Outlook Online - Creating quick accesses and favorites Tutorial

In this video, you will learn about creating quick accesses and favorites in Outlook Online.
The video covers how to mark a folder as a favorite, remove it from the favorites category, and add items to your favorite folders.
It also demonstrates how to pin an email to keep it at the top of the list.
This tutorial will help you navigate your Outlook Online items more efficiently and manage your favorites effectively.

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2543 views

Available in Microsoft365

Objectifs :

This video aims to teach users how to efficiently navigate their Outlook online items by setting favorites and pinning emails. It covers the steps to mark folders as favorites, remove them, and pin emails to keep them at the top of the list.

Chapitres :

Introduction to Outlook Online Navigation
Efficient navigation in Outlook Online is essential for managing emails and folders effectively. This guide will help you learn how to set favorites and pin emails, enhancing your productivity.
Setting Favorites for Folders
To mark a folder as a favorite, follow these steps: - **Right-click on the Folder**: Whether it's a folder you created or a default one, right-click on it. - **Select 'Add to Favorites'**: In the context menu that appears, click on 'Add to Favorites'. - **View in Favorites Category**: The folder will now appear in your Favorites category. To remove a folder from your favorites: - **Right-click on the Folder**: This can be done either in the Favorites tab or where the folder was originally created. - **Select 'Remove from Favorites'**: Click on this option to remove the folder from your favorites. Alternatively, you can add a folder to your favorites by: - **Opening the Folder**: Click on the folder to open it. - **Clicking the Star Icon**: A star will appear next to the folder name in the main view. Click on the star to add it to your favorites. A filled star indicates that the folder is already in your favorites.
Managing Favorite Items
To add items to your favorite folders, you can: - **Move Items**: Right-click on the item and select the desired folder. - **Drag and Drop**: Simply drag the item to the favorite folder of your choice. These methods allow you to efficiently manage your favorite items.
Pinning Emails
To keep an email at the top of your list, you can pin it by following these steps: - **Hover Over the Email**: Find the email you want to pin. - **Click on the Pin Icon**: This will pin the email, keeping it at the top of the list in the folder. - **Unpinning the Email**: To unpin, simply click on the pin icon again. You can pin multiple emails as needed.
Conclusion
Now you know how to define and manage your favorites in Outlook Online, as well as how to pin emails for easy access. These features will help streamline your email management and improve your overall productivity.

FAQ :

How do I add a folder to my favorites in Outlook Online?

To add a folder to your favorites, right-click on the folder and select 'Add to Favorites' from the context menu. The folder will then appear in your Favorites category.

What does a filled star next to a folder name mean?

A filled star indicates that the folder is already marked as a favorite. If the star is not filled, it means the folder is not classified in the Favorites category.

Can I pin multiple emails in Outlook Online?

Yes, you can pin as many emails as you want. Simply hover over the email you want to pin and click on the pin icon to keep it at the top of the list.

How do I remove a folder from my favorites?

To remove a folder from your favorites, right-click on the folder in the Favorites tab or where it was created and select 'Remove from Favorites.'

What is the drag and drop feature in Outlook Online?

The drag and drop feature allows you to move items, such as emails, into your favorite folders by clicking and holding the item, then dragging it to the desired folder.

Quelques cas d'usages :

Organizing Emails for Project Management

In a project management role, you can use the favorites feature to keep all project-related folders easily accessible. By marking these folders as favorites, you can quickly navigate to important emails without searching through your entire inbox.

Prioritizing Client Communications

As a sales representative, you can pin important client emails to ensure they remain at the top of your inbox. This helps you prioritize responses and manage client communications effectively.

Streamlining Team Collaboration

In a team environment, you can create a shared folder for team communications and add it to your favorites. This allows all team members to access important updates and discussions quickly.

Managing Personal and Professional Emails

If you use Outlook Online for both personal and professional emails, you can create separate folders for each and mark them as favorites. This helps you maintain organization and easily switch between personal and work-related emails.

Improving Email Response Times

By pinning emails that require urgent responses, you can ensure that you address critical communications promptly. This practice can enhance your responsiveness and improve overall communication efficiency.

Glossaire :

Outlook Online

A web-based email service provided by Microsoft that allows users to send, receive, and manage their emails and calendar events.

Favorites

A category in Outlook Online where users can mark specific folders or emails for easy access and quick navigation.

Pinning

A feature that allows users to keep specific emails at the top of their list in a folder for easy visibility and access.

Context Menu

A menu that appears when a user right-clicks on an item, providing options related to that item.

Drag and Drop

A method of moving items by clicking and holding the mouse button down while dragging the item to a new location.

Star Icon

An icon used in Outlook Online to indicate whether a folder is marked as a favorite; a filled star means it is a favorite.

00:00:00

To help you navigate your Outlook

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online items more efficiently,

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you have the ability to set

00:00:06

favorites and pin your emails.

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To mark a folder as a favorite,

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simply right click on an existing folder,

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whether you created it or

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it's a default folder.

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In the context menu,

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click on Add to Favorites.

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The folder will then appear

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in your Favorites category.

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To remove it from this location,

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right click on the folder,

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whether it's in the Favorites tab

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or where the folder was created,

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and click on Remove from Favorites.

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Another method is to open

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the folder by clicking on it.

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You will see a star next to

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the name in the main view.

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Click on the star to add the

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folder to your favorites.

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Click on the star again to

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remove it from Favorites.

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A filled star indicates that the folder

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is already in your Favorites category,

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otherwise it means it's not

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classified in that category.

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To add items to your favorite folders,

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you can either move them to the

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desired folder. Using right click.

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Or drag and drop.

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Now you know how to define

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and manage your favorites.

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Next, let's see how to pin an e-mail.

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To keep it at the top of the list.

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Hover over the e-mail you want to pin.

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Click on the pin icon from now on.

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This e-mail will stay at the top of the

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list in the folder where you pinned it.

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You can pin as many emails as you want.

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To unpin the e-mail,

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simply click on the pin again.

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Now you know how to pin your

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emails and manage your favorites.

Mandarine AI: WHAT YOU SHOULD KNOW

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