Shift - Printing a Schedule Tutorial

In this video, you will learn about printing a schedule using Microsoft 365. The video covers how to print a schedule in Shifts, a tool that allows you to create and manage schedules for your team.
It explains that even with all the digital tools available, having a hard copy of your schedule can be important for sharing with team members.
Shifts provides the option to print the schedule or adjust the printing settings.
It also mentions that you can create a PDF file of the schedule and save it on your OneDrive.
This tutorial will help you effectively print and share schedules with your team using Microsoft 365.

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Available in Microsoft365

Objectifs :

This video aims to highlight the importance of having a hard copy of planning documents and demonstrates how to utilize the Shifts tool for printing and creating PDF files for effective team communication.

Chapitres :

The Importance of Hard Copies
In today's digital age, having access to various tools is essential. However, it remains crucial to maintain a hard copy of your planning documents. This practice ensures that all team members have a tangible reference, facilitating better communication and collaboration.
Using Shifts for Printing
Shifts provides users with the option to print planning sheets easily. To print, you must first select the appropriate option within the tool. The printing features available in Shifts are similar to those found in Word, allowing for customization of the print layout to suit your needs.
Creating PDF Files
In addition to printing, Shifts allows users to create PDF files. This feature is beneficial for both managers and team members who may want to save a copy of the planning documents on their OneDrive. Having a PDF version ensures that the document is easily accessible and can be shared with others as needed.

FAQ :

Why is it important to have a hard copy of my planning?

Having a hard copy of your planning is important because it allows you to present information clearly to your team members, ensuring everyone is on the same page and can refer to it during discussions.

How can I print my planning sheet using Shifts?

To print your planning sheet in Shifts, you need to select the print option first. It offers similar printing options as Microsoft Word, allowing you to customize how the document is printed.

Can I save my planning as a PDF?

Yes, Shifts provides the option to create a PDF file of your planning, which can be saved on your OneDrive for easy access and sharing.

What are the benefits of using OneDrive for storing my planning documents?

Using OneDrive for storing your planning documents allows you to access them from any device, share them easily with team members, and ensure they are backed up in the cloud.

Quelques cas d'usages :

Team Shift Planning

Managers can use Shifts to create and print a hard copy of the weekly shift schedule to distribute to team members during a meeting, ensuring everyone is aware of their responsibilities.

Document Sharing

A team member can save a planning document as a PDF on OneDrive, allowing them to share it with colleagues who may not have access to the Shifts tool, ensuring everyone stays informed.

Backup Planning Documents

Both managers and team members can create PDF versions of their planning documents and store them on OneDrive, providing a backup in case of data loss or technical issues with the Shifts application.

Glossaire :

Shifts

A scheduling tool that allows managers and team members to plan and manage work shifts effectively.

PDF

Portable Document Format, a file format used to present documents in a manner independent of application software, hardware, and operating systems.

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device with internet connectivity.

Hard Copy

A physical printed version of a document, as opposed to a digital version.

00:00:02

Even with all the access to all the

00:00:04

tools at the reach of your hand,

00:00:07

it is still important to

00:00:08

have a hard copy of your planning

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to show to

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your team members, which is why Shifts gives

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you the option to just print the sheet or

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adjust the how to print it.

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It has the same options as Word

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but you have to select this

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option first. It gives you also

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the option to create a PDF file in case you

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need, as both a manager or a team member,

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to save a copy on your OneDrive.

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