PowerPoint - Check Accessibility in PowerPoint Tutorial

In this video, you will learn how to check accessibility in PowerPoint.
The video covers the process of using the "Check Accessibility" tool in Microsoft Office 365 to test the readability of your document.
It is recommended to use this tool once your PowerPoint presentation is finished to ensure its accessibility.
To access the tool, go to the review tab and click on "Check Accessibility." An information pane will open, displaying the results of the inspection and any errors that could hinder comprehension.
You can troubleshoot these errors by clicking on the arrow next to each issue, which will provide a list of recommended actions.
You can apply a one-click fix or explore more options by clicking on the arrow.
Clicking on an error will take you directly to the object that needs attention.
The main errors you may encounter in PowerPoint are related to the alternative text of images and the reading order, which is crucial for accessibility.
The checker will always remind you to check the reading order correctly.
You can check the order of objects by clicking on the arrow next to one of the slides.
Remember to uncheck items that do not provide any information and do not need to be read by the reader.
Additionally, it is important to rename your slides and sections.
To receive real-time notifications of accessibility issues, select the "Keep accessibility checker running while I work" checkbox.
This will add a button to your status bar, allowing you to track issues while you work.
Simply click on the button to open the information pane.
Learning how to check accessibility in PowerPoint will help you ensure that your presentations are accessible to all users.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on using the Accessibility Checker tool in Microsoft Office 365 applications, specifically focusing on PowerPoint presentations. It outlines the steps to test document readability, troubleshoot accessibility issues, and implement recommended actions for improvement.

Chapitres :

Introduction to Accessibility Checker
The Accessibility Checker is a valuable tool integrated into every Microsoft Office 365 application. Its primary purpose is to assess the readability and accessibility of your documents, ensuring that they can be easily understood by all users, including those with disabilities.
Using the Accessibility Checker in PowerPoint
To test the accessibility of a PowerPoint presentation, follow these steps: 1. Navigate to the **Review** tab in the PowerPoint ribbon. 2. Click on **Check Accessibility**. This action opens the information pane, displaying the results of the inspection along with various errors that may hinder comprehension. The Accessibility Checker will highlight issues and provide recommendations for improvement.
Troubleshooting Errors and Accessibility Alerts
When you encounter errors or alerts, you can troubleshoot them by: - Clicking the arrow next to an issue to view a list of recommended actions. - Applying a one-click fix by selecting an action directly. - Clicking the arrow next to an action for additional options. - Selecting the error to be taken directly to the related object in your presentation.
Common Errors in PowerPoint
In PowerPoint, the most frequent accessibility errors include: - **Alternative Text for Images**: Ensure that all images have descriptive alternative text. - **Reading Order**: This is crucial for screen readers. The checker will prompt you to verify the reading order of objects on your slides. To check the reading order, click the arrow next to a slide, which allows you to review the sequence of objects. Remember to uncheck items that do not convey information and do not need to be read.
Renaming Slides and Sections
It is essential to rename your slides and sections appropriately. This practice not only aids in organization but also enhances accessibility for users navigating through your presentation.
Real-Time Accessibility Monitoring
To receive real-time notifications about accessibility issues in your document, select the **Keep Accessibility Checker Running While I Work** checkbox. This feature adds a button to your status bar, allowing you to track issues as you create your presentation. You can click on this button at any time to open the information pane and review accessibility concerns.
Conclusion
Utilizing the Accessibility Checker in Microsoft PowerPoint is crucial for creating inclusive presentations. By following the outlined steps and addressing common errors, you can significantly improve the accessibility of your documents, ensuring they are comprehensible to all users.

FAQ :

What is the Accessibility Checker in Microsoft Office 365?

The Accessibility Checker is a built-in tool in Microsoft Office 365 applications that helps users identify and fix accessibility issues in their documents, ensuring they are readable for all users.

How do I use the Accessibility Checker in PowerPoint?

To use the Accessibility Checker in PowerPoint, go to the Review tab and select 'Check Accessibility.' The Information Pane will open, showing the results of the inspection and any errors that need to be addressed.

What are common errors identified by the Accessibility Checker?

Common errors include missing alternative text for images and incorrect reading order of objects on slides, which can affect comprehension for users relying on assistive technologies.

Can I get real-time notifications for accessibility issues?

Yes, you can enable real-time notifications by selecting the 'Keep accessibility checker running while I work' checkbox. This will add a button to your status bar that tracks issues as you work.

What should I do if I encounter an accessibility error?

Click on the error in the Information Pane to see recommended actions. You can apply a one-click fix or explore more options by clicking the arrow next to the action.

Quelques cas d'usages :

Creating Accessible Presentations

When preparing a presentation for a diverse audience, using the Accessibility Checker in PowerPoint ensures that all content is accessible. By checking alternative text for images and verifying the reading order, presenters can enhance comprehension for individuals with disabilities.

Training Sessions on Accessibility

Incorporating the Accessibility Checker into training sessions for employees can raise awareness about the importance of document accessibility. Participants can learn how to identify and fix common accessibility issues, fostering an inclusive work environment.

Real-time Document Editing

While collaborating on a document, enabling the Accessibility Checker allows team members to receive immediate feedback on accessibility issues. This proactive approach helps ensure that the final document is accessible to all users before distribution.

Compliance with Accessibility Standards

Organizations aiming to comply with accessibility standards can utilize the Accessibility Checker to audit their presentations. By addressing identified issues, they can ensure that their materials meet legal requirements and best practices for inclusivity.

Glossaire :

Accessibility Checker

A tool in Microsoft Office 365 applications that evaluates the readability and accessibility of documents, helping users identify issues that may hinder comprehension.

PowerPoint

A presentation software developed by Microsoft, used for creating slideshows composed of text, images, and other multimedia.

Alternative Text

A description added to images in documents that provides context for users who may not be able to see the images, ensuring accessibility.

Reading Order

The sequence in which content is read by assistive technologies, crucial for ensuring that users with disabilities can understand the information presented.

Information Pane

A panel that opens in Microsoft Office applications to display results from the Accessibility Checker, including errors and recommended actions.

Status Bar

A horizontal bar at the bottom of the application window that displays information about the current document and provides quick access to certain features.

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Check accessibility is a tool provided

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in every Microsoft Office 365 app.

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It allows you to test the

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readability of your document.

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It is advisable to use it once your

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document is finished to test the

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accessibility of a PowerPoint presentation,

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go to the review tab,

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then check accessibility and

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information pane opens with the

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results of the inspection and the

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various errors that could prevent

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comprehension to troubleshoot

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errors and accessibility alerts,

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click the arrow next to an issue to

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open the list of recommended actions.

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You can apply a one click fix by

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clicking an action or click the arrow

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next to an action for more options.

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Clicking on the error takes you

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directly to the object concerned.

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In PowerPoint,

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the main errors you will encounter

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are usually the alternative text of

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the images and the reading order,

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which is particularly important.

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The checker will always warn

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you to check the reading order

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correctly clicking on the arrow

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next to one of the slides allows

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to check the order of the objects.

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Remember to uncheck items that do

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not provide any information and do

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not need to be read by the reader.

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Don't forget to rename your

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slides and sections.

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To be notified of accessibility

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issues in your document in real time,

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select the Keep accessibility checker

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running while I work checkbox.

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The button is then added to your status

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bar and tracks issues while you work.

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Click on it whenever you want

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to open the information pane.

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