Word - Track changes Tutorial

In this video, you will learn how to track changes in Microsoft Word.
The video covers enabling and disabling track changes, viewing modifications, and choosing which changes to track.
This will help you keep track of the changes made by your collaborators and easily accept or reject them.
By following these steps, you can effectively collaborate on Word documents.

2:34
2607 views

"Answers" tab – process the responses collected through your form or quiz
- 01:54
- Viewed 2 times
Distribute a form or quiz to collect responses
- 02:14
- Viewed 2 times
Set up your form before sharing it to collect responses
- 02:36
- Viewed 2 times
Format a form or quiz with text tools and themes
- 02:17
- Viewed 2 times
Get your employees' opinions with the Ranking tool in Microsoft Forms
- 02:33
- Viewed 2 times
Create a Likert scale in a Microsoft Forms form or quiz
- 02:31
- Viewed 2 times
Create a satisfaction scale with the Net Promoter Score tool in Microsoft Forms
- 01:42
- Viewed 7 times
Create an assessment in a Microsoft Forms form or quiz
- 01:48
- Viewed 2 times
Customize a form through a Microsoft Forms template
- 02:05
- Viewed 2 times
Multiple-choice questions in Microsoft Forms forms or quizzes
- 02:14
- Viewed 2 times

Available in Microsoft365

Objectifs :

This video aims to teach users how to effectively use the Review tab in Microsoft Word for collaborative document editing. It covers commenting, tracking changes, and sharing documents via email.

Chapitres :

Introduction to the Review Tab
The Review tab in Microsoft Word provides essential tools for collaborating on documents with others. This section introduces the purpose of the Review tab and its functionalities.
Commenting on Documents
When you receive a document via email and want to provide feedback, the first step is to save it to your computer and open it in Word. To comment on a specific part of the document, navigate to the Review tab and click on 'New Comment.' This feature allows you to add your thoughts without altering the original text. Each comment includes your name and the timestamp, making it easy for others to see who provided the feedback.
Using Track Changes
For a more direct approach, you can edit the document text itself. Before making any changes, ensure that 'Track Changes' is activated. This feature highlights modifications in the margin, allowing you to see what has been altered. Hovering over the changes reveals who made them and when. This method is beneficial as it records all edits without making them permanent, giving the original author the option to accept or reject changes.
Editing Capabilities
With Track Changes enabled, you can move, copy, delete, and insert text, change formatting, and even modify images or insert objects. This flexibility allows for comprehensive document revisions while maintaining a clear record of all changes made.
Saving and Sharing the Document
After reviewing and making changes to the document, click on the File tab and select 'Save As' to save it as a new file, adding your name to the end of the file name for easy identification. To share the document with the original sender, go to File, then Share, and select Email to send it as an attachment. In the email form, enter the sender's email address, type a message, and click Send.
Conclusion
In summary, the Review tab in Microsoft Word is a powerful tool for collaborative editing. By utilizing commenting and Track Changes, users can provide feedback and make revisions while keeping the original document intact. This process enhances communication and ensures that all contributions are documented.

FAQ :

What is the purpose of the Review tab in Word?

The Review tab in Word provides tools for collaborating on documents, allowing users to add comments, track changes, and manage document revisions.

How do I add a comment in Word?

To add a comment in Word, go to the Review tab, click on 'New Comment', and type your feedback. Your name and the time of the comment will be included.

What is the benefit of using Track Changes?

Track Changes allows users to make edits without permanently altering the document. It records all changes, making it easy for others to review and decide whether to accept or reject them.

Can I hide comments in Word?

Yes, you can hide comments by clicking on 'Show Comments' in the Review tab, which allows you to focus on the document without distractions.

How do I save a document with my name in the file name?

After reviewing a document, click on the File tab, select 'Save as', and add your name to the end of the file name before saving.

What steps do I take to email a document back to the sender?

To email a document back, click on the File tab, select 'Share', then 'Email', and send it as an attachment. Make sure to add the sender's email address and a message.

Quelques cas d'usages :

Collaborative Document Review

When multiple team members need to provide feedback on a project proposal, they can use the Review tab in Word to add comments and track changes, ensuring all input is documented and easily reviewed.

Editing Academic Papers

Students can use Track Changes to edit each other's papers, allowing for a clear view of all modifications and suggestions, which can enhance the quality of the final submission.

Client Document Feedback

Consultants can send drafts to clients for review, using comments and tracked changes to facilitate clear communication about revisions, making it easier for clients to approve or suggest further edits.

Creating Marketing Materials

Marketing teams can collaborate on brochures or presentations by using the Review tab to comment on design elements and text, ensuring that all team members' ideas are considered before finalizing the document.

Legal Document Review

Lawyers can utilize Track Changes to review contracts, allowing them to make edits and comments that can be easily accepted or rejected by their colleagues, streamlining the review process.

Glossaire :

Review tab

A section in Microsoft Word that provides tools for collaborating on documents, including commenting and tracking changes.

Comment

A note added to a document that allows users to provide feedback or suggestions without altering the original text.

Track Changes

A feature in Microsoft Word that records all edits made to a document, allowing users to see what changes were made, by whom, and when.

Margin

The blank space around the edges of a document where comments or notes can be displayed.

File tab

The section in Microsoft Word where users can access file-related options such as saving, sharing, and printing documents.

Save as

A command that allows users to save a document under a new name or format.

Email attachment

A file that is sent along with an email message, allowing the recipient to download and view the document.

00:00:06

Here's how it works,

00:00:08

let's say someone sends you a document in email and ask for your input,

00:00:12

first save it to your computer

00:00:20

then open the copy in Word.

00:00:24

Now, when you find something you want to comment on, what do you do?

00:00:28

Well, if it were paper you might scribble something in the margins

00:00:32

but with Word,

00:00:33

you can go to the Review tab

00:00:35

and click new comment,

00:00:37

then type your comment.

00:00:40

Notice that includes your name and the time you made it.

00:00:44

Comments are great because they allow you to add an idea or opinion to a document

00:00:48

without actually changing anything,

00:00:50

in fact, you can hide them by clicking show comments.

00:00:57

If you want to take a more direct approach,

00:00:59

you can change the actual text of the document,

00:01:02

but before you do click here,

00:01:04

to turn on track changes.

00:01:07

Now watch what happens when you make a change.

00:01:12

This line appears in the margin.

00:01:16

When you click the line,

00:01:18

you can see what changed

00:01:20

and you can hold the mouse over the changes to see who made them and at what time.

00:01:25

Click the line again to hide the changes.

00:01:29

The good thing about track changes is that it records every edit

00:01:32

without making anything permanent.

00:01:35

You can move, copy,

00:01:38

delete and insert text,

00:01:40

change formatting,

00:01:43

even change pictures and insert objects.

00:01:46

The person who sent you the document can see the changes you made and decide

00:01:50

whether to accept or reject them.

00:01:53

After you review a document you can click the File tab

00:01:56

and Save as,

00:01:59

then save it as a new file with your name added to the end of the file name.

00:02:05

If you want to email it back to the sender

00:02:08

click File,

00:02:09

Share,

00:02:11

then click Email,

00:02:13

and send as attachment.

00:02:17

In the email form,

00:02:18

add the sender's email address on the To line,

00:02:22

type a message

00:02:24

and click Send.

00:02:27

Up next, we'll use track changes

00:02:29

to incorporate the revisions in the document.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

2960 Views

Microsoft Word Video Training – Intermediate

Through a logical progression of video tutorials, discover the intermediate features of Microsoft Word.

ALL COURSES