To Do - Manage the most important tasks Tutorial

In this video, you will learn how to manage the most important tasks using Microsoft 365. The video covers various managerial use case scenarios, including organizing meetings easily with Outlook, Skype, and OneNote.
It also demonstrates how to manage your team's activity using Planner Online and a smartphone, analyze activity using Excel and Power BI, and communicate and share information with your team using Groups and SharePoint.
By applying the appropriate Office 365 tools, you can improve your management processes and productivity.
This will help you effectively handle tasks and achieve your goals faster.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of how to effectively manage and organize important tasks within a task management application. It highlights the features available for marking tasks as important, sorting them, and managing completed tasks.

Chapitres :

Introduction to Task Management
In today's fast-paced environment, effective task management is crucial for productivity. This guide focuses on utilizing the important list feature within a task management application, which consolidates all tasks marked as important, whether they are created in the application or synced from other platforms like Outlook.
Understanding the Important List
The important list serves as a centralized location for all tasks you have designated as important. This includes tasks created in the 'To Do' section, tasks assigned in the planner, and emails synced from Outlook. By tapping the star icon next to a task's name, you can easily mark it as important, allowing for better organization.
Benefits of Using the Important List
Organizing your important tasks in one place offers several advantages: - **Centralized Management**: All important tasks are grouped together, making it easier to focus on what matters most. - **Sorting Options**: You can sort tasks based on their purpose using filters available in the application. - **Completion Tracking**: Marking a task as completed can be done by checking it off, which will either hide it from the list or display it as scratched, depending on your settings.
Managing Your Tasks
The application provides various options for managing your important tasks: - **Bulk Actions**: Select multiple tasks to move them to another list or change their deadlines. - **Sorting Filters**: Use different filters to sort your tasks according to your preferences. - **Customization**: Change the graphic theme of your list by assigning a color or photo to make it visually appealing. - **Visibility Options**: Choose to hide or display completed tasks based on your workflow needs.
Conclusion
Utilizing the important list feature in your task management application can significantly enhance your productivity. By effectively marking, sorting, and managing your tasks, you can ensure that you stay organized and focused on your priorities. Embracing these tools will lead to a more structured approach to task management.

FAQ :

How do I mark a task as important?

To mark a task as important, simply tap the star icon next to its name in your to-do list. This will help you organize your tasks more effectively.

What happens when I complete a task?

When you complete a task, you can check it off. It will either disappear from the list if you have chosen to hide completed tasks or appear scratched if you choose to display all tasks.

Can I change the deadline of my tasks?

Yes, you can change the deadlines of your tasks by selecting them in bulk and moving them to another list or adjusting their deadlines through the options menu.

How can I sort my tasks?

You can sort your tasks using different filters available in your to-do application, allowing you to organize them based on criteria such as importance or due date.

Is it possible to customize the appearance of my task list?

Yes, you can customize the graphic theme of your task list by assigning it a color or photo to make it visually appealing.

Quelques cas d'usages :

Project Management

In a project management setting, team members can use the important tasks list to prioritize their work, ensuring that critical tasks are completed on time. By marking tasks as important, they can focus on high-priority items and improve overall project efficiency.

Personal Productivity

Individuals can utilize the important tasks feature in their personal to-do lists to manage daily responsibilities effectively. By sorting tasks based on importance, they can enhance their productivity and ensure that essential tasks are not overlooked.

Email Management

Professionals can sync their email tasks with their to-do list, marking important emails that require follow-up. This integration helps in managing communication effectively and ensures timely responses.

Event Planning

Event planners can use the important tasks list to keep track of critical deadlines and tasks related to event organization. By filtering tasks, they can ensure that all necessary preparations are completed on schedule.

Team Collaboration

In a collaborative work environment, team members can share their important tasks list to keep everyone informed about priorities. This transparency helps in coordinating efforts and achieving common goals.

Glossaire :

To Do List

A list of tasks that need to be completed, often organized by priority or deadline.

Planner

A tool or application used to organize tasks, appointments, and deadlines.

Sync

The process of ensuring that data is the same across multiple devices or applications, such as syncing tasks from Outlook to a to-do list.

Task

An individual piece of work or duty that needs to be completed.

Filter

A feature that allows users to sort or display tasks based on specific criteria, such as importance or deadline.

Completed Task

A task that has been finished, which can be marked off in a to-do list.

Graphic Theme

The visual design elements of a list, including colors and images that can be customized.

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the tasks you have marked as important,

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whether they are the ones

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you have created in to do.

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Your tasks assigned in planner or email

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that you have synced from outlook.

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12 test to this list.

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Simply tap the store next to its name,

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marking your task as important will

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allow you to better organize yourself.

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Not only are your important tasks

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grouped in one place in a list.

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But he will also allow you to sort your

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tasks according to their purpose in the

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other lists in your todo application

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that take this filter into account.

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To mark an important task is completed,

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simply check it off.

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It will disappear from the list

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if you choose to hide completed

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task or will appear scratched.

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If you choose to display all your tasks.

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Finally,

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you have several options for

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this list through this menu.

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Change your tasks by selecting them in bulk,

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moving them to another list,

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or changing their deadlines.

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Sort your tasks through different filters.

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Change the graphic theme on your list

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by assigning it a colour or photo.

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And finally choose to hide or

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display the task you have completed.

Mandarine AI: WHAT YOU SHOULD KNOW

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