Office Online - Run a search in Office365 Portal Tutorial

In this video, you will learn how to run a search in the Office365 Portal.
The video covers the search tool in the portal, how to enter your search, and the different items that can match your search.
It also demonstrates how to view all your search results, use filters to refine your search, and sort results by file type or SharePoint sites.
This tutorial will help you effectively navigate and find what you need in the Office365 Portal.

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2769 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to effectively use the search tool in your office portal to find applications, files, coworkers, or SharePoint sites. It outlines the steps to perform searches, view results, and utilize filters for refined searches.

Chapitres :

Introduction to the Office Portal Search Tool
The office portal features a powerful search tool designed to help users quickly locate applications, files, coworkers, and SharePoint sites. This guide will walk you through the process of using this tool effectively.
How to Use the Search Tool
To initiate a search, click on the search bar located at the top of the office portal. The system automatically suggests search selections based on your recent activities, frequent contacts, and other relevant data. Begin typing your search query, such as the name of a document, and the portal will display various items that match your input.
Viewing Search Results
Once you have entered your search term, you can view all results by clicking on the designated link or by pressing the 'Enter' key on your keyboard. This action will take you to the search results page, where you can explore the outcomes of your search.
Understanding the Search Results Tabs
The search results page is organized into different tabs: - **All Tab**: This tab gathers all results corresponding to your search, regardless of their type. - **Files Tab**: Here, you will find all files and folders that match your search criteria, including office documents, images, videos, and PDF files. You can sort these results by file type or modified date. - **Sites Tab**: This tab displays various SharePoint sites that align with your search query.
Refining Your Search
To enhance the accuracy of your search results, you can apply filters. For instance, you can filter results based on your contacts or specific types of images. This feature allows for a more tailored search experience, ensuring you find exactly what you need.
Conclusion
The search tool in your office portal is an invaluable resource for efficiently locating necessary information. By following the steps outlined in this guide, you can maximize your use of the search functionality, making your work more productive and organized.

FAQ :

How do I use the search tool in the Office Portal?

To use the search tool, click on the search bar and enter your query. Office will provide suggestions based on your activity and contacts. You can refine your search using filters.

What types of files can I find using the search tool?

You can find various types of files including Office documents, images, videos, and PDF files using the search tool.

Can I filter my search results?

Yes, you can use filters to refine your search results based on criteria such as file type, modified date, or specific contacts.

What is the difference between the 'Files Tab' and 'Sites Tab' in search results?

The 'Files Tab' displays all files and folders matching your search, while the 'Sites Tab' shows different SharePoint sites that correspond to your search query.

How can I sort my search results?

You can sort your search results by file type or modified date to find the most relevant items quickly.

Quelques cas d'usages :

Finding Project Documents

A project manager can use the search tool to quickly locate all documents related to a specific project by entering the project name in the search bar and applying filters to narrow down the results to only relevant files.

Collaborating with Team Members

A team member can search for a colleague's name to find shared documents and relevant SharePoint sites, facilitating collaboration and communication on ongoing projects.

Organizing Files Efficiently

An office administrator can utilize the search tool to identify and organize files by type, ensuring that all images and videos are categorized correctly for easy access by the team.

Accessing Historical Data

A data analyst can use the search tool to find historical reports by filtering results by modified date, allowing for efficient retrieval of past documents for analysis.

Glossaire :

Office Portal

A web-based platform that provides access to various Microsoft Office applications, files, and collaboration tools.

Search Tool

A feature within the Office Portal that allows users to find applications, files, coworkers, or SharePoint sites by entering keywords.

Search Bar

An input field where users can type their search queries to find relevant content within the Office Portal.

Search Selection

A list of suggested search results generated automatically by Office based on user activity and contacts.

Search Results Page

A dedicated page that displays all items matching the user's search query, allowing for further exploration.

Filters

Tools that allow users to narrow down search results based on specific criteria, such as file type or date modified.

Files Tab

A section within the search results that shows all files and folders that match the user's search criteria.

SharePoint Sites

Websites created using Microsoft SharePoint that facilitate collaboration and document management within organizations.

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Your office portal provides you with

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a search tool to help you find apps,

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files, coworkers or SharePoint sites.

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To use it, click the search bar.

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Office automatically gives you

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a search selection based on

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your activity on the portal,

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who you contact regularly and more.

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Enter your search. For example,

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the name of a document as you type.

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Your search office provides different

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items that can match your search.

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To view all your search results, click here.

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Or on the anterior key on your keyboard you

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then arrive on the search results page.

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The old tab gathers all the results

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corresponding to your search,

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regardless of their nature.

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You can use filters to refine your search.

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The files tab displays all the files

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and folders matching your search.

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You can find office documents,

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images, videos or PDF files.

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This time office offers you to

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sort your results according to the

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type of files you're looking for.

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In addition to sorting by modified

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date the sites.

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That offers you different SharePoint

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sites that match your search.

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You can also filter according to

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your contacts or images for example.

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