Outlook - Go further with Outlook Mobile Tutorial

In this video, you will learn about Outlook Mobile features that are most useful for daily use.
The video covers how to write and send emails, add recipients from the company directory or external contacts, include attachments like photos, and organize emails into folders.
It also explains how to filter emails and manage contacts in Outlook.
This tutorial will help you navigate and utilize Outlook Mobile efficiently for your daily tasks.

2:24
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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the features available in the Outlook mobile application, focusing on calendar management, appointment notifications, and email settings. It is designed to help users effectively utilize these features for better organization and communication.

Chapitres :

Introduction to Outlook Mobile Features
The Outlook mobile application offers several handy features beyond just sending emails. This guide will explore how to manage your calendar effectively, set notifications for appointments, and customize email settings to enhance your productivity.
Managing Your Calendar
To access calendar features, tap on the calendar icon displayed in the agenda view. Here, you can view your appointments and upcoming events. The application allows you to choose different views for better organization: - **Day View**: View your appointments one day at a time. - **Three-Day View**: Display three days side by side for a broader perspective. - **Month View**: See all events for the upcoming month at a glance. To create a new appointment, tap the 'Add' button located at the top right corner. Enter a title and fill in the necessary information before confirming. Your new meeting will then be added to your calendar.
Setting Notifications for Appointments
To ensure you never forget an appointment, Outlook sends notifications at times you choose. To set these notifications, follow these steps: 1. Tap your profile picture to open the menu. 2. Select the cogwheel icon to access settings. 3. In the calendar settings, open the notifications options. 4. Choose the default time for notifications on appointments. Additionally, you can set up notifications for your emails, modifying the sound associated with incoming messages.
Managing Email Notifications
You can also choose to completely disable email notifications if you prefer not to be disturbed, such as during training sessions. In such cases, it is advisable to activate automatic replies to inform your contacts that you will not be reading emails for several days. To do this: 1. Go to your account settings. 2. Activate the automatic reply feature. 3. Write a message that will be automatically sent to colleagues trying to contact you. 4. Optionally, write a separate message for people outside your company by activating the corresponding button.
Conclusion
In summary, the Outlook mobile application provides essential features for managing your calendar and email notifications effectively. By utilizing these tools, you can enhance your organization and ensure that you stay informed about your appointments and communications, even when you are unavailable.

FAQ :

How do I manage my calendar in Outlook Mobile?

To manage your calendar in Outlook Mobile, tap on the calendar icon to access the agenda view. You can switch between different views such as day, three-day, or month by tapping the respective buttons.

How can I create a new appointment in Outlook Mobile?

To create a new appointment, tap the add button located at the top right of the calendar screen. Enter a title and fill in the necessary information before confirming to add the meeting to your calendar.

How do I set notifications for my appointments?

To set notifications for your appointments, tap your profile picture to access the menu, then select the cog wheel for settings. In the calendar settings, open the notifications options to choose the default time for notifications.

Can I disable email notifications in Outlook Mobile?

Yes, you can disable email notifications by going into the settings and modifying the notification options for messages sent and received.

What are automatic replies and how do I set them up?

Automatic replies are pre-set messages that inform others of your unavailability. To set them up, go to your account settings and activate the automatic replies feature, where you can write a message for both internal and external contacts.

Quelques cas d'usages :

Scheduling Meetings

Professionals can use Outlook Mobile to schedule meetings efficiently by creating appointments directly from their mobile devices, ensuring they stay organized and on top of their commitments.

Setting Up Notifications for Important Events

Users can set up notifications for important appointments and deadlines, allowing them to receive timely reminders and avoid missing critical events.

Managing Work-Life Balance

By utilizing automatic replies during training or vacations, employees can inform colleagues of their unavailability, helping to manage expectations and maintain work-life balance.

Customizing Notification Sounds

Users can modify notification sounds for emails and calendar events to differentiate between types of alerts, enhancing their ability to prioritize tasks effectively.

Using Calendar Views for Planning

Professionals can switch between different calendar views (day, three-day, month) to plan their schedules according to their preferences, improving their time management skills.

Glossaire :

Outlook Mobile

A mobile application developed by Microsoft that allows users to manage their emails, calendars, and contacts on their smartphones or tablets.

Calendar Management

The process of organizing and scheduling appointments, events, and reminders within a calendar application.

Agenda View

A display format in calendar applications that shows a list of upcoming appointments and events in chronological order.

Notifications

Alerts or reminders sent by applications to inform users about upcoming events, messages, or other important information.

Automatic Replies

Pre-set messages that are automatically sent to contacts when a user is unavailable, typically used to inform others of their absence.

Profile Picture

An image that represents a user in applications, often used to access personal settings and account information.

Cog Wheel

An icon commonly used in applications to represent settings or configuration options.

00:00:18

View you will find your appointments and upcoming events. You can choose a different view by tapping this button day to view your appointments one day at a time.

00:00:31

Three day to view 3 days side by side.

00:00:35

Month to display all events for the coming month.

00:00:40

To create a new appointment tab the add button at the Top right.

00:00:45

Enter a title and feeling the information before confirming.

00:00:53

You knew meeting is added to your calendar.

00:00:57

To make sure you never forget an appointment outlook sends you notifications at the times, you choose.

00:01:04

To set these notifications go in the menu by tapping your profile picture.

00:01:10

And tap the cog wheel.

00:01:13

In the calendar settings open the notifications options choose the default time for notifications on appointments.

00:01:22

You can also set up notifications for your emails.

00:01:27

You can modify the sound associated with the notifications of messages sent and received you can also choose to completely disable email notifications.

00:01:38

For instance, if you were in training and you do not want to be disturbed. Besides take the habit in this case to activate automatic replies of non availability to inform your Contacts that you will not read your emails for several days to do this go to your account settings.

00:01:59

And at the activation button.

00:02:01

You can then write message that will be automatically sent to colleagues trying to contact you.

00:02:10

You can also write a separate message for people outside your company by activating this button.

Mandarine AI: WHAT YOU SHOULD KNOW

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