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Outlook - Join a group Tutorial

In this video, you will learn how to search for and join a group on the Engage platform.
The video covers the default display of communities you are a part of, accessing other communities through the Communities tab, and viewing the latest and recommended groups.
To join a community, simply click on the "Join" button.
This tutorial will help you navigate and participate in different groups on Engage.

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Available in Microsoft365

Description

Objectifs :

This document aims to provide a comprehensive guide on how to search for and join groups within a platform, detailing the steps involved and the actions required for both public and private groups.

Chapitres :

Introduction
Joining groups on a platform can enhance collaboration and communication. This guide outlines the steps to search for and join groups, whether they are public or private, ensuring you can connect with the right communities.
Searching for a Group
To find a group you wish to join, follow these steps: 1. Navigate to the Home tab. 2. Enter the group name in the 'Search People' box. 3. Review the list of results to locate the desired group. 4. Select the group from the list.
Joining a Group
Once you have found the group, you can join by: - Clicking on the 'Join' button on the Groups Contact card. - If the group is private, a request will be sent to the group's admin for approval.
Responding to Group Invitations
If you receive an email invitation from a group you are not a member of, you can join by: - Selecting 'Join' on the group header located in the right corner of the reading pane. - For private groups, wait for your request to be approved by the admin.
Notification Upon Joining
After being added to a group, you will receive an email notification. To access the group: - Open the email and click 'Go' on the group link. - Utilize the options on the ribbon to start conversations or change your membership status.
Exploring Group Features
In your email notifications, you can explore the group further by: - Visiting the 'Explore the Group' section to view conversations, the group's calendar, and files. - Accessing all groups you have created or been invited to from the left navigation bar under 'Groups'.
Participating in Group Activities
To engage with the group: - Click on the group name to enter. - Participate in conversations or use the options on the ribbon to access files, calendar, notebook, and other relevant information.
Conclusion
Joining and participating in groups is a valuable way to enhance your experience on the platform. By following the outlined steps, you can easily find and engage with groups that align with your interests and professional needs.

FAQ :

How do I join a group on the platform?

To join a group, go to the Home tab, enter the group name in the Search People box, select the group from the list, and click 'Join' on the group's Contact card. If the group is private, your request will be sent to the admin for approval.

What happens if I receive an email about a group I'm not a member of?

If you receive an email about a group you are not a member of, you can select 'Join' on the group header in the right corner of the reading pane. If the group is private, you will need to wait for your request to be approved by the admin.

How can I access the groups I have created or been invited to?

You can access all the groups you have created or been invited to from the left navigation bar under 'Groups.' Simply click on the group name to participate in conversations or access files and calendars.

What should I do if I want to change my membership status in a group?

To change your membership status in a group, use the options available on the ribbon after selecting the group you want to modify.

Will I be notified when I am added to a group?

Yes, when you are added to a group, you will receive an email notification. Open the email and click 'Go' on the group link to access it.

Quelques cas d'usages :

Joining a Professional Networking Group

A user can search for and join a professional networking group to connect with industry peers, share insights, and collaborate on projects. This can enhance their professional network and open up new opportunities.

Participating in Project Collaboration

Team members can join a project-specific group to streamline communication and share resources. By accessing the group's calendar and files, they can improve project efficiency and ensure everyone is on the same page.

Managing Group Memberships

An admin can manage group memberships by approving or declining requests, ensuring that only relevant members are part of the group. This helps maintain the group's focus and effectiveness.

Utilizing Group Resources

Members can explore the group section to access shared files, calendars, and conversations, which can aid in project planning and execution. This centralized access to resources can significantly improve productivity.

Engaging in Community Discussions

Users can join community groups to engage in discussions on topics of interest, share knowledge, and learn from others. This fosters a sense of community and encourages collaborative learning.

Glossaire :

Group

A collection of individuals who come together for a common purpose, often within a platform or application, to share information, collaborate, and communicate.

Private Group

A group that restricts membership and visibility to its content, requiring approval from an admin for new members to join.

Admin

Short for administrator, the person responsible for managing a group, including approving membership requests and overseeing group activities.

Contact Card

A visual representation of a group or individual's information, often containing options to join, message, or view details.

Ribbone

A user interface element that provides access to various tools and options within an application, typically located at the top of the screen.

Email Notification

A message sent to inform users about updates, activities, or invitations related to groups or other interactions within a platform.

Explore the Group Section

A feature that allows users to view conversations, calendars, and files associated with a specific group.

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