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Outlook - Outlook Mobile for Daily Use Tutorial

In this video, you will learn about Outlook Mobile for daily use.
The video covers the features of Outlook Mobile that will be most useful in your daily life.
It starts by showing you how to write a new email, add recipients from the company directory or external contacts, and include attachments like photos.
The video also explains how to manage your inbox, reply to emails, and organize them into different folders.
Additionally, it demonstrates how to access and filter your emails, as well as how to add and save contacts in Outlook Mobile.
This tutorial will help you effectively use Outlook Mobile for your daily email communication and organization.

4:46
3038 views

Available in Microsoft365

Objectifs :

This tutorial aims to familiarize users with the essential features of the Outlook mobile application that can enhance their daily communication and email management.

Chapitres :

Introduction to Outlook Mobile Features
In this tutorial, we will explore the key features of the Outlook mobile application that are most useful for your daily life. Upon opening the Outlook app, you will be directed straight to your inbox.
Composing a New Email
To compose a new email, tap the button located at the top right corner of the screen. Begin by entering one or more recipients in the 'To' line. As you type the name of a contact, Outlook will suggest several people from your company directory. If the desired contact does not appear, tap 'Search Directory' to find more results. You can also add external recipients by entering their email address directly if it's your first time contacting them. Later, we will discuss how to add this person to your Outlook contacts and synchronize them with your phone.
Writing Your Message
Next, fill in the subject line and write the content of your message. If you need to include a photo for additional context, tap the attachment icon and select 'Take Photo.' Once you confirm, the photo will be automatically added to your email. When you are finished, send your email by tapping the send button, which will return you to your inbox.
Understanding Your Inbox
Your inbox is divided into two sections: 'Focused' and 'Other.' In the 'Focused' inbox, you will find emails from colleagues, while the 'Other' section contains emails from third-party services, such as newsletters. If you receive a new email, you have several options for replying. Open the email and tap 'Reply' to send a message back. Alternatively, tapping the arrow on the left reveals more options, such as 'Forward' to resend the message and its attachments, or 'Edit Recipients' to reply while adding other contacts.
Organizing Your Emails
To manage a high volume of emails, it is advisable to sort them into different folders. Select an email, then choose 'Move to Folder' to create a new folder and name it. Your email will be transferred to this new folder. To view all your folders, tap your profile picture to access the menu, where you will find a list of all created folders. You can also filter your emails for easier navigation by tapping the filter button and selecting options such as 'Unread' for unopened emails, 'Flagged' for emails with tasks, or 'Attachments' to show only emails with attachments. To remove a filter, tap 'Clear.'
Managing Your Contacts
To view your contacts in Outlook, tap the magnifying glass icon to display the list of all your Outlook contacts. To add a new contact, tap the add symbol at the top right or use the search tab to find the create button. Note that Outlook requires permission to access your phone's contact list, which can be set in your phone's settings. After entering the contact information, tap 'Done' to save it. Your new contact will be added to your Outlook directory. Additionally, you can save the contacts created in Outlook to your iPhone's directory by going to your application settings and selecting 'Save Contacts' in your account settings.

FAQ :

What is Outlook Mobile?

Outlook Mobile is a mobile application developed by Microsoft that allows users to manage their emails, contacts, and calendars directly from their smartphones.

How do I add a new contact in Outlook Mobile?

To add a new contact in Outlook Mobile, tap the add symbol at the top right or use the create button in the search tab. You will need to authorize the app to access your phone's contact list.

What is the Focused Inbox feature?

The Focused Inbox feature in Outlook separates your important emails from less important ones, categorizing them into 'Focused' and 'Other' sections for easier management.

How can I filter my emails in Outlook Mobile?

You can filter your emails by tapping the filter button and selecting options such as unread emails, flagged emails, or emails with attachments.

Can I send attachments in my emails using Outlook Mobile?

Yes, you can send attachments in your emails by selecting the attachment icon and choosing to take a photo or select a file from your device.

How do I organize my emails into folders?

To organize your emails into folders, select an email, tap 'move to folder', and then create a new folder or select an existing one to transfer the email.

Quelques cas d'usages :

Managing Work Emails

Professionals can use Outlook Mobile to efficiently manage their work emails by utilizing the Focused Inbox feature to prioritize important messages and filter out less relevant ones.

Collaborating with External Contacts

When working with external clients or partners, users can easily add new contacts by entering their email addresses and later synchronizing them with their phone's contact list for seamless communication.

Organizing Email Correspondence

Users can create folders to categorize emails based on projects or clients, helping to keep their inbox organized and making it easier to locate important messages.

Sending Multimedia Emails

In scenarios where visual information is crucial, users can take photos directly within the Outlook app and attach them to emails, enhancing communication with recipients.

Filtering Important Messages

By using the filter feature, users can quickly find unread emails or those with attachments, improving their efficiency in managing high volumes of emails.

Glossaire :

Outlook Mobile

A mobile application developed by Microsoft that allows users to manage their emails, contacts, and calendars on their smartphones.

Inbox

The main folder in an email application where incoming emails are received and stored.

Recipient

The person or entity to whom an email is addressed.

Focused Inbox

A feature in Outlook that separates important emails from less important ones, categorizing them into 'Focused' and 'Other' sections.

Attachments

Files or images that are sent along with an email message.

Folders

Organizational units within an email application that help users categorize and store emails.

Contacts

Individuals or entities saved in the email application that can be easily accessed for sending emails.

Synchronization

The process of ensuring that data, such as contacts, is consistent and up-to-date across multiple devices.

Filter

A tool that allows users to sort and display emails based on specific criteria, such as unread status or attachments.

00:00:12

When you open your outlook application. You arrive directly in your inbox a better not the Top right enables you to write a new email.

00:00:22

Start by adding one or more recipients.

00:00:25

On the two line and telephos letters of a contact name.

00:00:30

Outlook displays several people within the company directory.

00:00:34

If you don't find the person you are looking for tap search directory to view more results select the person you wish to contact.

00:00:44

You can also add a recipient, which is a person external to the company.

00:00:48

If you can take this person for the first time enter their email address directly later we will see how you can add this person to your outlook Contacts and how to synchronize this Contacts on your Phone.

00:01:02

Then add the subject of your email in the appropriate field and write the content of your message.

00:01:11

Sometimes you will have to include a photo in your email to give your recipient more information to do this that the attachment. I can and select take photo.

00:01:25

If it suits you confirm.

00:01:28

It is automatically added to your email.

00:01:31

Once you're done send your email by tapping this button.

00:01:35

It will bring you back to your inbox note that it is divided into 2 parts focused and other in the focused inbox.

00:01:45

You receive emails from colleagues inside or outside your company in other you will find the emails sent by 3rd party services.

00:01:54

For instance, newsletters to which you have subscribed besides you just received a new email. You have several options to reply first that the email to open it at the bottom of your screen.

00:02:06

You can directly tap reply to write and send back a message to this contact, however, by tapping on the arrow on the left other options are available.

00:02:17

Forward to resend this message and its attachments to other people.

00:02:22

Edit recipients to reply to the person who wrote to you by adding other recipients.

00:02:29

When you receive a lot of emails to avoid getting confused start sorting them gradually. It is recommended to store them in different folders select an email and select move to folder.

00:02:43

Then create a new folder and name it.

00:02:50

Your email is transferred into your new folder to find all your folders types your profile picture to access the menu. In this pain, you will find a list of all the folders. You have created In addition to your inbox tap it to open it and access its content.

00:03:12

You can also filter your emails to find them more easily.

00:03:16

Do this type of filter button and choose from the following options and read to display emails you have not opened yet.

00:03:27

Flagged for emails to which you have associated a task.

00:03:32

Attachments to show only emails with attachments.

00:03:37

To remove a filter tap Anita gain.

00:03:41

Jax S you contact list in outlook type the magnifying glass tab.

00:03:47

Tabbed his button to display the least of all your outlook Contacts.

00:03:52

These are context, you have added regardless of your company directory.

00:03:57

To add a new contact that the add symbol at the Top right or directly from the search tab that the create button.

00:04:06

Nodes have outlook needs you to authorize the application to access your phones contact list.

00:04:12

Section is done from the Phone settings.

00:04:17

Feeling your contact information and tap done to save it your new contact is added to your outlook directory know that you can save the Contacts you created in outlook in your iphone's directory to do this go to your application settings.

00:04:35

Then in your account settings select save Contacts.

00:04:40

Now you will find other your outlook Contacts in your directory.

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