Excel - TEXTJOIN Tutorial

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Objectifs :

Understand how to use the TEXTJOIN function in Excel to combine text strings with specified delimiters, while ignoring empty cells.

Chapitres :

Introduction to TEXTJOIN Function
The TEXTJOIN function in Excel is a powerful tool that allows users to combine multiple text strings into a single string. This function is particularly useful when you want to create a list of items, such as email addresses, with a specific delimiter separating each item.
Key Features of TEXTJOIN
The TEXTJOIN function has several key features that enhance its usability: - **Combines Text Strings**: It allows you to merge a list or range of text strings into one. - **Custom Delimiters**: You can specify a delimiter (such as a comma, space, or any other character) that will be placed between each text value. - **Ignore Empty Cells**: The function can be set to ignore any empty cells in the range, ensuring that the final output is clean and free of unnecessary delimiters.
Using TEXTJOIN to Highlight Email Addresses
To illustrate the use of the TEXTJOIN function, consider a scenario where you want to compile a list of email addresses from a range of cells. Here’s how you can do it: 1. **Select the Delimiter**: Choose the character you want to use to separate the email addresses (e.g., a comma). 2. **Ignore Empty Cells**: Ensure that the function is set to ignore any empty cells in your selected range. 3. **Define the Text Range**: Specify the range of cells that contain the email addresses you want to combine. By following these steps, you can easily create a single string of email addresses, formatted neatly with your chosen delimiter.
Practical Example
For example, if you have the following email addresses in cells A1 to A5: - john@example.com - jane@example.com - (empty cell) - doe@example.com - (empty cell) Using the TEXTJOIN function with a comma as the delimiter and the option to ignore empty cells, the result would be: "john@example.com, jane@example.com, doe@example.com" This output is concise and free of any unnecessary commas from the empty cells.
Conclusion
The TEXTJOIN function is an essential tool for anyone looking to efficiently combine text strings in Excel. By understanding its features and how to apply it, users can streamline their data management tasks, particularly when dealing with lists of information such as email addresses. This function not only saves time but also enhances the clarity of the data presented.

FAQ :

What is the TEXTJOIN function used for in Excel?

The TEXTJOIN function is used to combine multiple text strings from a list or range into a single string, with a specified delimiter separating each value.

How do I specify a delimiter in the TEXTJOIN function?

You can specify a delimiter by including it as the second argument in the TEXTJOIN function. For example, using a comma as a delimiter would look like TEXTJOIN(",", TRUE, range).

Can TEXTJOIN ignore empty cells?

Yes, the TEXTJOIN function can be set to ignore empty cells by using the second argument as TRUE. This way, only non-empty cells will be included in the combined string.

What happens if I use a space as a delimiter in TEXTJOIN?

If you use a space as a delimiter in the TEXTJOIN function, the combined text will have spaces between each text value. For example, TEXTJOIN(" ", TRUE, range) will separate each value with a space.

Quelques cas d'usages :

Combining Email Addresses

In a corporate setting, you can use the TEXTJOIN function to combine a list of employee email addresses into a single cell for easy sharing. This is particularly useful when sending mass emails or creating contact lists.

Creating a Custom Report

When generating reports, you can use TEXTJOIN to compile comments or feedback from multiple sources into one cell, making it easier to review and analyze the information.

Data Cleanup

TEXTJOIN can be used to clean up data by combining related text entries from different cells into one, while ignoring any empty cells. This can streamline data presentation and improve readability.

Glossaire :

TEXTJOIN

A function in Excel that combines a list or range of text strings into a single string, using a specified delimiter between each text value.

delimiter

A character or string that separates text values in a combined string, such as a comma, space, or semicolon.

empty cells

Cells in a spreadsheet that do not contain any data or text. The TEXTJOIN function can be set to ignore these cells when combining text.

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