Word - Customize track changes Tutorial
In this video, you will learn how to customize track changes in Microsoft 365. The video covers various ways to customize the review tools, such as turning on or off the Reviewing Pane, changing to Simple Markup and Hide Comments, and choosing the markup colors.
You will also discover how to lock Track Changes with a password and use the Document Inspector to check for issues before publishing a document.
This tutorial will help you effectively edit documents with others using the review tools in Microsoft 365. For more information, check out the links in the course summary.
- 2:18
- 2428 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2548 times
-
Copilot (licence) - Use Copilot with Right-Click
- 02:50
- Viewed 1523 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 5469 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1609 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 7121 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14801 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3167 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5434 times
-
Collapsible headings
- 3:03
- Viewed 7690 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 4458 times
-
Copy & Paste
- 3:09
- Viewed 3856 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 3798 times
-
Introduction to Word
- 0:59
- Viewed 3766 times
-
More things you can do with pictures
- 4:53
- Viewed 3408 times
-
Insert icons
- 0:43
- Viewed 3392 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 3297 times
-
Locate your documents
- 0:20
- Viewed 3259 times
-
Microsoft Search
- 0:34
- Viewed 3259 times
-
More options and custom labels
- 3:59
- Viewed 3214 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 3158 times
-
Use dictate to type in Word
- 0:27
- Viewed 3149 times
-
Insights into what you're working on
- 0:36
- Viewed 3130 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 3123 times
-
Mail merge
- 3:51
- Viewed 3100 times
-
Format and add a graphic
- 3:20
- Viewed 3092 times
-
Insert items in a document
- 2:59
- Viewed 3067 times
-
Translate Content in Word
- 2:04
- Viewed 3055 times
-
Format a document
- 2:58
- Viewed 3053 times
-
Add a logo or other picture
- 3:17
- Viewed 3052 times
-
3D Models
- 0:42
- Viewed 3049 times
-
Translate your Word documents into any language
- 0:33
- Viewed 3021 times
-
Add a Table from Text with Copilot
- 1:39
- Viewed 2991 times
-
Save, export and share
- 2:08
- Viewed 2987 times
-
Track changes online
- 3:14
- Viewed 2966 times
-
Ink Equation
- 0:43
- Viewed 2956 times
-
Check Accessibility in Word
- 1:42
- Viewed 2950 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2939 times
-
Edit document with natural gestures
- 0:34
- Viewed 2917 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 2891 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2883 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 2857 times
-
A first look at Word 2016
- 3:16
- Viewed 2854 times
-
How things are organized
- 2:00
- Viewed 2854 times
-
Accessibility in Word
- 2:29
- Viewed 2854 times
-
Design considerations for orientation
- 2:00
- Viewed 2841 times
-
Insert and customize a footnote
- 3:04
- Viewed 2839 times
-
Add multiple TOCs to a document
- 4:59
- Viewed 2823 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2751 times
-
A closer look at the ribbon
- 3:54
- Viewed 2750 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2731 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2731 times
-
Modify a TOC with field codes
- 2:59
- Viewed 2730 times
-
Advanced mail merge (Field code)
- 2:59
- Viewed 2712 times
-
Track changes in email with multiple people
- 4:36
- Viewed 2709 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2704 times
-
Create and print labels
- 3:05
- Viewed 2696 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2612 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2610 times
-
Advanced tables of contents
- 3:15
- Viewed 2563 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2558 times
-
Get going fast
- 1:44
- Viewed 2553 times
-
Print letters with mail merge
- 4:02
- Viewed 2549 times
-
Pin your important files
- 0:34
- Viewed 2544 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2539 times
-
Custom margin - Default margin
- 1:06
- Viewed 2517 times
-
Add formatting to a TOC
- 3:48
- Viewed 2507 times
-
Start working together in a document
- 2:03
- Viewed 2504 times
-
Track changes
- 2:34
- Viewed 2485 times
-
Changing existing styles
- 1:08
- Viewed 2454 times
-
Work together in real time
- 1:40
- Viewed 2453 times
-
Styles
- 1:49
- Viewed 2418 times
-
Rewrite or Summarize Existing Text with Copilot
- 2:29
- Viewed 2344 times
-
Working with watermarks
- 2:48
- Viewed 2254 times
-
Improved version history
- 0:56
- Viewed 2253 times
-
Custom margin
- 1:59
- Viewed 2242 times
-
Creating Styles
- 1:03
- Viewed 2211 times
-
Draft Content Based on an Existing Document with Copilot
- 2:15
- Viewed 1576 times
-
Use the Copilot Conversation Pane in Word
- 1:56
- Viewed 1048 times
-
Generate Text from an Idea or Plan
- 2:51
- Viewed 990 times
-
Make changes to a text
- 01:05
- Viewed 355 times
-
Introducing to Word
- 01:00
- Viewed 256 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 16 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 12 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 14 times
-
Relevant views to highlight your information
- 01:52
- Viewed 20 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 13 times
-
A well-structured form for easy entry
- 01:17
- Viewed 16 times
-
The right column type for each data set
- 02:35
- Viewed 12 times
-
Custom columns to match your needs
- 02:09
- Viewed 13 times
-
Smooth updates and management for any list
- 01:06
- Viewed 13 times
-
Simple ways to add data to your list
- 01:06
- Viewed 13 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 14 times
-
A fully custom list built from scratch
- 01:34
- Viewed 17 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 16 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 20 times
-
The essentials of the Lists interface
- 02:01
- Viewed 15 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 14 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 53 times
-
Format and example for optimal results
- 02:03
- Viewed 57 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 48 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 115 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 46 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 50 times
-
Extract Text from an Image
- 01:07
- Viewed 73 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 130 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 143 times
-
Query an Attached Meeting
- 01:51
- Viewed 55 times
-
Plan with Copilot
- 01:15
- Viewed 84 times
-
Share Requests with Your Team
- 03:07
- Viewed 134 times
-
Translate a presentation
- 01:38
- Viewed 61 times
-
Generate a Video
- 01:49
- Viewed 69 times
-
Add Speaker Notes
- 00:56
- Viewed 69 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 137 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 128 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 145 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 187 times
-
Copilot at the service of project reports
- 02:36
- Viewed 156 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 159 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 295 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 160 times
-
Project mode
- 01:31
- Viewed 152 times
-
Create an agent for a team
- 01:53
- Viewed 270 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 267 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 122 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 271 times
-
Copilot Studio agent settings
- 01:33
- Viewed 112 times
-
Add new actions
- 01:54
- Viewed 270 times
-
Create a first action
- 01:59
- Viewed 260 times
-
Manage topics
- 01:51
- Viewed 145 times
-
Manage knowledge sources
- 01:11
- Viewed 110 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 262 times
-
Access Copilot Studio
- 01:09
- Viewed 256 times
-
Get started with Copilot Studio
- 01:25
- Viewed 124 times
-
Introduction to PowerBI
- 00:60
- Viewed 283 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 268 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 260 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 292 times
-
Introduction to Planner
- 00:56
- Viewed 270 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 408 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 279 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 416 times
-
Introduction to Sway
- 01:53
- Viewed 353 times
-
Introducing to Word
- 01:00
- Viewed 256 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 246 times
-
Create a call group
- 01:15
- Viewed 445 times
-
Use call delegation
- 01:07
- Viewed 213 times
-
Assign a delegate for your calls
- 01:08
- Viewed 415 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 218 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 218 times
-
Manage advanced call notifications
- 01:29
- Viewed 229 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 366 times
-
Block unwanted calls
- 01:24
- Viewed 261 times
-
Disable all call forwarding
- 01:09
- Viewed 242 times
-
Manage a call group in Teams
- 02:01
- Viewed 260 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 212 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 218 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 236 times
-
Manage voicemail messages
- 01:55
- Viewed 368 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 406 times
-
Customize your voicemail greeting
- 02:17
- Viewed 212 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 277 times
-
Manage simultaneous calls
- 01:52
- Viewed 244 times
-
Support third-party apps during calls
- 01:53
- Viewed 351 times
-
Add participants quickly and securely
- 01:37
- Viewed 228 times
-
Configure call privacy and security settings
- 02:51
- Viewed 229 times
-
Manage calls on hold
- 01:20
- Viewed 225 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 233 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 220 times
-
Draft a Service Memo
- 02:33
- Viewed 269 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 256 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 426 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 398 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 135 times
-
Other Coaches
- 01:45
- Viewed 283 times
-
Agents in SharePoint
- 02:44
- Viewed 223 times
-
Prompt coach
- 02:49
- Viewed 248 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 236 times
-
Configure a Copilot Agent
- 02:39
- Viewed 246 times
-
Describe a copilot agent
- 01:32
- Viewed 282 times
-
Rewrite with Copilot
- 01:21
- Viewed 235 times
-
Analyze a video
- 01:21
- Viewed 258 times
-
Use the Copilot pane
- 01:12
- Viewed 245 times
-
Process text
- 01:03
- Viewed 240 times
-
Create an insights grid
- 01:19
- Viewed 451 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 246 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 265 times
-
Create an image with Copilot
- 00:42
- Viewed 461 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 257 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 262 times
-
Chat with Copilot
- 00:50
- Viewed 271 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 443 times
-
Data Privacy in Copilot
- 00:43
- Viewed 266 times
-
Access Copilot
- 00:25
- Viewed 476 times
-
Use a Copilot Agent
- 01:24
- Viewed 301 times
-
Edit in Pages
- 01:49
- Viewed 308 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 282 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 268 times
-
Generate the email for the recipient
- 00:44
- Viewed 256 times
-
Action Function
- 04:18
- Viewed 224 times
-
Search Function
- 03:42
- Viewed 268 times
-
Date and Time Function
- 02:53
- Viewed 291 times
-
Logical Function
- 03:14
- Viewed 450 times
-
Text Function
- 03:25
- Viewed 282 times
-
Basic Function
- 02:35
- Viewed 239 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 281 times
-
Introduction to Power Fx
- 01:09
- Viewed 281 times
-
The New Calendar
- 03:14
- Viewed 486 times
-
Sections
- 02:34
- Viewed 252 times
-
Customizing Views
- 03:25
- Viewed 243 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 551 times
Objectifs :
This document aims to provide a comprehensive guide on how to effectively use the review tools in document editing, specifically focusing on Track Changes and comments. It will cover customization options, markup visibility, and document inspection to enhance collaborative editing.
Chapitres :
-
Introduction to Review Tools
In collaborative document editing, utilizing review tools is essential for tracking changes and comments made by different authors. This guide will explore various ways to customize these tools to improve your editing experience. -
Using the Reviewing Pane
The Reviewing Pane is a valuable feature that lists all changes and comments along with the authors responsible for them. To enable this feature, simply turn on the Reviewing Pane. If you prefer a less cluttered view, you can turn it off, switch to Simple Markup, and hide comments. This allows for a cleaner workspace while still retaining access to all markup when needed. -
Customizing Markup Visibility
You can manage the visibility of different types of markup by clicking on 'Show Markup.' This option allows you to select which markup elements you want to see or hide, providing flexibility based on your editing needs. -
Adjusting Markup Colors
To change how markup appears, access the Tracking dialog box launcher and select 'Advanced Options.' Here, you can customize the colors used for insertions and deletions, which are typically different for each author. However, note that the color assigned to each author cannot be changed. -
Locking Track Changes
If you are collaborating with multiple reviewers via email, you can lock Track Changes to prevent alterations. Click the arrow under Track Changes, select 'Lock Tracking,' and enter a password. This ensures that any changes made will be marked, and reviewers cannot accept or reject changes until the document is unlocked with the password. -
Using the Document Inspector
Before finalizing a document, it is advisable to use the Document Inspector. Navigate to 'File,' then 'Info,' and select 'Check for Issues' followed by 'Inspect Document.' This tool checks for hidden comments or revisions and allows you to remove them, ensuring a clean final document. -
Conclusion
By understanding and utilizing the review tools effectively, you can enhance your collaborative editing process. For further information on these tools, refer to the links provided in the course summary.
FAQ :
What is the Reviewing Pane and how do I use it?
The Reviewing Pane is a feature that lists all changes and comments made in a document along with the names of the reviewers. You can turn it on to see detailed information about edits.
How can I customize the markup colors in my document?
You can customize markup colors by clicking the Tracking dialog box launcher and selecting Advanced Options. This allows you to change how insertions and deletions appear, but the color assigned to each author cannot be changed.
What does Lock Tracking do?
Lock Tracking prevents reviewers from turning off Track Changes. When enabled, all changes made to the document will be marked, and reviewers cannot accept or reject changes until it is unlocked with a password.
How do I use the Document Inspector?
To use the Document Inspector, click on File, then Info, and select Check for Issues. From there, you can click Inspect Document to check for hidden comments and revisions before publishing.
What is Simple Markup?
Simple Markup is a viewing option that provides a cleaner view of the document by hiding comments and showing a simplified version of the markup, allowing for more space.
Quelques cas d'usages :
Collaborative Document Editing
When multiple team members are reviewing a document, using the Reviewing Pane helps track all changes and comments effectively, ensuring everyone is aware of edits made by others.
Managing Feedback from Multiple Reviewers
Locking Track Changes is useful when you have many reviewers. It ensures that all edits are recorded without the risk of someone turning off the tracking feature, maintaining the integrity of the review process.
Preparing Documents for Publication
Before publishing a document, using the Document Inspector to check for hidden comments and revisions can help ensure that the final version is clean and professional.
Customizing Document Appearance
Adjusting markup colors through the Tracking dialog box can help differentiate edits made by various authors, making it easier to identify contributions in collaborative projects.
Streamlining Document Review Process
Using Simple Markup allows reviewers to focus on the main content without being distracted by comments, while still having the option to view detailed markup when needed.
Glossaire :
Reviewing Pane
A feature that displays all changes and comments made in a document, along with the names of the reviewers.
Simple Markup
A viewing option that shows a simplified version of the markup, providing more space by hiding comments.
Show Markup
An option that allows users to select which types of markup (insertions, deletions, comments) they want to view in the document.
Tracking dialog box
A settings window where users can adjust how markup appears in a document, including color settings for different authors.
Lock Tracking
A feature that prevents reviewers from turning off Track Changes, ensuring all edits are recorded. It requires a password to unlock.
Document Inspector
A tool that checks a document for hidden comments, revisions, and other issues before publishing.
Inspect Document
The action of using the Document Inspector to identify and address potential issues in a document.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise