Word - Start working together in a document Tutorial

In this video, you will learn about starting to work together in a document using Microsoft 365. The video covers how Word brings your ideas to life with collaboration editing tools and design options.
You can compose your own words and format text with themes.
The video also demonstrates how to collaborate and share your document on OneDrive, allowing you to chat, comment, and co-author documents with others in real-time.
Additionally, you can make Skype calls from your document and brainstorm ideas while reviewing and tracking changes.
The video highlights the powerful proofing tools and style suggestions from the editor, as well as the ability to view and edit documents from a web browser or the Word mobile app.
Learning how to work together effectively in a document will help you enhance your productivity and collaboration skills.

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Objectifs :

This document aims to provide a comprehensive guide on how to effectively collaborate on a document using Word 2016 or Word Online, detailing the steps for sharing, editing, and managing real-time collaboration settings.

Chapitres :

  1. Introduction to Document Collaboration
    Collaborating on documents has become essential in today's work environment. This guide will walk you through the process of saving, sharing, and editing documents in Word 2016 and Word Online, ensuring a smooth co-authoring experience.
  2. Saving and Sharing the Document
    To begin collaborating, first save your document on OneDrive. Once saved, share it with individuals who will have permission to modify it. This can be done by sending them a link to the document.
  3. Opening and Editing the Document
    Open and edit the document using either Word 2016 or Word Online. There is no special authoring mode required to start co-authoring. If you are using Word 2016, ensure you have agreed to allow others to see your changes by selecting 'yes' to automatic sharing.
  4. Real-Time Collaboration Features
    When collaborators follow the link you provided, the document will open in their version of Word or in their web browser using Word Online. If they are also using Word Online or Word 2016 and have enabled automatic sharing, you will see their edits in real-time. Colored flags will indicate where each person is working within the document.
  5. Managing Collaboration Settings
    To adjust real-time collaboration options, navigate to 'File' > 'Options' > 'General'. Here, you can choose your preferred settings for real-time collaboration: - **Always**: Others who have agreed to share their changes will always see yours. - **Ask Me**: If you are new to real-time co-authoring, you will be prompted to decide whether to share changes automatically. - **Never**: Opting out means no one will see your changes until you save the document back to its online location.
  6. Conclusion
    Understanding how to effectively collaborate on documents in Word 2016 and Word Online enhances productivity and teamwork. By following the steps outlined in this guide, you can ensure a seamless co-authoring experience, allowing for real-time updates and efficient communication among team members.

FAQ :

How do I start co-authoring a document in Word?

To start co-authoring, save your document on OneDrive and share it with others. They can then open and edit the document in Word 2016 or Word Online.

What happens if I don't agree to automatic sharing in Word 2016?

If you don't agree to automatic sharing, others will not see your changes in real-time until you save the document back to its online location.

Can I see who else is working on the document?

Yes, you can see who else has the document open, even if you have opted out of real-time co-authoring.

How can I change my real-time collaboration settings?

To change your real-time collaboration options, go to File > Options > General, and select your preferred setting under Real-Time Collaboration Options.

What are colored flags in Word?

Colored flags are visual indicators that show you where each person is working in the document during co-authoring.

Quelques cas d'usages :

Collaborative Document Editing in a Team

A marketing team can use co-authoring in Word Online to collaboratively edit a campaign proposal. Each member can make changes in real-time, allowing for immediate feedback and faster completion of the document.

Remote Work Collaboration

A remote software development team can utilize Word 2016 to co-author project documentation. By sharing the document on OneDrive, team members can contribute to the documentation simultaneously, improving productivity and ensuring everyone is on the same page.

Academic Group Projects

Students working on a group project can use Word Online to co-author their research paper. They can see each other's contributions in real-time, making it easier to integrate different sections and ideas.

Client Proposal Development

A consulting firm can use real-time collaboration in Word to develop client proposals. By sharing the document with clients, both parties can make edits and suggestions, leading to a more tailored and effective proposal.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device with an internet connection.

co-authoring

A collaborative process where multiple users can edit a document simultaneously in real-time.

Word 2016

A version of Microsoft Word, part of the Microsoft Office suite, released in 2015, featuring various tools for document creation and editing.

Word Online

A web-based version of Microsoft Word that allows users to create and edit documents directly in a web browser.

real-time collaboration

A feature that enables multiple users to work on a document at the same time, seeing each other's changes as they happen.

automatic sharing

A setting that allows changes made by users to be shared automatically with others who have access to the document.

colored flags

Visual indicators in Word that show where each collaborator is working within the document.

File Options

Settings within Microsoft Word that allow users to customize their experience, including collaboration settings.

résultat(s)
00:00:06
first, save the document on Onedrive,
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then share it with people who will be able to modify it.
00:00:12
Open and edit the document in Word 2016 or Word Online.
00:00:16
There's no special authoring mode or command
00:00:19
to begin co-authoring.
00:00:21
If you're using Word 2016
00:00:23
and haven't already agreed to let others see your changes,
00:00:26
say yes, to automatic sharing.
00:00:29
When people follow the link you sent them
00:00:32
your doc will open in their new version of Word,
00:00:34
or in their web browser, Word Online.
00:00:38
If they're also using Word Online or Word 2016
00:00:41
and have agreed to automatically share changes,
00:00:43
you'll see their work as it happens.
00:00:46
Colored flags will show you exactly where
00:00:48
in the document each person is working.
00:00:51
Word will alert you when people enter or leave.
00:00:58
To change the real-time collaboration options
00:01:01
go to file, options, general,
00:01:06
and under real-time collaboration options
00:01:08
choose the setting you want.
00:01:10
By selecting always, others who have agreed
00:01:13
to share their changes will always be able to see yours.
00:01:17
By selecting ask me,
00:01:19
if you've never used real-time co-authoring before
00:01:21
you'll be asked whether you want to automatically
00:01:23
share your changes as they happen.
00:01:26
Choose yes to always allow automatic sharing
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when you're working with others.
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Uncheck the don't ask me again box,
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if you want to be asked the next time you open a document
00:01:36
in which someone else is sharing their changes.
00:01:39
By selecting never, you opt out of real-time
00:01:42
co-authoring for this and all other documents.
00:01:45
No one but you will be able to see your changes
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until you save your document back to its online location,
00:01:51
nor will you see theirs as they happen.
00:01:54
You will, however, be able to see who else
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has a document open.
00:01:58
Each of these settings affects Word,
00:02:00
not just the document you're working on.

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