their collaboration frequency,

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depicted in a three tiered graphical view.

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Viva Insights assesses the total

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duration of your collaborations over 4 weeks,

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considering the time spent together both

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during and outside of working hours.

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If you want to gain more details about

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your collaboration with a specific contact,

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simply click on their.

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Profile Picture A tool tip presents

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the total time spent together,

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detailed by communication type emails,

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meetings, conversations, and calls.

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To remove a contact from your priority list,

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click on the star icon on

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the collaboration card.

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Use the search bar to quickly find a contact.

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Here you'll find your communication

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habits in a more detailed manner.

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This graph details your communication

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activities over a four week period,

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allowing you to identify time slots

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where interactions are most frequent.

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This empowers you to take steps

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to better organize your days.

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For instance, if certain hours are

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particularly heavy in communication,

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you might schedule periods dedicated to

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individual tasks to avoid interruptions.

Mandarine AI: WHAT YOU SHOULD KNOW

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