Word - More things you can do with pictures Tutorial

In this video, you will learn about more things you can do with pictures using Microsoft 365. The video covers various features and tools within the Microsoft 365 suite that allow you to enhance and manipulate images.
You will discover how to edit, resize, apply filters, and add effects to your pictures using applications like Word, PowerPoint, and Excel.
This will help you create visually appealing documents, presentations, and spreadsheets, making your work more engaging and professional.

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Word
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Available in Microsoft365

Objectifs :

This video aims to teach viewers how to customize watermarked pictures in a document by utilizing the header and footer editor, allowing for greater flexibility and creative options.

Chapitres :

Introduction to Custom Watermarks
In this section, we explore the concept of customizing watermarked pictures in documents. By bypassing the watermark gallery, users can achieve complete flexibility in their designs.
Creating a Rectangle in the Header
To start, double-click the header area of your document. Click on 'Insert' and select 'Rectangle Shape.' Draw a rectangle on the page. Since the header and footer editor is open, this rectangle will be placed behind the text and will appear on all pages of the document.
Inserting a Picture into the Shape
Next, to add a picture, navigate to the 'Drawing Tools Format' tab, click 'Shape Fill,' and select 'Picture.' Choose a picture to insert. Instead of adding the picture directly to the page, adding it to the shape allows for more options, including transparency adjustments.
Adjusting Picture Properties
When a picture is added to a shape, it stretches to fill the shape. To restore its original aspect ratio, go to the 'Picture Tools Format' tab, click 'Crop,' and then select 'Fit.' Adjust the crop handles to remove any empty space around the picture. After cropping, turn off the crop tool and remove the shape outline.
Resizing and Aligning the Picture
You can now resize and move the picture. To align it automatically, click 'Align,' then select 'Align Center' and 'Align Middle.' This ensures the picture is perfectly centered within the header.
Enhancing Picture Settings
Open the 'Format Shape' dialog box and navigate to the 'Fill' and 'Line' tab. Click on the 'Picture' tab to access settings for brightness, contrast, and color. Experiment with the sharpness setting to slightly blur a picture with a lot of detail. Additionally, you can add artistic effects to reduce the picture's detail, pushing it into the background.
Previewing and Saving the Watermark
To preview what the watermark will look like when printed, click 'File' and then 'Print.' If satisfied with the watermark, you can reuse it in other documents. Click 'Design' and then 'Watermark,' followed by 'Save Selection to Watermark Gallery.' Type a name for your watermark and click 'OK.'
Using Different Watermarks in Sections
Watermarks are linked to headers and footers, allowing for different watermarks on different pages. For instance, click 'Different First Page' to set a unique watermark for the first page. You can also create sections to add different watermarks throughout the document. By turning off 'Link to Previous' in the section headers, you can isolate sections and insert distinct watermarks for each.
Conclusion
In conclusion, this video provides comprehensive guidance on customizing watermarks in documents. By utilizing the header and footer editor, users can create unique and personalized watermarks, enhancing the overall presentation of their documents. For further information, refer to the links in the course summary.

FAQ :

What is a watermark and why would I use one?

A watermark is a graphic or text that is placed in the background of a document to indicate its status or ownership. It is commonly used to prevent unauthorized use of the document or to signify that it is a draft or confidential.

How do I add a watermark to my document?

To add a watermark, double-click the header area of your document, insert a shape, fill it with a picture, and adjust the settings as needed. You can also save your watermark for future use.

Can I have different watermarks on different pages?

Yes, you can create sections in your document and unlink the headers to have different watermarks on different pages. This allows for customized watermarks throughout the document.

What should I do if my picture doesn't fit the shape correctly?

If your picture stretches to fill the shape, you can click on the picture tools format tab, select 'crop', and then choose 'fit' to restore the original aspect ratio. Adjust the crop handles to remove any unwanted space.

How can I adjust the brightness and contrast of my watermark image?

After inserting your image into the shape, click on the format shape dialog box, navigate to the picture tab, and you will find settings for brightness, contrast, and color adjustments.

Quelques cas d'usages :

Branding Company Documents

Companies can use watermarks to brand their documents, ensuring that every page reflects their logo or brand identity. This can enhance professionalism and deter unauthorized use.

Creating Draft Versions of Reports

When preparing draft versions of reports, adding a 'DRAFT' watermark can clearly indicate the document's status, preventing misinterpretation by readers.

Customizing Marketing Materials

Marketing teams can create visually appealing brochures or flyers by adding custom watermarks that align with their campaign themes, enhancing the overall design.

Educational Materials

Educators can use watermarks in their teaching materials to indicate ownership or to signify that the materials are for educational use only, helping to protect intellectual property.

Legal Documents

Law firms can add watermarks to legal documents to indicate confidentiality or to mark them as privileged, ensuring that sensitive information is protected.

Glossaire :

Watermark

A watermark is a recognizable image or pattern in paper that appears lighter than the surrounding paper. In digital documents, it is used to indicate the status of the document (e.g., draft, confidential) or to brand the document.

Header and Footer

Headers and footers are sections at the top and bottom of each page in a document, respectively. They can contain text, images, or other elements that are repeated across multiple pages.

Shape Fill

Shape fill refers to the option in graphic design software that allows users to fill a shape with color, texture, or an image.

Aspect Ratio

Aspect ratio is the ratio of the width to the height of an image or shape. Maintaining the aspect ratio ensures that the image does not get distorted when resized.

Crop

Cropping is the process of removing unwanted outer areas from an image. This can help focus on the main subject of the image.

Artistic Effect

Artistic effects are filters or styles applied to images to create a specific visual appearance, often used to enhance or alter the image's detail.

Section

In document editing, a section is a part of a document that can have its own formatting, headers, footers, and other properties, allowing for different layouts within the same document.

00:00:05

to customize waternarked pictures,

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you can go to the next level and

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bypass the watermark gallery altogether.

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I'll show you how,

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double click the header to open headers and footers.

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Click insert and select the rectangle shape,

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then draw a rectangle on the page,

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because the header and footer editor is open,

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we're actually drawing the rectangle

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in the header of the document,

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which places it in a layer behind the text

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and on all the pages of the document.

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To add a picture, go to the drawing tools format tab,

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click shape fill and click picture.

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Select a picture and insert it.

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Now, why don't we add the picture

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to the field property of the shape,

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instead of directly to the page

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because this way, we have more options

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to work with including transparency.

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When you add a picture to a shape,

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it stretches to fill this shape.

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To get it back to its original aspect ratio,

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click the picture tools format tab,

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click, crop and click, fit.

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Then adjust the crop handles to remove

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the empty space around the picture.

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Click crop again to turn it off,

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then, go back to the drawing tools tab

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and remove the shape outline.

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Now we can resize the picture,

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move it,

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or line it automatically by clicking the drawing tools format tab.

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Clicking align and clicking align center and align middle.

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Next, click the format shape dialog box launcher

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and the fill in line tab,

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now you can adjust the transparency so it doesn't compete with the text.

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Click the picture tab,

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and you have settings for brightness, contrast and color.

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Try the sharpness setting to blur

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a picture slightly if it has a lot of detail.

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For this picture, let's go to the effects tab

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and add an artistic effect.

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This is another tool you can use to reduce

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the detail of the picture to push

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it more into the background.

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Again, when you wanna see what the watermark

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will look like when it's printed, click, file and print.

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Then check the pages.

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If you're happy with your watermark,

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you can reuse it in other documents.

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Click design and watermark,

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then click, save selection to watermark gallery.

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Type a name and click okay.

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Now, adding the watermark is as easy as

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looking through the gallery.

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So now you have lots of options

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for adding and working with watermarks.

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The secret, is accessing through the header

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and footer editor, and here's something else

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because watermarks are related to headers and footers,

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you can also use the options on the header

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and footer tools design tab.

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For example, click different first page,

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if you want a different watermark than the first page.

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You can also create sections to add

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different watermarks throughout a document.

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Here's the same document without watermarks,

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I've zoomed back so you can see three pages of it.

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I've also turned on show paragraph marks,

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so you can see that I've added a section here and here.

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Double click the header and you can see

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the three sections that were created.

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Click next to go to the section two header

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and turn off link to previous,

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then click, next to go to section three and turn off link to previous.

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By turning off the links, I've isolated

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the three sections, now I can click the section one header

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and insert a watermark, to keep

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it simple, I'll add a star shape.

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Then I can click the section two header

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and add a different shape.

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And go to the third section and insert a third shape.

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Three different custom watermarks

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created by using sections that were unlinked

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and inserting the watermark graphics

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directly to the header and footer.

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So now you know just about everything

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there is to know about watermarks.

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For related information, check out

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the links in the course summary.

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