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Teams - Create and manage team channel Tutorial

In this video, you will learn how to create and manage team channels in Microsoft Teams.
The video covers the steps to create a team, add members, and create channels within the team.
It also explains the difference between a team and a channel and how to manage the settings and permissions for each.
This tutorial will help you effectively organize and collaborate with your team using Microsoft Teams.

1:51
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Available in Microsoft365

Description

Objectifs :

Understand the different types of channels in a team, their accessibility, management, and limitations.

Chapitres :

Types of Channels
In a team, you can create two main types of channels: public and private. Public channels are accessible to all team members, allowing for open communication and collaboration. In contrast, private channels are restricted to specific members, ensuring that shared messages and documents are only visible to those included in the channel.
Channel Creation and Limitations
When creating a channel, the type (public or private) is selected at the time of creation and cannot be changed later. Teams are limited to a maximum of 200 channels, with only 30 of those being private channels. If you reach this limit, you must delete existing channels to create new ones. However, be aware that there is a seven-day delay when deleting a channel before you can create a new one.
Managing Private Channels
When establishing a private channel, it is crucial to select which team members will have access. Only these members can view the shared content. It is advisable to assign two owners during the creation of a team or channel. This ensures that if one owner leaves, the other can continue to manage the channel. For instance, if you own a private channel and decide to leave, you will lose access, and only a member of that channel can invite you back. If the second owner also leaves, one of the remaining members will automatically become the new owner.
Viewing Channels
Anyone in the team can create a channel. To view all existing channels, navigate to the team settings and select the channels tab. Here, you will see a list of all public and private channels, even if you are not a member of them. However, you will not have access to their contents unless you are part of the channel.

FAQ :

What is the difference between public and private channels?

Public channels are accessible to all team members, while private channels are restricted to selected members only.

How many channels can I create in a team?

You can create up to 200 channels in total, with a maximum of 30 private channels.

What happens if I delete a channel?

When you delete a channel, there is a seven-day delay before you can create a new one.

Can anyone create a channel?

Yes, any team member can create a channel within the team.

What should I do if I leave a private channel?

If you leave a private channel, you will no longer have access to it unless a member invites you back.

What happens if all owners of a channel leave?

If all owners leave a private channel, one of the remaining members will automatically become the new owner.

Quelques cas d'usages :

Team Collaboration

Using public channels for team-wide announcements and discussions to enhance collaboration and ensure everyone is informed.

Confidential Projects

Creating private channels for sensitive projects where only selected team members can access and share information securely.

Channel Management

Managing channel ownership by assigning multiple owners to ensure continuity in case one owner leaves the team.

Channel Review

Regularly reviewing existing channels in team settings to ensure they are still relevant and to remove any that are no longer needed.

Onboarding New Members

Using private channels to onboard new team members, providing them with a secure space to ask questions and access important documents.

Glossaire :

Channel

A communication space within a team where members can share messages and documents. Channels can be public or private.

Public Channel

A type of channel that is accessible to all team members, allowing open communication and collaboration.

Private Channel

A type of channel that is only visible and accessible to selected team members, ensuring confidentiality of shared messages and documents.

Channel Limit

The maximum number of channels that can be created within a team, which is 200 channels and 30 private channels.

Channel Deletion Delay

A seven-day waiting period that occurs after deleting a channel before a new channel can be created.

Owner

A team member who has administrative rights over a channel or team, responsible for managing its settings and members.

Team Settings

The area within a team where members can view and manage existing channels, including both public and private channels.