Word - Check Accessibility in Word Tutorial

In this video, you will learn about checking accessibility in Word.
The video covers how to use the "Check Accessibility" tool in Office 365 to test the readability of your document.
By going to the "Review" tab, you can access the tool and search for information that may be difficult to read for people with disabilities.
The tool provides an information pane with the results of the inspection and various errors that could hinder understanding.
You can troubleshoot errors and accessibility alerts by clicking on the arrow next to an issue and applying a fix with one click.
The main errors you may encounter are related to image alt text and the style of the document, including text contrast, fonts, and colors.
If your document contains tables or visual items with specific formatting, Word prompts you to check the reading order, headers, or split cells.
To be notified of accessibility issues in real time, you can select the "Keep accessibility checker running while I work" checkbox.
This video will help you ensure that your Word documents are accessible to all users, improving their readability and inclusivity.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the accessibility check tool available in Office 365 applications, specifically focusing on its functionality, usage, and importance in creating accessible documents.

Chapitres :

Introduction to Accessibility Check Tool
The Accessibility Check tool is an essential feature integrated into every Office 365 application. Its primary purpose is to evaluate the readability and accessibility of your documents, ensuring they are user-friendly for individuals with disabilities.
How to Access the Tool
To test the accessibility of a Word document, navigate to the 'Review' tab in the toolbar. Here, you will find the option to 'Check Accessibility.' This tool scans your document for elements that may pose challenges for readers with disabilities.
Understanding the Results
Once the accessibility check is complete, an information pane will appear, displaying the results of the inspection along with various errors that could hinder document comprehension. This allows you to identify and address potential issues effectively.
Troubleshooting Errors
To resolve accessibility alerts, click the arrow next to an identified issue to view a list of recommended actions. You can apply fixes with a single click. Additionally, clicking on an error will direct you to the specific object in question within your Word document.
Common Accessibility Errors
The most frequent errors encountered during the accessibility check typically involve: - Image alt text - Document styles, including text contrast, fonts, and colors - Visual items with specific formatting, such as tables For documents containing tables, it is crucial to verify the reading order and check headers or split cells.
Real-Time Accessibility Monitoring
To receive real-time notifications about accessibility issues while working on your document, select the 'Keep accessibility checker running while I work' checkbox. This feature adds a button to your status bar, allowing you to track issues continuously. You can click this button at any time to open the information pane.
Conclusion
Utilizing the Accessibility Check tool in Office 365 is vital for creating documents that are accessible to all users. By regularly checking for and addressing accessibility issues, you enhance the readability and inclusivity of your content, ensuring that everyone can engage with your work effectively.

FAQ :

What is the Accessibility Checker in Office 365?

The Accessibility Checker is a tool available in Office 365 applications that helps users identify and fix accessibility issues in their documents, ensuring they are readable for individuals with disabilities.

How do I use the Accessibility Checker in Word?

To use the Accessibility Checker in Word, go to the 'Review' tab and select 'Check Accessibility.' This will open the information pane with results and recommendations for improving document accessibility.

What types of errors does the Accessibility Checker identify?

The Accessibility Checker typically identifies errors related to image alt text, document styles, text contrast, fonts, colors, reading order, and the use of headers or split cells.

Can I receive real-time notifications for accessibility issues?

Yes, you can select the 'Keep accessibility checker running while I work' checkbox to receive real-time notifications about accessibility issues as you edit your document.

What should I do if I encounter an accessibility error?

If you encounter an accessibility error, click the arrow next to the issue in the information pane to view recommended actions. You can apply a fix with one click or explore more options.

Quelques cas d'usages :

Creating Accessible Reports

When preparing reports for a diverse audience, using the Accessibility Checker ensures that all readers, including those with disabilities, can understand the content. This is particularly important in corporate settings where inclusivity is a priority.

Designing Educational Materials

Educators can use the Accessibility Checker to create materials that are accessible to all students, including those with visual impairments. By ensuring proper alt text and document structure, learning materials can be more effective.

Improving Website Content

Content creators can apply the principles learned from the Accessibility Checker to enhance the accessibility of web content. This includes ensuring that images have alt text and that text is easy to read, improving user experience for all visitors.

Enhancing Client Proposals

When drafting proposals for clients, using the Accessibility Checker can help ensure that the document is professional and accessible. This can improve communication and increase the likelihood of successful outcomes.

Conducting Accessibility Audits

Organizations can use the Accessibility Checker as part of their audits to assess the accessibility of their documents. This helps identify areas for improvement and ensures compliance with accessibility standards.

Glossaire :

Accessibility

The design of products, devices, services, or environments for people with disabilities. In the context of documents, it refers to how easily a document can be read and understood by individuals with various disabilities.

Office 365

A subscription service offered by Microsoft that includes access to Office applications and other productive tools through the cloud.

Readability

The ease with which a reader can understand a written text. It is influenced by factors such as sentence length, word choice, and text structure.

Alt Text

Short for 'alternative text,' it is a description of an image that is read by screen readers, allowing visually impaired users to understand the content of the image.

Information Pane

A panel that displays information and results related to the accessibility check, including errors and recommendations for improvement.

Reading Order

The sequence in which content is read by screen readers. It is important for ensuring that users with visual impairments can understand the structure of the document.

Status Bar

A user interface element that displays information about the current state of the application, including notifications and tools available to the user.

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Check accessibility is a tool

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provided in every Office 365 app.

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It allows you to test the

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readability of your document.

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It is advisable to use it once your

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Word document is finished to test the

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accessibility of a Word document,

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go to review where you

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can check accessibility.

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This tool makes it possible to

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search for information that may

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be difficult to read for people

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with disabilities and information

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pane opens with the results of the

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inspection and the various errors.

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That could prevent the understanding

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of the document to troubleshoot

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errors and accessibility alerts,

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click the arrow next to an issue to

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open the list of recommended actions.

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You can apply a fix with one click.

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By clicking an action or click the arrow

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next to an action to see more options.

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Clicking on the error takes you directly

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to the object in question in Word.

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The main errors you'll encounter

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are usually with image alt text as

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well as the style of the document,

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including text, contrast, fonts and colors.

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If your document has a lot of

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visual items with particular

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formatting in the form of tables, word asks

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you to check the reading order as

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well as the headers or split cells.

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To be notified of accessibility

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issues in your document in real time,

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select the Keep accessibility checker

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running while I work checkbox.

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The button is then added to your status

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bar and tracks issues while you work.

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Click on it whenever you want

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to open the information pane.

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