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Office 365 - What is accessibility? Tutorial

In this video, you will learn about accessibility in your day-to-day life.
The video covers the design rules and best practices to follow for making content accessible.
It also explores how to improve writing in other languages and introduces tools to improve quality and accessibility.
This training will help you improve the design of your documents in terms of accessibility using Office 365's new features.
By following the tips and advice provided, you can ensure that your documents are accessible to all users.
This will help you create an inclusive work environment and overcome language barriers.

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2973 views

Available in Microsoft365

Objectifs :

This course aims to enhance understanding of accessibility in digital environments, focusing on how Office365 applications can facilitate better interaction for all users, including those with temporary or permanent disabilities. Participants will learn to create accessible documents and emails, utilize instant translation features, and adapt their Windows work environment for improved usability.

Chapitres :

Understanding Accessibility
Accessibility refers to the solutions implemented to address individual interaction challenges with their environment. This concept extends beyond individuals with disabilities; it encompasses everyone. For instance, consider a building's accessibility, the information available on a website, or the usability of digital tools. We all encounter moments of difficulty, such as attending a meeting in an unfamiliar language or dealing with a temporary injury that limits our ability to use a keyboard.
The Role of Office365 Apps
In this course, we will explore how Office365 applications can assist users in overcoming accessibility challenges. Participants will discover innovative features that enable different interactions with apps and enhance communication with others. One notable feature is instant translation, which can bridge language barriers effectively.
Creating Accessible Documents and Emails
We will provide guidance on making your documents and emails accessible within minutes. This includes using appropriate formatting, alt text for images, and ensuring that content is easily navigable for all users, including those with visual impairments.
Adapting Your Windows Work Environment
The course will also cover how to customize your Windows work environment to enhance usability. This may involve adjusting display settings, utilizing accessibility tools, and organizing your workspace to accommodate various needs.
The Importance of Accessibility
Being mindful of accessibility is not only about compliance; it reflects an open and ethical approach to inclusivity. By ensuring your documents are accessible, you demonstrate sensitivity to the needs of visually impaired individuals and contribute to a more inclusive workplace. This practice can also facilitate the integration of new colleagues who may have low vision.

FAQ :

What is the importance of accessibility in digital tools?

Accessibility in digital tools is crucial as it ensures that all users, including those with disabilities, can effectively interact with and benefit from technology. This promotes inclusivity and equal access to information and services.

How can Office365 apps improve accessibility?

Office365 apps improve accessibility by offering features such as instant translation, screen readers, and customizable settings that allow users to adapt their work environment to their specific needs, enhancing productivity and collaboration.

Who benefits from accessibility solutions?

While accessibility solutions are often associated with individuals with disabilities, they benefit everyone. Situations like language barriers or temporary physical limitations can affect anyone, making accessibility a universal concern.

What are some examples of accessibility in the workplace?

Examples of accessibility in the workplace include providing materials in multiple formats (e.g., braille, audio), ensuring physical spaces are navigable for individuals with mobility challenges, and using technology that supports diverse communication needs.

How can I make my documents more accessible?

To make your documents more accessible, use clear and simple language, provide alternative text for images, ensure proper heading structures, and utilize tools within Office365 that check for accessibility compliance.

Quelques cas d'usages :

Enhancing Communication in Multilingual Teams

In a global company, teams often consist of members who speak different languages. By utilizing instant translation features in Office365, team members can communicate effectively during meetings, ensuring that everyone understands the discussion, regardless of their language proficiency.

Supporting Employees with Disabilities

A company can implement accessibility features in their digital tools to support employees with disabilities. For instance, using screen readers and voice recognition software can help visually impaired employees navigate their tasks more efficiently, fostering an inclusive work environment.

Adapting Workspaces for Temporary Limitations

After an employee sustains a temporary injury, such as a wrist fracture, the organization can adapt their digital workspace by enabling voice commands and customizing keyboard shortcuts in Office365, allowing the employee to continue working effectively during their recovery.

Integrating New Team Members

When onboarding a new colleague with low vision, a company can ensure that all training materials are accessible, using large print and audio formats. This demonstrates a commitment to inclusion and helps the new employee feel welcomed and valued.

Improving Document Accessibility for Clients

A marketing agency can enhance the accessibility of their client presentations by ensuring that all documents are formatted correctly, with alt text for images and clear headings. This not only meets legal requirements but also shows clients that the agency values inclusivity.

Glossaire :

Accessibility

Accessibility refers to the design and implementation of solutions that address individual interaction challenges with their environment. This includes physical spaces, digital content, and tools, ensuring that everyone, including those with disabilities, can access and use them effectively.

Office365

Office365 is a cloud-based suite of productivity applications developed by Microsoft, which includes tools like Word, Excel, PowerPoint, and Outlook, designed to enhance collaboration and efficiency in professional settings.

Instant Translation

Instant translation refers to the real-time conversion of spoken or written content from one language to another, facilitating communication and understanding in multilingual environments.

Digital Tools

Digital tools are software applications or platforms that assist users in performing tasks, enhancing productivity, and improving communication, often through the use of the internet or computer systems.

Inclusion

Inclusion is the practice of ensuring that individuals, regardless of their abilities or disabilities, are integrated and valued within a community or organization, promoting equal opportunities for participation.

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The term accessibility is used to designate

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the solutions put in place to respond to

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the individual's problems of interactions

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in relation to his or her environment.

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For example, we can talk about

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the accessibility of a building,

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the information of a website.

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Or the excess ability of digital tools.

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It is often thought that this

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is for people with disabilities,

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but in reality it concerns us all.

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Indeed. We can all experience these

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situations of momentary difficulties.

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Imagine a meeting that takes place

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in a language you do not know at all.

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Or an unfortunate skiing accident

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that prevents you from using your

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keyboard in this course.

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We will look at how Office

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365 apps can help you.

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Discover new and innovative

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features that allow you to interact

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differently with apps and with others.

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For example.

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The possibilities of instant translation.

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We will explain how to make your documents

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and email accessible in a few minutes.

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Finally,

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we will see how to adapt your Windows

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work environment to make it easier to use.

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This course will allow you to discover

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new features that in any case,

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will show you how to be more

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efficient and more productive.

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In addition,

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being concerned about accessibility

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also means being open and ethical.

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Your document may have to be read

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by visually impaired person.

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You will prove to him or her that

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you are sensitive and attentive

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to his or her inclusion.

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It can also be a great way

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to integrate a new colleague

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with low vision.

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