PowerPoint - Trigger a video Tutorial

In this video, you will learn about triggering a video in the Microsoft 365 environment.
The video covers the process of searching for and accessing videos in Microsoft 365, whether they are stored in SharePoint, OneDrive, or your Office space.
By using the search bar located at the top of your Microsoft Office apps, you can easily find and watch videos that are relevant to your needs.
This will help you efficiently navigate and utilize the video resources available in Microsoft 365.

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Available in Microsoft365

Objectifs :

This video tutorial aims to teach users how to effectively use triggers in PowerPoint to control video playback during presentations. It covers the steps to insert a video, set up triggers, and create custom media controls for enhanced interactivity.

Chapitres :

Introduction to Video Triggers
In PowerPoint, triggers provide a significant advantage when playing videos during a presentation. They allow you to control when a video starts, ensuring it doesn't play until you are ready. This tutorial will guide you through the process of setting up video triggers step by step.
Inserting a Video
To begin, create a slide and insert a shape that will act as the trigger for your video. Navigate to the 'Insert' tab, select 'Video', and then choose 'Video on my PC'. After inserting the video, it may cover the shape, but this is not an issue as you can drag the video off the slide and resize it as needed.
Setting Up Video Playback
Access the 'Video Tools' and then the 'Playback' tab. Here, you will encounter a critical aspect: how to start the video. By default, PowerPoint treats video and sound as effects, which can be managed in the Animation pane. The video is set to play when clicked, but you can change this setting to 'Automatically' if desired.
Using Triggers to Control Video Playback
To ensure the video plays only when you want it to, remove the automatic play effect. Instead, set the shape (the pyramid) as the trigger for the video. This means that clicking the shape will start the video. Test this setup by clicking the trigger to see the video play.
Creating Custom Media Controls
Another effective way to use triggers is by creating your own media controls for the video. Each control (Play, Pause, Stop) can be set as a trigger. To create these controls, insert a shape that will serve as the button. For example, use an Action button for the Play control. After removing the existing trigger for the video, apply a Play effect from the animation gallery and assign the trigger to the Action button.
Conclusion
By following these steps, you can enhance your PowerPoint presentations with interactive video playback. Utilizing triggers not only allows for better control over when videos play but also improves audience engagement. Experiment with different shapes and controls to find the best setup for your presentations.

FAQ :

How do I start a video automatically in PowerPoint?

To start a video automatically in PowerPoint, select the video in the Animation Pane, then change the start option from 'On Click' to 'Automatically' in the Playback tab.

What is a trigger in PowerPoint?

A trigger in PowerPoint is an action that starts an animation or media playback when a specific object, such as a shape or button, is clicked.

Can I create custom controls for video playback in PowerPoint?

Yes, you can create custom controls for video playback in PowerPoint by inserting shapes as buttons and assigning triggers to them for actions like Play, Pause, or Stop.

What is the purpose of the Animation Pane?

The Animation Pane allows users to view and manage all animations applied to objects on a slide, including the order and timing of these animations.

How do I remove the automatic play effect from a video?

To remove the automatic play effect from a video, select the video in the Animation Pane and change the start option back to 'On Click' in the Playback tab.

Quelques cas d'usages :

Interactive Presentations

Using triggers to control video playback can enhance interactive presentations. For example, a presenter can set up a shape as a trigger to start a video, allowing for a seamless flow of information without manual intervention.

E-Learning Modules

In e-learning modules, custom media controls can be created to allow learners to play, pause, or stop instructional videos. This gives users control over their learning pace and enhances engagement.

Marketing Presentations

In marketing presentations, using triggers to start videos can help highlight product features dynamically. For instance, clicking a button can trigger a video showcasing a product in action, making the presentation more compelling.

Training Sessions

During training sessions, instructors can use triggers to start videos that demonstrate specific skills or processes. This allows for targeted learning and can improve retention of information.

Event Presentations

At events, presenters can use triggers to control video playback, ensuring that videos play at the right moment to complement their speech. This can enhance the overall impact of the presentation.

Glossaire :

Trigger

A trigger is an action that initiates a specific event, such as starting a video in a presentation. In PowerPoint, triggers can be set to start animations or media playback when a specific object is clicked.

Playback Tab

The Playback tab in PowerPoint is a set of tools that allows users to manage video and audio playback settings, including options for starting, stopping, and controlling media playback.

Animation Pane

The Animation Pane is a feature in PowerPoint that displays all animations applied to objects on a slide, allowing users to manage the order and timing of these animations.

Media Controls

Media controls are interactive elements that allow users to play, pause, or stop video and audio playback during a presentation.

Action Button

An Action Button is a predefined shape in PowerPoint that can be assigned to perform specific actions, such as starting a video or navigating to another slide.

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it enables you to start the video without having to click it to do so.

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You can pull the video off the slide so it doesn't show before you play it,

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then using the Playback tab

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you can set it to play full screen

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and set up a trigger like this pyramid shape to start it.

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In a Slideshow, you'd display the slide,

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click the trigger and the video would start and play full screen.

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Let's take this step by step,

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here's the slide at an earlier stage.

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I've created this shape and now I'll insert my video

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using the Insert tab, Video, Video on my PC.

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The inserted video covers the shape but that doesn't

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matter because I'm going to drag it off the slide,

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I can make it as small as I want.

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Now I'll use Video tools and the Playback tab

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and I'll select the option to play it full screen,

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however there's a critical issue.

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I need a way to start the video,

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I'm going to open the Animation pane now because it helps explain what's going on.

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I'll zoom out a little more,

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PowerPoint treats video and sound as effects,

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so this effect represents the video itself

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and like other effects, it appears in the Animation pane.

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Also it's shown as already having a trigger, the movie is its own trigger.

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In other words, it's automatically set up so that I have

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to click the movie itself to play it

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but since I don't want the video to appear before it plays

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and I've pulled it off the slide, I need a way to start it.

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Here's one option, on the Playback tab, I can change

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this from On click to Automatically.

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Now look at the effects in the animation pane,

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this play effect will start the video automatically and it will play full screen.

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Let's see it in a preview,

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the video plays full screen but starts up instantly and bypasses the view of the slide.

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In this case I do want to display the slide,

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so this shape and message will appear.

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So I need to trigger the video from the slide,

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given that I'll remove this automatic play effect and set up the shape as a trigger.

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I make sure the video effect is selected in the Animation pane,

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then I click Trigger, On click of

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Pyramid which is the shape.

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Now the pyramid shape is the trigger for the video

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and that's what I need to click to start it.

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Let's try it out.

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I'll click the trigger and there's the video.

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Another way to use triggers with a video is to create

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your own media controls to play it.

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Each of these controls is a trigger, I can Play,

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Pause

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or Stop the action using animation effects.

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To create the controls, I first insert a shape to serve

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as a control or trigger.

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For example, for a Play control I'd use this Action button.

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For the Play effect itself, I'd first remove

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the automatically assigned trigger for the video,

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then I'd select the video and from the animation gallery

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choose a Play effect, part of this group that is available for a video.

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With the Play effect applied I can now assign a trigger to it.

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The Play effect is selected so I'll click Trigger, On click of

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and choose the Action button.

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I'd follow the same steps using

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the Add animation gallery to create the other controls.

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